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Excel 2007: Charts in Depth

Creating charts from multiple data sources


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Excel 2007: Charts in Depth

with Dennis Taylor

Video: Creating charts from multiple data sources

You can base a chart on data from nonadjacent ranges, either on the same worksheet at the time you create a chart, but you can even base a chart on data that's on different worksheets, or even different workbooks. However, you must first create a chart before pasting that data in from other locations. Quick reminder here: in this particular sheet right here where there isn't a chart, if we didn't want to show the data for Domestic and Asia, we don't have to hide column C or delete it--in other words we don't want to show Europe--we can simply highlight this data right here, let go of the left mouse button and then hold down the Ctrl key and highlight the Asia data. And if I press Alt+F1, we are going to see a chart here without Europe.
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  1. 1m 49s
    1. Welcome
      1m 3s
    2. Using the exercise files
      46s
  2. 22m 7s
    1. Identifying chart elements like plot area, chart area, gridlines, and legends
      5m 3s
    2. Selecting the right chart type
      8m 2s
    3. Understanding chart terminology
      6m 31s
    4. Understanding the Ribbon and the Design, Layout, and Format tabs
      2m 31s
  3. 16m 24s
    1. Selecting data to display as a chart
      6m 17s
    2. Creating charts instantly with shortcuts
      4m 33s
    3. Creating charts with standard menu commands
      2m 24s
    4. Creating presentation-ready charts with just a few adjustments
      3m 10s
  4. 28m 8s
    1. Switching rows and columns for a different view of the data
      3m 9s
    2. Setting a default chart type and creating a template
      3m 47s
    3. Dealing with empty and hidden cells
      4m 18s
    4. Choosing a chart layout
      4m 33s
    5. Choosing a chart style from 48 colorful variations
      3m 34s
    6. Changing the location of a chart
      3m 33s
    7. Moving and resizing a chart
      5m 14s
  5. 11m 25s
    1. Using pictures as chart elements
      3m 55s
    2. Adding shapes and arrows
      3m 37s
    3. Adding floating text and text boxes
      3m 53s
  6. 33m 45s
    1. Adding, editing, and removing chart titles
      3m 15s
    2. Adding horizontal and vertical titles
      3m 56s
    3. Linking titles to content
      2m 32s
    4. Showing numbers of different scales
      4m 38s
    5. Specifying the position of tick marks and axis labels
      2m 41s
    6. Changing the numeric format on labels
      5m 34s
    7. Adding, editing, and removing legends
      3m 19s
    8. Adding and editing data labels
      4m 40s
    9. Showing the source of a chart's data
      3m 10s
  7. 8m 13s
    1. Modifying axis scaling
      3m 50s
    2. Working with gridlines
      4m 23s
  8. 12m 53s
    1. Analyzing existing and future data with trendlines
      4m 2s
    2. Adding drop lines
      3m 14s
    3. Adding high-low lines and up-down bars
      1m 39s
    4. Adding error bars
      3m 58s
  9. 9m 13s
    1. Selecting shape fill and outline
      3m 3s
    2. Adding shape effects
      3m 19s
    3. Applying WordArt styles
      2m 51s
  10. 16m 33s
    1. Formatting lines and borders
      4m 24s
    2. Filling an area with a color gradient
      2m 7s
    3. Specifying line style, color, and weight
      2m 46s
    4. Working with chart text
      3m 40s
    5. Changing the rotation of chart text
      3m 36s
  11. 38m 39s
    1. Using column and bar charts
      7m 24s
    2. Using line charts
      5m 46s
    3. Using pie charts
      8m 37s
    4. Using area, stock, and XY charts
      9m 3s
    5. Using doughnut, bubble, and radar charts
      7m 49s
  12. 10m 55s
    1. Pasting new data into a chart
      2m 58s
    2. Creating charts from multiple data sources
      3m 39s
    3. Adding new data using a table
      4m 18s
  13. 6m 19s
    1. Printing charts
      6m 19s
  14. 19s
    1. Next steps
      19s

