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Entering data in a worksheet

From: Excel 2010 Essential Training

Video: Entering data in a worksheet

What we have in this worksheet is the beginning or maybe close to the ending of a simple basic expense report. And I want to show you few editing techniques before we go and use this. First thing you can see this Column A is not quite wide enough. Now you may know already but if you put your mouse pointer up here in the header in the border between Column A and Column B, when you get that two-headed mouse pointer, you can just sort of click and drag to the right. But how far you are supposed to go. Maybe you went too far, maybe not far enough. I am just going to press Ctrl+Z to undo.

Entering data in a worksheet

What we have in this worksheet is the beginning or maybe close to the ending of a simple basic expense report. And I want to show you few editing techniques before we go and use this. First thing you can see this Column A is not quite wide enough. Now you may know already but if you put your mouse pointer up here in the header in the border between Column A and Column B, when you get that two-headed mouse pointer, you can just sort of click and drag to the right. But how far you are supposed to go. Maybe you went too far, maybe not far enough. I am just going to press Ctrl+Z to undo.

A little tip here is when you get that two-headed arrow there between two columns, if you double- click the column auto fits. So it's now as wide as the widest item in the column. That's pretty cool. Now, let's fill in the months. You may know already to auto fill, so if you click on January, put the mouse pointer on that little Auto Fill dot in the lower right corner. Make sure the mouse pointer is a crosshair. It has to be the crosshair. And if you drag that out, you can fill in the months. And I'll just go over here and type the word Total. And let's take a look at the numbers.

If you want to fill-in these numbers fairly quickly, what you do is this. Let's select the whole range. So that's all three months. That's all the cities. Now, in this selected area, you notice that the cell in the upper left corner is a little different. If you hit the Enter key, you notice that the active cell is just in that selected area. So there is always one active cell no matter what is selected. Well, here is what we do. Let's go down here to the number for Dallas and January and let's just type in 7532, press Enter, and the number here is 2589 for Boston.

Now, that's the end of Column B in that selected area. When you press Enter, it just cycles back to the top of the next column. So I'll put in 3421 for San Francisco. And I'll simply hit the Enter key, and then when I get down to Boston for February, I'll put in say 2080. And when I Enter, I go up to the top the next column. So if you select an area like that, you could fill the numbers fairly quickly. And if you are using a full-size keyboard that has a numeric keypad on the right side, then you can type those numbers in using this selection technique and get things done very quickly.

It's a lot faster than using the numbers across the top of the keyboard. Okay, that's great! But before you actually start adding some numbers here, we need to talk a little bit about the order of operations. So here is a little math test for you. What is the right answer to 2 plus 3 times 4? Sounds simple, doesn't it? Well, is the correct answer 20? Or is the correct answer 14? Well, here is how you can figure out? The order of operations priority goes to parenthesis.

Second priority is exponents, but that's if you are raising the number to a power like squaring the number or cubing the number. Multiplication and division come next. It doesn't matter what you do first, multiplication or division. And then, addition and subtraction. Again, it doesn't matter what you do first, addition or subtraction. So the answer to 2+3*4 is you multiply 3*4 first and then add 2. So the correct answer is 14. The easiest way to remember this, you may remember this from school, is please excuse my dear Aunt Sally.

Excel does it the same way that you will do it on pencil and paper.

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This video is part of

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Excel 2010 Essential Training

80 video lessons · 124406 viewers

Bob Flisser
Author

 
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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