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The Find and Select button

From: Excel 2007 Essential Training

Video: The Find and Select button

One of the powerful features of working with Excel, is the analysis you can do on your data, with only a few clicks. Open up the worksheet for StoreA from your Exercise Files. We're going to concentrate on the Find & Select commands in the Editing group of your Home tab. By clicking on Find & Select, it's going to allow me to find and select specific text, formatting, or types of information within my worksheet. By clicking on the button, I will see a bunch of commands that I can work with. And I'm going to choose the find command. The find command brings up a dialog box with a search bar, and in that particular search bar, I'm going to put the word or item that I'm looking for. Now you can put in numbers, you can put in parts of words, if you're not quite sure how the spelling of something is working you can put in just the first three letters, and it will find the first instance of that particular information that you've put in that bar. I'm going to put in the Word Dutch, because I'm interested in finding out how many mixes I have that are of the Dutch chocolate variety. And I'm not a very good speller so I'm not going to put in the work chocolate, I'm just going to put in the word Dutch.

The Find and Select button

One of the powerful features of working with Excel, is the analysis you can do on your data, with only a few clicks. Open up the worksheet for StoreA from your Exercise Files. We're going to concentrate on the Find & Select commands in the Editing group of your Home tab. By clicking on Find & Select, it's going to allow me to find and select specific text, formatting, or types of information within my worksheet. By clicking on the button, I will see a bunch of commands that I can work with. And I'm going to choose the find command. The find command brings up a dialog box with a search bar, and in that particular search bar, I'm going to put the word or item that I'm looking for. Now you can put in numbers, you can put in parts of words, if you're not quite sure how the spelling of something is working you can put in just the first three letters, and it will find the first instance of that particular information that you've put in that bar. I'm going to put in the Word Dutch, because I'm interested in finding out how many mixes I have that are of the Dutch chocolate variety. And I'm not a very good speller so I'm not going to put in the work chocolate, I'm just going to put in the word Dutch.

So I put in my search in my search bar, and I click the Find Next button. And if you notice, over on your spreadsheet, it's going to pop to the first instance of that information. And that's in cell B12. And it's highlighted that information with a black wire around that cell. So there's my first piece. Now I'm wondering, do I have more instances of that Dutch chocolate in my spreadsheet? I click Find Next again, and I pop down to row 26. So you see that the information is now shown up twice within my spreadsheet.

If I keep clicking on the Find Next button, it's going to pop between row 12 and row 26, to show the two instances of information in that spreadsheet. Similarly, if I just put in the letters of Du, I can do the same kind of search. And it's going to pop me to the same areas because it's looking for the Du in Dutch. If I have quite a large spreadsheet and just clicking on Find Next takes me through rows, and rows, and rows, and rows of information, and if you're looking with a million rows of possible pieces of data, that's going to take an awfully long time.

You have this Find All button that you can work with. If you click on that, what it does is it presents all of the areas where it's found and instance of the word Ducth in your spreadsheet. And you can pop to that by clicking on the link, and it takes you to that particular cell where that information's found. Once you get familiar with the cell addresses as you see here, you'll know that the information that you were looking for is farther down on your spreadsheet, so you can pop right down to that. So it's a really quick way to move back and fourth through the spreadsheets. If we click on the Options button here, you can see that there are other options that you can set when you're doing your finding in your spreadsheet. You could identify what particular format you want to look for that information in, so if you click on the Format button, and click on the Format command, it brings up your Number formatting dialog box. And you can identify what particular format you're looking for. why is this helpful? This is helpful when you're looking for a number that's been placed into the spreadsheet as a piece of text. And that would usually come under the General category.

That's important when you're doing analyses and when you're doing formulas, because sometimes the formulas are not going to work correctly if the number is in an incorrect format. So this helps pull out that kind of information and zero in on it very, very quickly. I'm just going to cancel this because our particular search is quite simple, and we don't need to set that formatting. Something I might want to look at here though is, where am I going to look for this information? Am I going to look at just in the sheet that I'm looking, so just on the sheet for StoreA, or if I have quite a few sheets in my workbook, do I want to search the whole workbook for the instance of this information? So you can choose that. You can determine whether you're going to search down the rows first or are you going to search across the columns? And are you also going to look in the formulas for this information? If you've used names in your formulas that might be worth while looking at. As well, you could also look in Values or the Comments for this kind of information, so you can really search deep into your Excel spreadsheet.

You can also see if you're going to be case sensitive in your matching, and are you going to manage the entire contents of the cells, or are you just going to look for instances as we've done here. Those are all the different choices that you can do when you're trying to look for data within your spreadsheet. Next, let's see how you can quickly replace information when you'd like to update your spreadsheets.

Show transcript

This video is part of

Image for Excel 2007 Essential Training
Excel 2007 Essential Training

85 video lessons · 77547 viewers

Lorna Daly
Author

 
Expand all | Collapse all
  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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