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Excel 2007: Charts in Depth
3h 36m Intermediate Jun 15, 2011

Viewers: in countries Watching now:

In this course, Dennis Taylor shows how to analyze and communicate the value of data with charts in Excel. The course starts with the foundations: what the parts of a chart are, what the different types of charts are, and which charts work best for your data. The course then shows how to create a presentation-ready chart in minutes and offers dozens of in-depth tutorials on formatting and fine-tuning charts so they represent data clearly and accurately.

Topics include:
  • Identifying the plot area, chart area, gridlines, legends, and more
  • Selecting the right chart type
  • Creating charts instantly with shortcuts
  • Choosing a layout
  • Dealing with empty and hidden cells
  • Switching rows and columns for a different view of the data
  • Moving and resizing a chart
  • Inserting pictures and shapes
  • Adding labels to a chart
  • Analyzing existing and future data with trendlines
  • Changing a chart's data source
  • Printing charts
Subjects:
Business Charts + Graphs
Software:
Excel Office
Author:
Dennis Taylor

Creating charts from multiple data sources

You can base a chart on data from nonadjacent ranges, either on the same worksheet at the time you create a chart, but you can even base a chart on data that's on different worksheets, or even different workbooks. However, you must first create a chart before pasting that data in from other locations. Quick reminder here: in this particular sheet right here where there isn't a chart, if we didn't want to show the data for Domestic and Asia, we don't have to hide column C or delete it--in other words we don't want to show Europe--we can simply highlight this data right here, let go of the left mouse button and then hold down the Ctrl key and highlight the Asia data. And if I press Alt+F1, we are going to see a chart here without Europe.

So that's easy and straightforward. But here's a different situation. I have got a sheet called California with California data on it, and Arizona, same layout--and that's not a prerequisite--and Oregon. They just happen to have the same layout. I would like to create a chart that shows the sales from all three of these together. Let's just start by creating a chart on one of these sheets, say California here. And I am going to highlight just this data right here to create a chart showing sales data January through June.

Once again Alt+F1, a reasonably fast way to get there. There is the chart. The legend to the right says Sales. We'll have to adjust that eventually. Well, let's go to the Arizona sheet, and we want to be highlighting the same relative range, this data right here. Highlight this data, right-click, and copy. Go back to California sheet, and in the chart area near the outer parameter, right-click and paste. Notice the legend, not the way we want it to be. We will adjust that.

Now let's go to the Oregon sheet and do this same kind of thing, highlight these cells right here, right-click, and copy. Over to California sheet where the chart is and in the chart area, right-click and paste. There we go. So the data is all there, and it reflects the data accurately. We can bounce back and forth and check that out for sure, but we do need to make some adjustments to the legend. So let's right-click, for example, on one of the California bars, the blue one, and go to Select Data, and notice we see the word Sales there three times, and that of course is what we are seeing in the legend.

Let's take the first one here and edit and see what this is actually referring to. Its referring to the California data, but what we want to see here instead of the word Sales, you see how it says California A4, its picking up the word Sales, we want it to actually have the word California in it. So I'm editing here, backspacing, and putting California within double quotes, one at the end there and one in front of the C, and then OK, and watch the legend on the right. We now see California there.

So we've got to do this two more times. The second Sales here, we click Edit. It's going to say Arizona. I am going to click on that top panel, put in the trailing double quote and also an initial double quote in front of the A and behind the equal. Click OK and that cleans up that one and then Sales here, the third one, Edit, same idea. Just the word Oregon in double quotes here. There we go. OK. And in a similar fashion, we could have copied and pasted data from other workbooks as well, in this case just other worksheets of the same workbook.

So a chart can be based on data from different locations, not only from the same worksheet, but also from different worksheets, or even different workbooks.

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