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Excel 2010 Essential Training
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Creating and modifying a pie chart


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Excel 2010 Essential Training

with Bob Flisser

Video: Creating and modifying a pie chart

When you want to show how individual numbers combine to make up a total, nothing beats a pie chart and Excel does them pretty well. So let's take a look. Let's select cells down the State column, and hold the Ctrl key down on your keyboard and let's drag on these cells down Column E. So we want to have the State header and the data underneath it and the Total header and the data underneath it selected. The only way to select cells that are not adjacent is by holding down the Ctrl key. Now in another movie I said that you should never select the total to go into a chart.
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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Excel 2010 Essential Training
6h 21m Beginner Jun 09, 2010

Viewers: in countries Watching now:

In Excel 2010 Essential Training, Bob Flisser demonstrates the core features and tools in Excel 2010. The course introduces key Excel skills, shows how to utilize these skills with in-depth tutorials on Excel functions and spreadsheet formatting. It also covers prepping documents for printing, working with large worksheets and workbooks, collaborating with others, using Excel as a database, analyzing data, charting, and automating and customizing Excel. Exercise files are included with the course.

Topics include:
  • Copying and pasting techniques
  • Working with formulas and functions
  • Dealing with formula errors
  • Creating lookup tables
  • Naming cell ranges
  • Formatting data and worksheets
  • Finding and replacing data
  • Creating SmartArt diagrams
  • Creating charts and PivotTables
  • Recording macros
  • Sharing workbooks
Subjects:
Business Computer Skills (Windows) Spreadsheets Teacher Tools Education Student Tools
Software:
Excel
Author:
Bob Flisser

Creating and modifying a pie chart

When you want to show how individual numbers combine to make up a total, nothing beats a pie chart and Excel does them pretty well. So let's take a look. Let's select cells down the State column, and hold the Ctrl key down on your keyboard and let's drag on these cells down Column E. So we want to have the State header and the data underneath it and the Total header and the data underneath it selected. The only way to select cells that are not adjacent is by holding down the Ctrl key. Now in another movie I said that you should never select the total to go into a chart.

Well, let me make that a little bit more accurate. You don't want to have the total selected and the data that combines the total. So in this instance, it's okay to select the total because we don't have the quarterly data. If we have the quarterly data, you wouldn't select the total. Pie charts are showing components of the whole, so that's why we really do want the Total column selected. So we are going to insert a pie chart. So we go to the Insert tab and here under Charts, click Pie, and I am going to choose a three-dimensional pie chart and boom! It just pops it onto the worksheet, and let's just maybe stretch it out here a little bit.

We'll adjust the legend in the title in just a little bit, but let's deal with the pie itself first. If you put your mouse pointer on any of the Pie pieces, you can see which state it is and what the values are. If you roll your mouse pointer over this section, you can see it's New York and New York in this sheet has the highest number. So I want to rotate that to the 4 o'clock position. Click the chart. Now you don't have to click on New York. It doesn't matter, you can click anywhere on the pie chart and go to the Layout tab and over here choose 3-D Rotation. I'll just drag this out right here.

You see we have the x-rotation. If you click that up arrow, you see the pie chart rotates. I am going to rotate that till it's about 160 degrees. That will put New York at about the 4 o'clock position. Let's take the Y angle, and let's boost that up to 40 degrees. I think it's just going to make it a little bit more visible and let's bump up the Perspective to about 20 degrees. You could use different numbers but I think these numbers will just make the pie chart look a little better, and now click Close.

Now that New York is in the 4 o'clock position, let's say we want to pull it out from the rest of the pie. Click it and you see the entire pie is selected and now click it again. So that's not a double-click. It's a click, hesitate, click again. Now, drag out away from the rest of the pie and there you see the New York piece has been pulled out. If you change your mind, you want that piece pushed in, just take that piece and drag it in towards the center. Don't worry if you're dragging your mouse too far. You can't overlap the pieces. They won't smush. Well, let's say you decide that you want all the pieces separated the same amount.

Well click off here in the background of the chart, put your mouse-pointer on the chart, click-and-drag out. Now if you find that you're still pulling just one piece out and not all of the pieces, let me undo because I want to be very clear on this. If you have it deselected and you click it so that all pieces are selected and then you pull out, you'll still end up pulling just one piece out. I am going to undo that again and click off here again. What you really want to do is put your mouse-pointer on any piece, it doesn't matter, press-and-hold down on the mouse button, don't release the mouse button, and now drag out away and now all of the pieces will be separated.

You really have to be careful of that to get all the pieces separated. Now, I think this pie chart would look a lot better if the states were listed on the pie itself rather than in the legend. So let's remove the legend. Make sure the chart is still selected and in the Layout tab here, click Legend and None. See it says Turn off Legend? So now we have more room for the pie itself and now we can stretch this out a little bit. Put your mouse pointer on one of the four corner handles and just drag out and now we have some more room for it. Also let's take this title and just drag this title out of the way here and we can still make the pie chart a little bigger.

When you put mouse-pointer just outside the chart, you may see this little pop-up here that says Plot Area, and when you see that Plot Area clicked, and now you have like an internal border, and there you can resize that a little bit as well. So you could resize the chart inside the chart area. So now let's put the names of the states and the values on the pie pieces themselves. Click up here on Data Labels and you have a few options here, but click down here on More Data Label Options, because we get a little bit more control here.

So over here under Label Options, you want to choose Value and Category Name and where it says Show Leader Lines, deselect that and now click Close. Well, that's okay but maybe we want to change the font a little bit. So go up here to the Format tab and over here under Text Fill maybe choose white, so it stands out. And you could still adjust them a little bit more. You can go to the Home tab, you can choose different sizes if you want. If you want a different font, you can do that also.

I will go down here and choose Comic Sans. Now, if you wanted, you can still push these around a little bit. If you put your mouse-pointer on one of them and drag, you notice that even if they are all selected you are not dragging all of them. You can position them however you like. You just need to be careful that if you click, your mouse pointer is on the edge, so you have that four-headed arrow mouse pointer when dragging them around. Okay, now let's format the title.

Click the title and maybe I'll drag that over here, click in it, select the text, and now let's type Billions and Billions of Gallons. That's what we hope to sell anyway. You could just drag this into whatever spot you like and now let's format it. Click the Format tab and we could go back here to WordArt and I am going to choose this one over here. It doesn't really look very olivish, but once you have it selected, you could go back to Text Fill color, and choose something that's a little bit more green.

And if you don't like any of these colors, you could go down here to More Fill Colors, move this out of the way, and now you have more colors to choose from. And click OK and if you like the reflection or don't like the reflection, you can go into Text Effects, turn the Reflection on and off, turn the Glow on and off. I am going to leave it the way it is and let's just deselect it and take a look. So pie charts can be a lot of fun to make, and you can see that just about anything you want to do with them is really just one or two mouse clicks away.

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