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Entering data or formulas in non-adjacent cells simultaneously

From: Excel 2010 Power Shortcuts

Video: Entering data or formulas in non-adjacent cells simultaneously

Excel is filled with tons of great shortcuts and one of my favorites is one that allows you to enter the same data in multiple locations at the same time. In Column R suppose we're gathering sales or contact data from different cities. It so happens that some of these city entries might be repeating. So maybe in these two cells here, but not the next two, and then maybe the one down here. So I am about to hold down my Ctrl key as I select some other cells. And I am looking at my sheet of paper here that has the city name that's reappearing here multiple times.

Entering data or formulas in non-adjacent cells simultaneously

Excel is filled with tons of great shortcuts and one of my favorites is one that allows you to enter the same data in multiple locations at the same time. In Column R suppose we're gathering sales or contact data from different cities. It so happens that some of these city entries might be repeating. So maybe in these two cells here, but not the next two, and then maybe the one down here. So I am about to hold down my Ctrl key as I select some other cells. And I am looking at my sheet of paper here that has the city name that's reappearing here multiple times.

It's going to be for example Denver. I'm going to type Denver. Now as I type this it looks as if it's only going into one location, but I am going to press Ctrl+Enter, and the same information goes in all of those. It's a lot simpler than typing in the entry once and then trying to copy it to different locations. So we can select non-contiguous cells. Type an entry, press Ctrl+Enter, and whatever we've typed goes into all of those cells. It works with text. It works with values. Maybe as I am looking at the data here or maybe this cell right here, and now holding down the Ctrl key, these two cells here and this one and this one are going to have the value 100, so I'll just type in 100. Press Ctrl+Enter.

And this feature also works with formulas. I might want to put in some totals here, as well as over here. We can highlight these in no particular order. Maybe I'll highlight this first. Oh! Then it occurs to me, I want to put the same kind of total in columns B through F. So holding down the Ctrl key here I'll highlight these cells as well. And I am about to type a function that's going to tabulate information just for column B. I might do Sum or Average. Maybe I'll do a median, =median, the middle value. So I am typing this as if I am only doing this for the current cells, highlight this data and normally I would press Enter if I were doing this for only one cell, but I am going to press Ctrl+ Enter, and the same relative formula goes with all of these cells.

There is a median there, there is a median there, and surely over here as well. This can be a great time-saver whenever you are either entering data or making corrections. Also, you'd realize there is a mistake here. This 52 should have been a 50. It so happens there is a number over here that should have been a 50 also. Maybe it's this one right there, so, Ctrl+Click. So those two cells are highlighted. We are going to type 50 and press Ctrl+Enter. This is a great time-saver. I use it often. I think you might also.

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This video is part of

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Excel 2010 Power Shortcuts

64 video lessons · 17579 viewers

Dennis Taylor
Author

 
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  1. 1m 37s
    1. Welcome
      1m 17s
    2. Using the exercise files
      20s
  2. 22m 45s
    1. Entering data or formulas in non-adjacent cells simultaneously
      2m 28s
    2. Converting formulas to values with a simple drag
      2m 34s
    3. Copying data or formulas down a column instantly
      2m 56s
    4. Adjusting all or selected column widths or row heights in a flash
      2m 21s
    5. Instantly displaying all worksheet formulas
      3m 16s
    6. Two quick shortcuts for creating charts
      1m 18s
    7. Print Preview
      1m 7s
    8. Instant date or time entry
      1m 16s
    9. Undo/Redo/Repeat
      3m 19s
    10. Zooming in and out quickly
      2m 10s
  3. 7m 37s
    1. Expanding and collapsing the Ribbon and Full Screen view
      1m 23s
    2. Keyboard command access
      2m 22s
    3. Quick Access toolbar display tips
      3m 52s
  4. 14m 30s
    1. Split screens and frozen titles in a flash
      5m 56s
    2. Repeating title creation and suppression
      6m 17s
    3. Customizing your display of Status Bar totals
      2m 17s
  5. 11m 31s
    1. Navigation shortcuts
      2m 30s
    2. Tips for navigating between workbooks
      3m 48s
    3. Navigating within worksheets
      5m 13s
  6. 11m 12s
    1. Selecting an entire row, column, or worksheet
      3m 20s
    2. Selecting noncontiguous ranges and visible cells only
      4m 39s
    3. Selecting the current region and moving around region corners
      3m 13s
  7. 22m 16s
    1. Accelerating data entry
      6m 27s
    2. Auto-Fill techniques for entering dates
      4m 59s
    3. Auto-Fill techniques for entering times
      2m 37s
    4. Custom lists for rapid entry
      5m 54s
    5. Cell editing tips
      2m 19s
  8. 12m 38s
    1. Copy/Move acceleration tips
      3m 27s
    2. Worksheet Copy/Move shortcuts
      2m 29s
    3. Dragging and inserting variations
      3m 47s
    4. Instantly displaying Paste Special options
      2m 55s
  9. 29m 31s
    1. Rapid formula creation
      3m 48s
    2. Selecting all cells that depend on the active cell
      5m 24s
    3. Selecting all cells that can affect the active cell
      2m 38s
    4. AutoSum shortcuts
      2m 57s
    5. Rounding shortcuts
      5m 14s
    6. Generating random numbers
      3m 16s
    7. Counting unique entries
      3m 11s
    8. Performing calculations without formulas
      3m 3s
  10. 17m 4s
    1. Controlling rows and columns
      5m 50s
    2. Realigning imported text
      2m 27s
    3. Handling blank cells
      4m 20s
    4. Collapsing and expanding detail
      4m 27s
  11. 28m 8s
    1. Formatting numbers
      6m 49s
    2. Aligning data
      3m 49s
    3. Adding background color for readability
      3m 43s
    4. Formatting data conditionally
      1m 54s
    5. Creating custom formats
      6m 23s
    6. Formatting periods over 24 hours
      3m 2s
    7. Applying strikethroughs and borders
      2m 28s
  12. 25m 46s
    1. Sorting shortcuts
      2m 40s
    2. Cleaning up spaces
      4m 47s
    3. Identifying duplicates
      6m 10s
    4. Splitting columns
      3m 57s
    5. Ensuring unique entries
      2m 46s
    6. Forcing dates to be weekdays only
      3m 56s
    7. Displaying unique items from large lists
      1m 30s
  13. 18m 38s
    1. Placing and adjusting charts
      2m 37s
    2. Creating chart titles from cell content
      2m 22s
    3. Creating and manipulating shapes
      5m 31s
    4. Linking and unlinking pictures
      8m 8s
  14. 9s
    1. Goodbye
      9s

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