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Dragging and inserting variations

From: Excel 2010 Power Shortcuts

Video: Dragging and inserting variations

If you're adept at manipulating worksheet data, it's pretty straightforward process. If you look at the information in row 12 for example, you might be looking at this and saying, this really belong between rows 10 and 11 as we see the data right now. Over in column A we've got Sales, Expenses and Profits in rows 4, 5 and 6, but down here it's Sales, Profits and Expenses. That's probably not the right order. So, we'd like to take this data and put it above the row that's right above it, Profits. The standard way to do this would be to insert a new row above row 11, move this up and then get rid of the empty row, something along those lines.

Dragging and inserting variations

If you're adept at manipulating worksheet data, it's pretty straightforward process. If you look at the information in row 12 for example, you might be looking at this and saying, this really belong between rows 10 and 11 as we see the data right now. Over in column A we've got Sales, Expenses and Profits in rows 4, 5 and 6, but down here it's Sales, Profits and Expenses. That's probably not the right order. So, we'd like to take this data and put it above the row that's right above it, Profits. The standard way to do this would be to insert a new row above row 11, move this up and then get rid of the empty row, something along those lines.

Why not make it be just one step? This data is highlighted. We're going to drag this upward by dragging either the top or the bottom edge, doesn't make any difference, while holding down the Shift key. Now, there's a little I-beam indicator. I don't want to put it up here, but now you can see that perhaps a bit more clearly. The Shift key is being held down. I'm dragging, want to stop right there, let go with the mouse and it simply repositions the data. Fast and so easy, and you can imagine doing this in other situations as well, maybe you're about to use this list here for data validation purposes and you've recognized that there are many manufacturing people, and that name might occur so often, you do want to have it at the top of the list and leave the remainder of it alphabetize.

So, let's just put this on top here. I want to drag this upward with the Shift key held down, and now we don't want a gaping hole in the bottom and we won't have that either. I'm going to drag this upward to the top, right there, let go the mouse first, and we've repositioned the word Manufacturing. There's no gaping hole down below. It's fast, it's easy, and we can do this with columns as well. Maybe we've decided that the Phone column belongs to the left of the Social Security column, and we could move either one. It doesn't make any difference.

We'll just pick the Phone column. Click column E. It can be the whole column. Why not? Drag the left edge or right edge. I'm going to drag the left edge and once again hold down the Shift key, drag it over here, let go of the mouse, and we've moved the entire column. Now, strangely enough if you look down the bottom here, it looks like it's not all highlighted, but it did take place. I guess we assume that's just a design flaw here, but it does work perfectly. We can also move columns across multiple columns. It doesn't have to be adjacent data.

Here's column F. Maybe we've decided that that belongs between columns A and B. We'll drag either edge. Maybe we'll drag the right edge. By holding own the Shift key, we're going to put this between A and B. Let go with the mouse first. There we are. Same idea, we've moved the data. Another way to do this by the way is to select the data and drag with the right mouse button, no additional keys required here. Maybe we've decided now it belongs between D and A. We drag this with the right mouse button.

Now question might be at first, do we put this on top of E or on top of D? We can experiment. Let's put it on top of E and when I let go with the right mouse button, here's a pop-up menu. Shift Right and Move. Now, there certainly could be other situations where you might want to do a Shift Right and Copy. I think more commonly Shift Right and Move. So we're about to move the Status data here, and the Shift Right means that's column E data, the Phone data, will bump to the right. Stays in column E because we moved it over.

And either way works efficiently and fast, and you don't have to worry about inserting any new rows or columns as you take these actions. So, some great shortcuts here for manipulating data in Excel. Hold down the Shift key or use the right mouse button as you drag data to move either columnar or row data quickly and easily.

