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Creating charts with standard menu commands


From:

Excel 2007: Charts in Depth

with Dennis Taylor

Video: Creating charts with standard menu commands

There is no denying how quick and easy the keystroke shortcuts are for creating charts instantly in Excel. But the standard way to create a chart using the Ribbon menu system requires just a few mouse clicks, and it does give us the added feature of being able to select the appropriate chart type as we create the chart. So once again we're looking at the data here. Perhaps we're going to be highlighting this data here. This is what we want to see in the chart. The standard way to create a chart in the Ribbon menu system, click Insert and you will see the group called Charts. And we may decide that this is going to look better as a bar chart or line chart. And if you're not seeing the chart type that you're most interested in here, you will see a choice called Other Charts.
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  1. 1m 49s
    1. Welcome
      1m 3s
    2. Using the exercise files
      46s
  2. 22m 7s
    1. Identifying chart elements like plot area, chart area, gridlines, and legends
      5m 3s
    2. Selecting the right chart type
      8m 2s
    3. Understanding chart terminology
      6m 31s
    4. Understanding the Ribbon and the Design, Layout, and Format tabs
      2m 31s
  3. 16m 24s
    1. Selecting data to display as a chart
      6m 17s
    2. Creating charts instantly with shortcuts
      4m 33s
    3. Creating charts with standard menu commands
      2m 24s
    4. Creating presentation-ready charts with just a few adjustments
      3m 10s
  4. 28m 8s
    1. Switching rows and columns for a different view of the data
      3m 9s
    2. Setting a default chart type and creating a template
      3m 47s
    3. Dealing with empty and hidden cells
      4m 18s
    4. Choosing a chart layout
      4m 33s
    5. Choosing a chart style from 48 colorful variations
      3m 34s
    6. Changing the location of a chart
      3m 33s
    7. Moving and resizing a chart
      5m 14s
  5. 11m 25s
    1. Using pictures as chart elements
      3m 55s
    2. Adding shapes and arrows
      3m 37s
    3. Adding floating text and text boxes
      3m 53s
  6. 33m 45s
    1. Adding, editing, and removing chart titles
      3m 15s
    2. Adding horizontal and vertical titles
      3m 56s
    3. Linking titles to content
      2m 32s
    4. Showing numbers of different scales
      4m 38s
    5. Specifying the position of tick marks and axis labels
      2m 41s
    6. Changing the numeric format on labels
      5m 34s
    7. Adding, editing, and removing legends
      3m 19s
    8. Adding and editing data labels
      4m 40s
    9. Showing the source of a chart's data
      3m 10s
  7. 8m 13s
    1. Modifying axis scaling
      3m 50s
    2. Working with gridlines
      4m 23s
  8. 12m 53s
    1. Analyzing existing and future data with trendlines
      4m 2s
    2. Adding drop lines
      3m 14s
    3. Adding high-low lines and up-down bars
      1m 39s
    4. Adding error bars
      3m 58s
  9. 9m 13s
    1. Selecting shape fill and outline
      3m 3s
    2. Adding shape effects
      3m 19s
    3. Applying WordArt styles
      2m 51s
  10. 16m 33s
    1. Formatting lines and borders
      4m 24s
    2. Filling an area with a color gradient
      2m 7s
    3. Specifying line style, color, and weight
      2m 46s
    4. Working with chart text
      3m 40s
    5. Changing the rotation of chart text
      3m 36s
  11. 38m 39s
    1. Using column and bar charts
      7m 24s
    2. Using line charts
      5m 46s
    3. Using pie charts
      8m 37s
    4. Using area, stock, and XY charts
      9m 3s
    5. Using doughnut, bubble, and radar charts
      7m 49s
  12. 10m 55s
    1. Pasting new data into a chart
      2m 58s
    2. Creating charts from multiple data sources
      3m 39s
    3. Adding new data using a table
      4m 18s
  13. 6m 19s
    1. Printing charts
      6m 19s
  14. 19s
    1. Next steps
      19s

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Watch the Online Video Course Excel 2007: Charts in Depth
3h 36m Intermediate Jun 15, 2011

Viewers: in countries Watching now:

In this course, Dennis Taylor shows how to analyze and communicate the value of data with charts in Excel. The course starts with the foundations: what the parts of a chart are, what the different types of charts are, and which charts work best for your data. The course then shows how to create a presentation-ready chart in minutes and offers dozens of in-depth tutorials on formatting and fine-tuning charts so they represent data clearly and accurately.

Topics include:
  • Identifying the plot area, chart area, gridlines, legends, and more
  • Selecting the right chart type
  • Creating charts instantly with shortcuts
  • Choosing a layout
  • Dealing with empty and hidden cells
  • Switching rows and columns for a different view of the data
  • Moving and resizing a chart
  • Inserting pictures and shapes
  • Adding labels to a chart
  • Analyzing existing and future data with trendlines
  • Changing a chart's data source
  • Printing charts
Subject:
Business
Software:
Excel Office
Author:
Dennis Taylor

Creating charts with standard menu commands

There is no denying how quick and easy the keystroke shortcuts are for creating charts instantly in Excel. But the standard way to create a chart using the Ribbon menu system requires just a few mouse clicks, and it does give us the added feature of being able to select the appropriate chart type as we create the chart. So once again we're looking at the data here. Perhaps we're going to be highlighting this data here. This is what we want to see in the chart. The standard way to create a chart in the Ribbon menu system, click Insert and you will see the group called Charts. And we may decide that this is going to look better as a bar chart or line chart. And if you're not seeing the chart type that you're most interested in here, you will see a choice called Other Charts.

And as we click the arrow here, we do see some other types that are not represented there. And the other types are certainly unusual for a lot of us, and it depends upon how you have worked with charts, or what you're interested in doing, but these are the more obscure type, you might say, that have their specialized uses. There is also a button at the bottom All Chart Types. This shows us all, ultimately 73, basic types. There they are. And many, many times when you come to this step you will not have clicked other charts, because you've already determined ahead of time, well, this is going to be a bar chart. And so, for example, if that's the type, we'll click Bar right here, make our choice. Maybe we want to use a clustered bar chart.

We'll just click here, and there we have our chart. So that's certainly not very lengthy. It's easy to use. It is considered the standard way to create a chart. You'll notice here that we didn't say in any way or indicate where we wanted the chart to be, and so the chart automatically goes on the worksheet. Interestingly, in prior versions of Excel, the default location, by way of the key- stroke shortcut, was on a separate worksheet. I think what Microsoft has done here is to recognize that many people prefer to have charts right on a worksheet along with the data, and so the process here, we didn't even stop to think about it.

We saw no choices when we created the chart. We actually put it here on the same worksheet automatically. There is an option, as there has been in the past, with any chart, no matter where it's location, you can easily change the location of the chart, put it on a separate sheet, or put it on a worksheet with the data itself. So creating the chart is simple. It's easy using standard techniques. It's a straightforward process, just a short sequence of commands.

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