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Explore data entry and Edit techniques Excel 2013

Exploring data entry and editing techniques provides you with in-depth training on Business. Taught … Show More

Excel 2013 Essential Training

with Dennis Taylor

Video: Explore data entry and Edit techniques Excel 2013

Exploring data entry and editing techniques provides you with in-depth training on Business. Taught by Dennis Taylor as part of the Excel 2013 Essential Training
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  1. 1m 6s
    1. Welcome
    2. Using the exercise files
  2. 29m 37s
    1. What is Excel used for?
      1m 49s
    2. Using the menu system
      4m 30s
    3. The Quick Access Toolbar
      4m 41s
    4. The structure of a worksheet or workbook
      3m 41s
    5. Using the Formula bar
      1m 43s
    6. Using the Status bar
      2m 24s
    7. Navigation and mouse pointers
      2m 20s
    8. Shortcut menus and the Mini toolbar
      3m 24s
    9. Using the built-in help
      2m 54s
    10. Creating new files
      2m 11s
  3. 24m 1s
    1. Exploring data entry and editing techniques
      4m 41s
    2. Entering data with AutoFill
      4m 6s
    3. Working with dates and times
      3m 32s
    4. Using Undo and Redo
      4m 50s
    5. Adding comments
      2m 55s
    6. Using Save or Save As
      3m 57s
  4. 30m 7s
    1. Creating simple formulas: Totals and averages
      5m 25s
    2. Copying a formula for adjacent cells
      2m 54s
    3. Calculating year-to-date profits
      3m 9s
    4. Creating a percentage-increase formula
      4m 7s
    5. Working with relative, absolute, and mixed references
      4m 7s
    6. Using SUM and AVERAGE
      3m 25s
    7. Using other common functions
      7m 0s
  5. 46m 7s
    1. Exploring font styles and effects
      4m 7s
    2. Adjusting row heights and column widths
      3m 37s
    3. Working with alignment and Wrap Text
      4m 2s
    4. Designing borders
      3m 26s
    5. Exploring numeric and special formatting
      5m 36s
    6. Formatting numbers and dates
      4m 31s
    7. Conditional formatting
      4m 21s
    8. Creating and using tables
      9m 59s
    9. Inserting shapes, arrows, and other visual features
      6m 28s
  6. 20m 40s
    1. Inserting and deleting rows and columns
      4m 52s
    2. Hiding and unhiding rows and columns
      4m 2s
    3. Moving, copying, and inserting data
      5m 42s
    4. Finding and replacing data
      6m 4s
  7. 17m 51s
    1. Exploring the Page Layout tab and view
      7m 20s
    2. Previewing page breaks
      4m 56s
    3. Working with Page Setup and printing controls
      5m 35s
  8. 30m 30s
    1. Creating charts
      4m 36s
    2. Exploring chart types
      7m 47s
    3. Formatting charts
      5m 42s
    4. Working with axes, labels, gridlines, and other chart elements
      5m 35s
    5. Creating in-cell charts with sparklines
      6m 50s
  9. 12m 49s
    1. Freezing and unfreezing panes
      2m 39s
    2. Splitting screens horizontally and vertically
      4m 48s
    3. Showing necessary information with the Outlining feature
      5m 22s
  10. 23m 0s
    1. Displaying multiple worksheets and workbooks
      4m 17s
    2. Renaming, inserting, and deleting sheets
      2m 23s
    3. Moving, copying, and grouping sheets
      3m 39s
    4. Using formulas to link worksheets and workbooks
      6m 1s
    5. Locating and maintaining links
      6m 40s
  11. 20m 25s
    1. Using IF functions and relational operators
      3m 43s
    2. Getting approximate table data with the VLOOKUP function
      7m 6s
    3. Getting exact table data with the VLOOKUP function
      4m 42s
    4. Using the COUNTIF family of functions
      4m 54s
  12. 23m 50s
    1. Unlocking cells and protecting worksheets
      7m 50s
    2. Protecting workbooks
      2m 40s
    3. Assigning passwords to workbooks
      4m 41s
    4. Sharing workbooks
      4m 7s
    5. Tracking changes
      4m 32s
  13. 28m 32s
    1. Sorting data
      6m 9s
    2. Inserting subtotals in a sorted list
      8m 25s
    3. Using filters
      6m 16s
    4. Splitting data into multiple columns
      5m 4s
    5. Removing duplicate records
      2m 38s
  14. 35m 2s
    1. Creating PivotTables
      8m 36s
    2. Manipulating PivotTable data
      9m 47s
    3. Grouping by date and time
      6m 0s
    4. Grouping by other factors
      2m 33s
    5. Using slicers to clarify and manipulate fields
      4m 7s
    6. Using PivotCharts
      3m 59s
  15. 23m 29s
    1. Using Goal Seek
      6m 8s
    2. Using Solver
      6m 34s
    3. Using Scenario Manager
      6m 11s
    4. Using Data Tables
      4m 36s
  16. 24m 31s
    1. Definition and examples
      6m 48s
    2. Creating a simple macro
      7m 0s
    3. Running a macro
      10m 43s
  17. 29s
    1. Next steps

