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Displaying multiple worksheets and workbooks

From: Excel 2013 Essential Training

Video: Displaying multiple worksheets and workbooks

If you're working with a workbook that has more than one sheet, you sometimes want to see a portion of each of these sheets at the same time. If you're working with different files at the same, you might want to see a portion of each of those files at the same time. In this movie, we need to be viewing the file 09-01-RegionalSales and two other files. When you do you have more than one file open, on the View tab in the Ribbon, the Switch Windows button shows you currently open files. The other two files we need to see are 09-01-Home Product Line and 09-01-EmployeeTable.

Displaying multiple worksheets and workbooks

If you're working with a workbook that has more than one sheet, you sometimes want to see a portion of each of these sheets at the same time. If you're working with different files at the same, you might want to see a portion of each of those files at the same time. In this movie, we need to be viewing the file 09-01-RegionalSales and two other files. When you do you have more than one file open, on the View tab in the Ribbon, the Switch Windows button shows you currently open files. The other two files we need to see are 09-01-Home Product Line and 09-01-EmployeeTable.

In this workbook RegionalSales, suppose we want to see a portion of the Midwest and the South and the West sheets as well as the East sheet that's currently showing. On the View tab, if we want to see additional windows, we need to Click New Window three times. Back to the View tab, New Window, Back to the View tab, New Window. We now have four windows available, View tab, Arrange All and we do want to make sure in this case, we want to view windows of the active workbook. There are four choices here, Tiled is usually the best. Click OK.

We now have four windows. It's looking very crowded. One thing we can do to see more of each worksheet is to Double-Click any of the tabs, for example, the View tab and that collapses the view. I'll do this in the window on the right side too, Double-Click View in each case here. Lower right-hand corner, Double-Click View and lower left corner, Double-Click View. It's quite possible we're looking at the same worksheet in each window so that's not so helpful so in the upper right window, let's just Click there and view the Midwest sheet. In the lower left corner, Click there and Click the South sheet, lower right corner, Click the West sheet.

So now we're seeing four of the different sheets at the same time and this layout might be ideal if we're simply comparing the information, looking back-and-forth or if we need to copy information, it's best to have the sending and receiving areas all visible on the screen at the same time. Now we don't always want to see four windows. Maybe we only want to view two, so we can close down these windows. It seems like we're closing a file if we Click the X in the upper right-hand corner of one of these windows. I'm about to do this in the lower right-hand corner. So just Click the X and if there are other files in the background, we might be seeing a portion of them, I'll go to the upper right, Click the X there and now I want to view just these two windows so I'll back to the View tab in the ribbon and choose Arrange All.

We might possibly want to arrange these windows in a horizontal arrangement. Click OK and now we see the windows this way. At other times maybe it's more advantageous to view these vertically, View tab>Arrange All>Vertical. You'll be the best judge of which layout works best for you. Now we do have two other files open. Sometimes we want to see portions of each of those files. Currently, we see two windows of the same workbook. We can close either one of these and we're back to one window here.

Now, let's consider viewing a portion of each workbook. Back to the View tab, we don't need additional windows here, simply Arrange All, this time make sure that you un-check the box for Windows of active workbook. You can choose any arrangement you want. Tiled tends to work best most of the time. Click OK and now we're seeing portions of three separate workbooks. Whenever there's an odd number, one of these will get a larger share of the screen and so if for example here, if we want the Employee Table, which is now on the lower right-hand corner to have greater dominance here, just Click there and then go to the View tab, choose Arrange All>Tiled>OK and that's now going to be on the left-hand side.

And here too, when you're comparing information in different files or you want to copy-paste information from one file to another, this is the ideal arrangement. At any time, if you simply want to focus on one of these, just maximize using the box just to the left to the X in the upper right-hand corner, the Maximize button, to make that particular file become full screen. So as we've seen, you can see different sheets of the same workbook by first creating new windows and then arranging the layout or you can see portions of multiple workbooks simply by clicking the Arrange All button.

