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Excel 2010 Essential Training
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Creating and sharing styles


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Excel 2010 Essential Training

with Bob Flisser

Video: Creating and sharing styles

Sometimes you want to apply styles that don't exist as part of Excel's built-in style. So you can create your own. The easiest way to create your own style is to apply the formatting first just as though you're doing regular formatting and then use those cells as the example to define the style. What makes it so useful is that if you change some of the characteristics of the style like color, font, or fill or border, every cell that is tagged with that style will immediately change. So that keeps your formatting consistent and it also lets you format faster.
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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Excel 2010 Essential Training
6h 21m Beginner Jun 09, 2010

Viewers: in countries Watching now:

In Excel 2010 Essential Training, Bob Flisser demonstrates the core features and tools in Excel 2010. The course introduces key Excel skills, shows how to utilize these skills with in-depth tutorials on Excel functions and spreadsheet formatting. It also covers prepping documents for printing, working with large worksheets and workbooks, collaborating with others, using Excel as a database, analyzing data, charting, and automating and customizing Excel. Exercise files are included with the course.

Topics include:
  • Copying and pasting techniques
  • Working with formulas and functions
  • Dealing with formula errors
  • Creating lookup tables
  • Naming cell ranges
  • Formatting data and worksheets
  • Finding and replacing data
  • Creating SmartArt diagrams
  • Creating charts and PivotTables
  • Recording macros
  • Sharing workbooks
Subjects:
Business Computer Skills (Windows) Spreadsheets Teacher Tools Education Student Tools
Software:
Excel
Author:
Bob Flisser

Creating and sharing styles

Sometimes you want to apply styles that don't exist as part of Excel's built-in style. So you can create your own. The easiest way to create your own style is to apply the formatting first just as though you're doing regular formatting and then use those cells as the example to define the style. What makes it so useful is that if you change some of the characteristics of the style like color, font, or fill or border, every cell that is tagged with that style will immediately change. So that keeps your formatting consistent and it also lets you format faster.

Well, let's take a look here. We are sorted by department. Let's select the Graphics department here. It doesn't have any formatting yet, and let's change the color. So click the Color dropdown, and I will choose a green here keeping with our Olive theme, and choose a color and I'll choose white, so we have a reverse look, and let's change the font face. Let's click that and keep in mind the fonts that you have in your computer might be somewhat different from the fonts that are on this computer. I like Comic Sans, okay and just deselect so you can see it.

Well, now we can use any one of these cells we just formatted as the example to create the style. So select any one of them, and you want to be on the Home tab and then in Styles group, click on Cell Styles and down here towards the bottom, choose New Cell Style. Well, let's give it a name, and maybe let's call this Department. Here are all the characteristics of the style. Well, we're going to use this for text and not for number, so you might want to remove number, so there's no number formatting as part of the style.

The others you can leave. Click OK. Now, we use that as an example but we still haven't had these particular cells with that style. So let's do that now. Select those cells again, go back to Cell Styles, and you see in Custom now we have a style called Department. So select it and scroll down. Maybe let's select Marketing, go back to Cell Styles, choose Department and there it is. Okay, that's great but what happens if later on we decide we want to make some formatting change? Maybe we want to change the color, maybe we want to change the font.

Select any one of those cells formatted with the Department style. Click back again on Cell Styles. Now here is the style we created, right-click it, and from the pop-up menu choose Modify. We're in the Style dialog box, click the Format button, and now we're in the Format Cells dialog box. So let's start with the font. Click on the Font tab. Now the font is white in color so it's kind of hard to see, so let's click this drop-down and choose a color. Maybe I will choose shade of blue there, and let's change the font face, and you could choose any one. I kind of like Cambria, and let's change the fill, and I will make this a lighter green, click OK, click OK and boom! They all changed at once.

That's really the power of styles, making one little change and then all the cells changed that have that style applied. You don't have to go and hunt them down. Now, when you're looking at the styles, it's not always obvious what style a cell is formatted with. So for example, I am going to scroll up here. Let's say Executive. Click on one of these Executive cells. Well, what style is applied? Click on the Cell Styles drop- down and well, this is kind of overwhelming, isn't it? You kind of have to hunt around. Well, if you look closely here this 40% Accent1 is kind of highlighted, so we know what style is applied there.

Just hit the Escape once or twice, maybe click on Finances, try that again, go up to Cell Styles, and again this is kind of overwhelming. You'd really have to look to see that it's 40% - Accent6. Let's hit your Escape key a couple of times. Here is a much easier way, and it involves a kind of weird shortcut. Press Alt+Apostrophe, or if you want to think of it as Alt+Single Quotation Mark. That goes right into the Style dialog box and now you can see the name. That's grayed out, you can't change it, but you can certainly read it, can't you? Let me cancel out here, click on one of these Wage cells, and again press Alt+Apostrophe, and now you can see that.

Oh yes, it's 40%-Accent3. Maybe click on this style that we created, press Alt+Apostrophe, and you can see it's Department. Now here because it's custom style, we actually can go and modify it. We're not going to change this right here, so you can cancel out. Now one other thing. What if you want to use these styles that you created in another workbook? Well here's what we do. First of all, leave this workbook open. That's a necessity, and go to your File > Open dialog box. I will just press Ctrl+L and in the Exercise Files, Chapter 5 folder, we have a file here called merge styles.

Double-click that, and here we have this list sorted by Parking Lot. Maybe we want to format Parking Lot A, Parking Lot B, Parking Lot C with some of these styles. Now, I'll select all the Parking Lot A. When you go up to Cell Styles, you see there's no custom style there. So what you do is down at bottom, choose Merge Styles. This is why you had to leave that other file open, because you can only merge styles from other Excel workbooks that are currently open. So there's not much of a choice here, so just double-click Custom Styles, and it doesn't ask you any questions. It just doesn't.

So now when we go up here to Cell Styles, we can see the custom styles, choose Department, and there it is. It's formatted. One other thing to keep in mind. If you go back to that original workbook where you created the styles and you modify that style again, you'll have to go and re-import it here if you want the styles to be consistent from one workbook to another. When you merge styles, there's no dynamic link there.

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