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Creating a worksheet

From: Excel 2010 Essential Training

Video: Creating a worksheet

Now, what we'll do is create a brand- new worksheet from scratch and this is a very typical thing that you open Excel, you have a blank sheet rather than something that somebody has given to you, and you go. So let's click Cell A1 if you need to, where Column A meets Row 1, and let's just start typing. I'll say Two Trees is the name of our company, Olive Oil Company. Now when you're done typing you know you're done typing but Excel doesn't know you're done typing, and you see you have your cursor flashing there.

Creating a worksheet

Now, what we'll do is create a brand- new worksheet from scratch and this is a very typical thing that you open Excel, you have a blank sheet rather than something that somebody has given to you, and you go. So let's click Cell A1 if you need to, where Column A meets Row 1, and let's just start typing. I'll say Two Trees is the name of our company, Olive Oil Company. Now when you're done typing you know you're done typing but Excel doesn't know you're done typing, and you see you have your cursor flashing there.

Well, in order to tell Excel that you're done and you want to make this permanent, you have to press the Enter key. If you start typing, let's say go down here and type Sales, if you don't press Enter nothing happens and in fact if you hit the Escape key, then it goes away. Now that's not an undo because you haven't done anything yet. So let's type in, again, let's say Sales of bath soap, first half of year. And again, you know you're done typing, you have to tell Excel.

So we press Enter and notice also that when you press Enter, you're not just entering what you're doing. You're also going down one row below. We'll talk about that also in a little bit. So let's click back on this and it looks like we have some words in A2 and that you have other words in the other cells. But that's not what's really happening. When you have A2 selected, look up here, in the formula editing bar, you see all of the text and if you go to cell B2 or C2, D2, you notice that the formula editing bar is empty.

So what's happening is the text is really contained in A2. It's just kind of borrowing the space next to it. Well, what happens if you go here into B2, which is the formula editing bar? It tells you it's empty and available to type. Let's just type in some stuff and Enter. Now you notice that the text isn't continuing because there is text in the way. Cell B2 is filled. If you take that and delete, now your text can continue. All right, let's put some other things in here. Let's go here to A5 and let's type in Region. I want to say what region of the companies we are looking at.

Let's put in say North, South, Central, and West. Okay, and let's put in the months. So let's go over here and I'll type January and I'm just going to hit the Tab key to get to the next cell or I could hit the Right arrow key to get to the next cell. And there is an easier way to type in the months that we'll look at in a little while, but right now, we just want to do this. Now here's something that's kind of important. When I'm done typing, and I see a lot of new Excel users will do this, they'll type in a whole sheet and when they get to the very last cell they're typing in, they just kind of sit there.

Well, you can't do that. You have to press Enter. But here's what's also important is, instead of pressing Enter and going down one row, what if I wanted to Enter and stay put on cell G5? Well, instead of pressing the Enter key by itself, hold down the Ctrl key and press Enter and that way you can enter G5 and stay put on G5. Well, let's look at a few editing techniques here. You can use the four cursor keys on your keyboard to navigate up, down, right, and left. Let's go out here.

If you hit the Home key, you zip all the way to Column A but staying in the same row. If you press Ctrl+Right arrow, you stay in the same row and go all the way to the last column. You could do this going up or down also. If you press Ctrl+Home, you get to the first cell, Cell A1. If you press Ctrl+End, not Ctrl+N like New File, but END, that brings you to the end of the worksheet. Now let's look at a few editing techniques here. Let's say instead of June, I wanted this to be a Total column.

Well, you can click it and just delete and that gets rid of it and I'm going to undo and you have your Undo button up here where you could press Ctrl+Z to undo. Ctrl+Z works in every program, whether it's Microsoft or not, and if you have a hard time remembering that, you might go on to think that Z stands for Zap, the last thing I did. Well, if I want to put the word Total here, I could just type the word Total. I don't have to delete anything. I'll just press Ctrl+Enter to stay put on that cell. Now, what if I wanted to edit what's in one of the cells? Well, a few things I could do is maybe if I wanted this to say Regions instead of Region, I could just double-click and that puts my cursor in there and I can type.

I'm just going to escape out of there. Or when your cell is selected you can click up here in the formula editing bar and you can type. I'm just going to escape out of there or you could press the F2 key on your keyboard and that will also let you edit. So there's three ways that you could edit. Well, here's a nice little technique. If you want to select one word in a cell that has bunch of things, so, for example, Sales of bath soaps first half year, we have a bunch of words in here. What if I wanted to select the word Sales only and not the rest of the words and that cell is not active, that's two double-clicks.

The first double-click puts your cursor in the cell; the second double-click selects the word. So I'm going to put my mouse pointer on the word Sales. First double-click inserts the cursor, second double-click selects the word, and now if I want to type something like Volume or whatnot. So that's a handy thing to do. Again, I'm just going to press Escape to get out of there. So now that you know some handy editing techniques, you really want to keep them in mind because it's going to make your life in Excel a heck of a lot easier and remember some of those shortcuts too. I think you're going to like those.

Show transcript

This video is part of

Image for Excel 2010 Essential Training
Excel 2010 Essential Training

80 video lessons · 135818 viewers

Bob Flisser
Author

 
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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