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Excel 2010 New Features
Illustration by Neil Webb

Filtering a table by searching


From:

Excel 2010 New Features

with Bob Flisser

Video: Filtering a table by searching

Tables aren't new to 2010, but there are a couple of table enhancements that are. The first I want to tell you about is multithreading, which is a performance enhancement - nothing I can actually show you, but I just want to tell you briefly. What it means is that Excel can really do more than walk and chew gum at the same time; it can do many things at the same time, which means that it works faster and with fewer errors, if you are dealing with large data sets. Well, as an analogy with multithreading is all about, well, don't get multithreading confuse with multitasking. We are all familiar with multitasking of driving and talking on your cell phone and drinking your coffee, which hopefully you don't do, but those are three completely separate, independent activities.

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Excel 2010 New Features
1h 51m Appropriate for all May 12, 2010

Viewers: in countries Watching now:

In Excel 2010 New Features author Bob Flisser demonstrates the powerful new characteristics and capabilities in Excel 2010. This course covers Excel's Backstage view, improved sharing and collaboration capabilities, its graphics features, and enhanced data analysis and visualization tools. Exercise files accompany the course.

Topics include:
  • Using the Slicer feature for dynamic PivotTable filtering
  • Sharing workbooks via e-mail, the Excel Web App, and SharePoint
  • Using Paste Preview for more effecient copying and pasting
  • Inserting Sparklines to see patterns in data
  • Taking advantage of enhancements to the Conditional Formatting feature
  • Analyzing data from multiple sources using the PowerPivot for Excel add-in
  • Maintaining file compatibility with older versions
Subject:
Business
Software:
Excel
Author:
Bob Flisser

Filtering a table by searching

Tables aren't new to 2010, but there are a couple of table enhancements that are. The first I want to tell you about is multithreading, which is a performance enhancement - nothing I can actually show you, but I just want to tell you briefly. What it means is that Excel can really do more than walk and chew gum at the same time; it can do many things at the same time, which means that it works faster and with fewer errors, if you are dealing with large data sets. Well, as an analogy with multithreading is all about, well, don't get multithreading confuse with multitasking. We are all familiar with multitasking of driving and talking on your cell phone and drinking your coffee, which hopefully you don't do, but those are three completely separate, independent activities.

Multithreading means the same activity doing multiple parts of it. So let's say if you have an activity that you call getting ready for work, and you shower, you shave, you brush your teeth, you feed the cat. Well, imagine if you could do all of those things all at the same time. Well you can get ready for work a heck of a lot faster. That's what multithreading is all about. Let me show you something that you can actually see. If you're looking at this exercise file, 03_02_filter.xlsx, click somewhere here in this data area, and we're going to turn this into a table, and this works a same way as it did in 2007.

Click the Insert tab, then click Table, and of course we are not inserting a table; we're really converting this data area to a table. And it guesses correctly, our data area, and it sees that we have table headers. That's great. Click OK. And if you need to stretch out the columns feel free, but just click somewhere in here so that you deselect. Well, if you click this down arrow here for this Column1 of what our products are, some of this is not new. You can Sort A to Z. You can Sort Z to A. That's really - I am going to go back A to Z - that's really not what we came here for. Here's what's new.

Click the down arrow, and you see we have all of the products are selected, and of course, we can deselect. But let's say we wanted to display products by searching. So click in here and start typing C and A, and you see it starts filtering. Type N, and now you see it filters just those products that begin with C-A-N. Click OK, and now you see just those products that begin with C-A-N, and if you take a look at the row numbers here, you can see that it's filtered, that it's not displaying every row.

When you decide that you want to see all of your data again, click the Filter button, and a couple things you could do. So either you could click that Select All so it's checked and everything is checked, or you could click this Clear Filter From "Column1", and now everything is back again. So that's really what it's all about. So that might seem like a little feature, and maybe it is, but I think it's really big improvement, especially if you have a lot of data that you want to search for.

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