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Deleting a conditional formatting rule

From: Excel 2010: Pivot Tables in Depth

Video: Deleting a conditional formatting rule

Conditional formats help you make judgments about your data quickly, but you might find that one or more of the rules you created that are no longer useful. If that's the case you can delete rules individually from the Conditional Formatting Rules Manager or get rid of them all by using the controls on the Home tab of the Ribbon. If you want to delete a single rule then on the hometown of the Ribbon click Conditional Formatting and then click Manage Rules. Then in the Conditional Formatting Rules Manager dialog box you can select the rule that you want to delete.

Deleting a conditional formatting rule

Conditional formats help you make judgments about your data quickly, but you might find that one or more of the rules you created that are no longer useful. If that's the case you can delete rules individually from the Conditional Formatting Rules Manager or get rid of them all by using the controls on the Home tab of the Ribbon. If you want to delete a single rule then on the hometown of the Ribbon click Conditional Formatting and then click Manage Rules. Then in the Conditional Formatting Rules Manager dialog box you can select the rule that you want to delete.

So for example if we wanted to delete the rule that identifies the top seven values then I could click it and then click Delete Rule. You should always verify that any remaining rules operate the way you want them to. For example, if the rule you got rid of, how to Stop If True condition, you might have disrupted the rules logic and cause Excel to apply rules it shouldn't. When you are done managing the rules inside this dialog box you can click OK to save your changes or Cancel if you want to close the dialog box without saving your changes.

If you want to remove a particular set of conditional formats then you can do so by once again on the Home tab clicking Conditional Formatting and then pointing to Clear Rules and when you do a number of choices come up. Clearing rules from just the selected cells works as advertised. It removes conditional formats from just those cells that you've selected. Clearing rules from the entire sheet removes all conditional formats in the worksheet, not just the PivotTable. When the active cell lies within an Excel table then clearing rules from this table option deletes conditional formats from that Excel table.

In this case the active cell isn't within an Excel table so that option is grayed out here. Finally, clearing rules from this PivotTable removes rules from the PivotTable, but doesn't affect any rules elsewhere on the worksheet. So for example if I were to click Clear Rules from this PivotTable, then Excel would remove those rules but wouldn't affect anything else within the worksheet if other rules were applied. Getting rid of conditional formats you no longer need reduces the visual input you have to process when you view a PivotTable. If you find the conditional format is more of a distraction than help, don't hesitate to get rid of it.

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This video is part of

Image for Excel 2010: Pivot Tables in Depth
Excel 2010: Pivot Tables in Depth

66 video lessons · 41922 viewers

Curt Frye
Author

 
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  1. 1m 38s
    1. Welcome
      55s
    2. Using the exercise files
      43s
  2. 38m 8s
    1. Introducing PivotTables
      4m 2s
    2. Formatting data for use in a PivotTable
      4m 31s
    3. Creating a PivotTable
      4m 20s
    4. Pivoting a PivotTable
      3m 47s
    5. Configuring a PivotTable
      3m 23s
    6. Connecting to an external data source
      3m 30s
    7. Connecting to an Access database
      2m 11s
    8. Consolidating data from multiple sources
      4m 37s
    9. Updating and refreshing PivotTable data sources
      4m 21s
    10. Managing PivotTables
      3m 26s
  3. 23m 33s
    1. Adding, removing, and positioning subtotals and grand totals
      3m 27s
    2. Changing the PivotTable data field summary operation
      4m 35s
    3. Summarizing more than one data field
      3m 16s
    4. Creating a calculated field
      2m 27s
    5. Grouping PivotTable fields
      3m 17s
    6. Using PivotTable data in a formula
      4m 47s
    7. Drilling down to the underlying data
      1m 44s
  4. 28m 9s
    1. Sorting PivotTable data
      2m 0s
    2. Creating a custom sort order
      2m 48s
    3. Filtering a PivotTable field by selection
      2m 59s
    4. Filtering a PivotTable by rule
      2m 56s
    5. Filtering a PivotTable using a search filter
      3m 10s
    6. Filtering a PivotTable using slicers
      4m 2s
    7. Formatting slicers
      3m 43s
    8. Filtering a PivotTable with report filter fields
      5m 2s
    9. Clearing and reapplying PivotTable filters
      1m 29s
  5. 15m 2s
    1. Applying a PivotTable style
      5m 5s
    2. Creating a PivotTable style
      4m 37s
    3. Changing the PivotTable layout
      3m 20s
    4. Changing the data field number format
      2m 0s
  6. 24m 33s
    1. Highlighting cells by applying a rule
      2m 54s
    2. Highlighting the top or bottom values in a PivotTable
      3m 30s
    3. Formatting PivotTable cells using data bars
      3m 50s
    4. Formatting PivotTable cells using color scales
      3m 40s
    5. Formatting PivotTable cells using icon sets
      2m 45s
    6. Editing conditional formatting rules
      2m 15s
    7. Controlling how multiple rules are applied
      3m 28s
    8. Deleting a conditional formatting rule
      2m 11s
  7. 24m 0s
    1. Creating a PivotChart
      3m 29s
    2. Pivoting a PivotChart
      3m 5s
    3. Filtering a PivotChart
      3m 45s
    4. Formatting a PivotChart
      3m 35s
    5. Changing a PivotChart layout
      3m 14s
    6. Changing a PivotChart chart type
      4m 30s
    7. Adding a trendline to a PivotChart
      2m 22s
  8. 9m 27s
    1. Printing a PivotTable
      4m 2s
    2. Printing each item on its own page
      3m 30s
    3. Printing a PivotChart
      1m 55s
  9. 13m 30s
    1. Recording and reviewing a macro
      4m 10s
    2. Running a macro
      5m 57s
    3. Creating a simple PivotTable presentation kit
      3m 23s
  10. 19m 17s
    1. Introducing PowerPivot
      2m 9s
    2. Downloading and installing PowerPivot
      2m 36s
    3. Importing PowerPivot data
      3m 14s
    4. Managing table columns
      4m 1s
    5. Adding tables to a PowerPivot model
      2m 27s
    6. Creating relationships between tables
      4m 50s
  11. 24m 30s
    1. Introducing the DAX language
      2m 58s
    2. Using DAX operators
      4m 44s
    3. Surveying DAX functions
      2m 40s
    4. Adding calculated columns and measures
      4m 22s
    5. Using aggregate functions
      4m 24s
    6. Using filters in aggregate functions
      5m 22s
  12. 58s
    1. Additional resources
      58s

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