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In Excel 2010 Power Shortcuts, Excel expert Dennis Taylor shares tips and shortcuts to vastly increase efficiency and get the full power out of Excel 2010. There are tips for working with the Ribbon and Quick Access toolbar, navigating workbooks and selecting cells, rapid data entry and editing, working with formulas, formatting data, working with charts, sorting data, and much more. Exercise files accompany the course.
There are times when you are working with data when you need to see totals. You might want to see the total temporarily, not necessarily have it in the worksheet. I am curious here. I want to know what the total salary outlay is in this company. I am clicking column J, and there it is in a lower right-hand corner. 37,816,000. This is called the status bar and depending upon how this might have been set up, it might appear different on your screen. This is customizable. It provides information about selected cells, and it kicks in when you highlight ay least two cells.
Knowing the sum of the two of those probably isn't that useful, but you do see that it's present there. Click on one of these you don't see though. You'll see it in odd situations, like you wouldn't have really add those two together but you see that information there. Now, you've got some control over it. Is it useful to see the total? Probably. How about an Average? Many times. Counting them? That too, possibly. If you right-click the status bar, you will see in this section right here that you also have the choice of seeing Minimum and Maximum and even a count of the cells that have numbers.
So, possibly all of these. What I might suggest is have them all checked, use them for a bit, get familiar with it. It is handy. What's the average Job Rating in this organization? It's 3.2. We don't care about the total here. That doesn't make any sense, but we do care about the Average. Why not see both of them down there at the bottom of the screen as we click here? And in a different kind of worksheet maybe you just want to know for example what is the total for the first quarter sales? That's 560. We see it down there. Second quarter, vast improvement 1040, practically double.
How about expenses for the first quarter? So, here and there sometimes you want to see totals. You don't necessarily need to keep them in the worksheet. You just want to know what's going on. It's good with onscreen verifier. Suppose we didn't have this total in here just yet. Maybe we want to highlight these cells. What's the Total? It's 1600. Well, that's says the same thing. It is accurate. What's the Average here? That's on the screen too of course up there, but we also see it down here at the bottom. So, it's a good useful tool.
It's called Auto Calculate, and it's on the bottom of the screen in the Status bar.
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