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Exploring data entry and editing techniques
Video duration: 4m 41s 6h 32m Appropriate for all


Exploring data entry and editing techniques provides you with in-depth training on Business. Taught by Dennis Taylor as part of the Excel 2013 Essential Training

Exploring data entry and editing techniques

Entering data into cells, typing data is one of the most basic things you do in Excel. There are certain rules and restrictions, regarding how Excel treats data. Let's imagine that we want to keep track of data for a six-month period for a small business that we're starting. We're only going to need a few columns, so let's use the Zoom Slider Bar--in the lower right-hand corner in the Status Bar--to zoom in. We've got plenty of room on the screen. In cell A2, and we can click there with the mouse or use the arrow keys to get there, we're about to type the word "Sales". Type it.

We complete the entry of a cell by pressing Enter or Tab or any of the four Arrow Keys. If you press Enter, the active cell moves down into the next cell below it, if you press Tab, it moves to the right. I'm about to put the word "Expenses" below this. I'll press Enter. As I'm typing "Expenses", I make a mistake. What do I do? Backspace. Not left arrow, backspace. After completing this I realized I've typed it the way the British and the Canadians type it with a "C", so I want change it.

Do I need to erase this? No. Simply type right over it, so very often you'll find yourself not erasing or deleting contents of cells, but simply typing over these. Furthermore, I've decided I want to use the word "Overhead". Enter. And then "Profits". Let's say I make a mistake, but I don't catch it right away. Press Enter. Obviously, that's a misspelling. I want to make a change. How do we edit a cell? Couple different ways, click the cell and then possibly click in the Formula Bar, near where the problem is.

I click in front or after the "G". If I click in front of it, I can press Delete, get rid of the "G" or click after it, I can press backspace, putting the letter "F" after doing that. Another way, I think it's better much of the time, and you don't necessarily have to select the cell first, but what if I had typed this and I pressed Enter-- active cells down here--I see that I've got a problem. I want to do editing by double-clicking, particularly, if you've zoomed in and this is a lot larger than what you see up above in the formula bar, simply double-click near where you want to make the change.

I'm going to double-click in front of the "G" right there. Type the letter "F". Press Delete to get rid of the "G" and press Enter. Now, text entries are automatically aligned in the left side of a cell. Much of the time, you'll just keep it that way. Later, we'll show you how you might want to center this data or line it up on the right-hand side. Let's imagine that we want to put in some numbers here. Now, on purpose here and maybe I forgot that I had Caps Lock on, but imagine what would happen if I type 120, I just happen to press "O". It's right next to zero on the keyboard, so that's an easy typo.

I don't think much of that. I want to move rightward, so I'll press Tab. Now, that's 12O. The reason it's left aligned, is because it's not a complete number. Two of those entries are numbers, but as long as there is a non-number in there, Excel says in effect, "this is text, I line it up on the left-hand side". In the next cell I want to type 160--and that's what a zero looks like--and when they're together you can see the obvious difference. If I press Tab now, what happens? Numbers are automatically lined up on the right side.

That's a general rule and we'd learned that back in the second grade--line up your numbers on the right side before adding or subtracting or multiplying--good idea, keep it that way. There will be occasions when you're working with numbers like ID numbers, where it wouldn't hurt to center them, but as a general rule, as a general concept, keep numbers right aligned. Now, we want to make a change here, we see the obvious problem--double-click behind the "O", Backspace, zero, Tab to the right--there we go and I'll just type in some other numbers here.

Here's a 210, press Tab, 250 press Tab, 325 press Tab, and 440. As I press Enter, automatically brings us back to the next row and just a few more numbers here. These are all numbers and they're going to be right aligned and no typos here. Occasionally, you might use the letter "L". It sort of looks like a 1, but it doesn't really. You'll have the same issue that you had with zeros (0s) and "O"s. So, I've got 100, 130, 160 each time tab.

So we've seen data entry. It's basic and the whole idea of changing these anytime, we can type right over the entries or in some cases, we edit the cells. Keep in mind the basic idea, Text is left aligned, numbers are right aligned.

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