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Find and Replace

From: Excel 2007 Essential Training

Video: Find and Replace

Under the Find & Select button, you'll see a Replace command. what this does is it the replaces the information that you find in your spreadsheet with other information. Why would you want to use this? Well, you would use it if you know that there's an error in your spreadsheet or if you've changed a particular Item Category to include more information, and you want to be able to do this very quickly. Let's see how this works. Open up StoreA worksheet to follow along. I'm going to click the Replace command, and you'll see that the dialog box that comes up is very similar to the Find dialog box. So at any point in time, you can find information and choose to replace it and flip between these two commands very, very quickly.

Find and Replace

Under the Find & Select button, you'll see a Replace command. what this does is it the replaces the information that you find in your spreadsheet with other information. Why would you want to use this? Well, you would use it if you know that there's an error in your spreadsheet or if you've changed a particular Item Category to include more information, and you want to be able to do this very quickly. Let's see how this works. Open up StoreA worksheet to follow along. I'm going to click the Replace command, and you'll see that the dialog box that comes up is very similar to the Find dialog box. So at any point in time, you can find information and choose to replace it and flip between these two commands very, very quickly.

The item that I want to find in the spreadsheet here is the WW Pastry reference because that was put in incorrectly. And what I'd like to replace it with is actually the whole word, WholeWheat Pastry. This often happens when you have more than one person inputting data into an Excel spreadsheet. You don't get consistency with some of the labels that you're using. Some people use abbreviations for things. So to get some consistency, especially when you're doing your analysis, you want to be able to replace information very quickly.

You can do that by clicking the Find Next, so it's going to find this WW Pastry, and then clicking on Replace. And see what happens if you take a look at your spreadsheet? Just below here, you'll notice that it's changed from WW Pastry to WholeWheat, so it takes the original information that it found, and replaces it with the new information you're identifying. And I only have one instance of this in my spreadsheet, so we can't repeat this. But you could go through each individual instance of this and click Find Next and Replace.

Now a fast way to work with is by using the Replace All button. What this would do, is it would, as you clicked on it, go through the whole spreadsheet and replace all instances of WW Pastry with WholeWheat Pastry. It also gives you a count at the end of it of how many replacements it's done. Notice you have an Options button here, just as you had in the Find environment, and you have the same options that you can work with. You can set in Formats for what you were looking for. You can also identify if you're going to look at the whole sheet or the workbook.

If you're going to search by rows or by columns, and if you're going to look in formulas. You can identify whether you're going to be case-sensitive by matching the case and matching the entire contents of all the cells that you're looking at. The Find & Replace command is probably one of the most powerful commands that you're going to learn to use in the Excel spreadsheet, and it saves you hours and hours of tedious adjustments of your data.

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This video is part of

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Excel 2007 Essential Training

85 video lessons · 76853 viewers

Lorna Daly
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  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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