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This video is part of

Image for Excel 2013 Essential Training
Excel 2013 Essential Training

82 video lessons · 64790 viewers

Dennis Taylor
Author

 
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  1. 1m 6s
    1. Welcome
      43s
    2. Using the exercise files
      23s
  2. 29m 37s
    1. What is Excel used for?
      1m 49s
    2. Using the menu system
      4m 30s
    3. The Quick Access Toolbar
      4m 41s
    4. The structure of a worksheet or workbook
      3m 41s
    5. Using the Formula bar
      1m 43s
    6. Using the Status bar
      2m 24s
    7. Navigation and mouse pointers
      2m 20s
    8. Shortcut menus and the Mini toolbar
      3m 24s
    9. Using the built-in help
      2m 54s
    10. Creating new files
      2m 11s
  3. 24m 1s
    1. Exploring data entry and editing techniques
      4m 41s
    2. Entering data with AutoFill
      4m 6s
    3. Working with dates and times
      3m 32s
    4. Using Undo and Redo
      4m 50s
    5. Adding comments
      2m 55s
    6. Using Save or Save As
      3m 57s
  4. 30m 7s
    1. Creating simple formulas: Totals and averages
      5m 25s
    2. Copying a formula for adjacent cells
      2m 54s
    3. Calculating year-to-date profits
      3m 9s
    4. Creating a percentage-increase formula
      4m 7s
    5. Working with relative, absolute, and mixed references
      4m 7s
    6. Using SUM and AVERAGE
      3m 25s
    7. Using other common functions
      7m 0s
  5. 46m 7s
    1. Exploring font styles and effects
      4m 7s
    2. Adjusting row heights and column widths
      3m 37s
    3. Working with alignment and Wrap Text
      4m 2s
    4. Designing borders
      3m 26s
    5. Exploring numeric and special formatting
      5m 36s
    6. Formatting numbers and dates
      4m 31s
    7. Conditional formatting
      4m 21s
    8. Creating and using tables
      9m 59s
    9. Inserting shapes, arrows, and other visual features
      6m 28s
  6. 20m 40s
    1. Inserting and deleting rows and columns
      4m 52s
    2. Hiding and unhiding rows and columns
      4m 2s
    3. Moving, copying, and inserting data
      5m 42s
    4. Finding and replacing data
      6m 4s
  7. 17m 51s
    1. Exploring the Page Layout tab and view
      7m 20s
    2. Previewing page breaks
      4m 56s
    3. Working with Page Setup and printing controls
      5m 35s
  8. 30m 30s
    1. Creating charts
      4m 36s
    2. Exploring chart types
      7m 47s
    3. Formatting charts
      5m 42s
    4. Working with axes, labels, gridlines, and other chart elements
      5m 35s
    5. Creating in-cell charts with sparklines
      6m 50s
  9. 12m 49s
    1. Freezing and unfreezing panes
      2m 39s
    2. Splitting screens horizontally and vertically
      4m 48s
    3. Showing necessary information with the Outlining feature
      5m 22s
  10. 23m 0s
    1. Displaying multiple worksheets and workbooks
      4m 17s
    2. Renaming, inserting, and deleting sheets
      2m 23s
    3. Moving, copying, and grouping sheets
      3m 39s
    4. Using formulas to link worksheets and workbooks
      6m 1s
    5. Locating and maintaining links
      6m 40s
  11. 20m 25s
    1. Using IF functions and relational operators
      3m 43s
    2. Getting approximate table data with the VLOOKUP function
      7m 6s
    3. Getting exact table data with the VLOOKUP function
      4m 42s
    4. Using the COUNTIF family of functions
      4m 54s
  12. 23m 50s
    1. Unlocking cells and protecting worksheets
      7m 50s
    2. Protecting workbooks
      2m 40s
    3. Assigning passwords to workbooks
      4m 41s
    4. Sharing workbooks
      4m 7s
    5. Tracking changes
      4m 32s
  13. 28m 32s
    1. Sorting data
      6m 9s
    2. Inserting subtotals in a sorted list
      8m 25s
    3. Using filters
      6m 16s
    4. Splitting data into multiple columns
      5m 4s
    5. Removing duplicate records
      2m 38s
  14. 35m 2s
    1. Creating PivotTables
      8m 36s
    2. Manipulating PivotTable data
      9m 47s
    3. Grouping by date and time
      6m 0s
    4. Grouping by other factors
      2m 33s
    5. Using slicers to clarify and manipulate fields
      4m 7s
    6. Using PivotCharts
      3m 59s
  15. 23m 29s
    1. Using Goal Seek
      6m 8s
    2. Using Solver
      6m 34s
    3. Using Scenario Manager
      6m 11s
    4. Using Data Tables
      4m 36s
  16. 24m 31s
    1. Definition and examples
      6m 48s
    2. Creating a simple macro
      7m 0s
    3. Running a macro
      10m 43s
  17. 29s
    1. Next steps
      29s

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