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This video is part of

Image for Excel 2010 Power Shortcuts
Excel 2010 Power Shortcuts

64 video lessons · 17990 viewers

Dennis Taylor
Author

 
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  1. 1m 37s
    1. Welcome
      1m 17s
    2. Using the exercise files
      20s
  2. 22m 45s
    1. Entering data or formulas in non-adjacent cells simultaneously
      2m 28s
    2. Converting formulas to values with a simple drag
      2m 34s
    3. Copying data or formulas down a column instantly
      2m 56s
    4. Adjusting all or selected column widths or row heights in a flash
      2m 21s
    5. Instantly displaying all worksheet formulas
      3m 16s
    6. Two quick shortcuts for creating charts
      1m 18s
    7. Print Preview
      1m 7s
    8. Instant date or time entry
      1m 16s
    9. Undo/Redo/Repeat
      3m 19s
    10. Zooming in and out quickly
      2m 10s
  3. 7m 37s
    1. Expanding and collapsing the Ribbon and Full Screen view
      1m 23s
    2. Keyboard command access
      2m 22s
    3. Quick Access toolbar display tips
      3m 52s
  4. 14m 30s
    1. Split screens and frozen titles in a flash
      5m 56s
    2. Repeating title creation and suppression
      6m 17s
    3. Customizing your display of Status Bar totals
      2m 17s
  5. 11m 31s
    1. Navigation shortcuts
      2m 30s
    2. Tips for navigating between workbooks
      3m 48s
    3. Navigating within worksheets
      5m 13s
  6. 11m 12s
    1. Selecting an entire row, column, or worksheet
      3m 20s
    2. Selecting noncontiguous ranges and visible cells only
      4m 39s
    3. Selecting the current region and moving around region corners
      3m 13s
  7. 22m 16s
    1. Accelerating data entry
      6m 27s
    2. Auto-Fill techniques for entering dates
      4m 59s
    3. Auto-Fill techniques for entering times
      2m 37s
    4. Custom lists for rapid entry
      5m 54s
    5. Cell editing tips
      2m 19s
  8. 12m 38s
    1. Copy/Move acceleration tips
      3m 27s
    2. Worksheet Copy/Move shortcuts
      2m 29s
    3. Dragging and inserting variations
      3m 47s
    4. Instantly displaying Paste Special options
      2m 55s
  9. 29m 31s
    1. Rapid formula creation
      3m 48s
    2. Selecting all cells that depend on the active cell
      5m 24s
    3. Selecting all cells that can affect the active cell
      2m 38s
    4. AutoSum shortcuts
      2m 57s
    5. Rounding shortcuts
      5m 14s
    6. Generating random numbers
      3m 16s
    7. Counting unique entries
      3m 11s
    8. Performing calculations without formulas
      3m 3s
  10. 17m 4s
    1. Controlling rows and columns
      5m 50s
    2. Realigning imported text
      2m 27s
    3. Handling blank cells
      4m 20s
    4. Collapsing and expanding detail
      4m 27s
  11. 28m 8s
    1. Formatting numbers
      6m 49s
    2. Aligning data
      3m 49s
    3. Adding background color for readability
      3m 43s
    4. Formatting data conditionally
      1m 54s
    5. Creating custom formats
      6m 23s
    6. Formatting periods over 24 hours
      3m 2s
    7. Applying strikethroughs and borders
      2m 28s
  12. 25m 46s
    1. Sorting shortcuts
      2m 40s
    2. Cleaning up spaces
      4m 47s
    3. Identifying duplicates
      6m 10s
    4. Splitting columns
      3m 57s
    5. Ensuring unique entries
      2m 46s
    6. Forcing dates to be weekdays only
      3m 56s
    7. Displaying unique items from large lists
      1m 30s
  13. 18m 38s
    1. Placing and adjusting charts
      2m 37s
    2. Creating chart titles from cell content
      2m 22s
    3. Creating and manipulating shapes
      5m 31s
    4. Linking and unlinking pictures
      8m 8s
  14. 9s
    1. Goodbye
      9s

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