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Excel 2010 Power Shortcuts
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Controlling rows and columns


From:

Excel 2010 Power Shortcuts

with Dennis Taylor

Video: Controlling rows and columns

Every proficient use of Excel knows how to quickly insert columns and rows into worksheets and keep it a one- click process, not two clicks. If we want a new row here above row 5, simply right-click on the 5 and then Insert. Now, keep in mind too this is probably not a great idea as we scroll rightward here in this worksheet. We introduce gaps in the data to the right. Press Ctrl+Z. What should we have done in this case? Selected this data first and then right- click and Insert, but this time we will get a dialog box and of course we went to in this case Shift cells down, and just as easily at a later time, it would be sensitive about this.
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  1. 1m 37s
    1. Welcome
      1m 17s
    2. Using the exercise files
      20s
  2. 22m 45s
    1. Entering data or formulas in non-adjacent cells simultaneously
      2m 28s
    2. Converting formulas to values with a simple drag
      2m 34s
    3. Copying data or formulas down a column instantly
      2m 56s
    4. Adjusting all or selected column widths or row heights in a flash
      2m 21s
    5. Instantly displaying all worksheet formulas
      3m 16s
    6. Two quick shortcuts for creating charts
      1m 18s
    7. Print Preview
      1m 7s
    8. Instant date or time entry
      1m 16s
    9. Undo/Redo/Repeat
      3m 19s
    10. Zooming in and out quickly
      2m 10s
  3. 7m 37s
    1. Expanding and collapsing the Ribbon and Full Screen view
      1m 23s
    2. Keyboard command access
      2m 22s
    3. Quick Access toolbar display tips
      3m 52s
  4. 14m 30s
    1. Split screens and frozen titles in a flash
      5m 56s
    2. Repeating title creation and suppression
      6m 17s
    3. Customizing your display of Status Bar totals
      2m 17s
  5. 11m 31s
    1. Navigation shortcuts
      2m 30s
    2. Tips for navigating between workbooks
      3m 48s
    3. Navigating within worksheets
      5m 13s
  6. 11m 12s
    1. Selecting an entire row, column, or worksheet
      3m 20s
    2. Selecting noncontiguous ranges and visible cells only
      4m 39s
    3. Selecting the current region and moving around region corners
      3m 13s
  7. 22m 16s
    1. Accelerating data entry
      6m 27s
    2. Auto-Fill techniques for entering dates
      4m 59s
    3. Auto-Fill techniques for entering times
      2m 37s
    4. Custom lists for rapid entry
      5m 54s
    5. Cell editing tips
      2m 19s
  8. 12m 38s
    1. Copy/Move acceleration tips
      3m 27s
    2. Worksheet Copy/Move shortcuts
      2m 29s
    3. Dragging and inserting variations
      3m 47s
    4. Instantly displaying Paste Special options
      2m 55s
  9. 29m 31s
    1. Rapid formula creation
      3m 48s
    2. Selecting all cells that depend on the active cell
      5m 24s
    3. Selecting all cells that can affect the active cell
      2m 38s
    4. AutoSum shortcuts
      2m 57s
    5. Rounding shortcuts
      5m 14s
    6. Generating random numbers
      3m 16s
    7. Counting unique entries
      3m 11s
    8. Performing calculations without formulas
      3m 3s
  10. 17m 4s
    1. Controlling rows and columns
      5m 50s
    2. Realigning imported text
      2m 27s
    3. Handling blank cells
      4m 20s
    4. Collapsing and expanding detail
      4m 27s
  11. 28m 8s
    1. Formatting numbers
      6m 49s
    2. Aligning data
      3m 49s
    3. Adding background color for readability
      3m 43s
    4. Formatting data conditionally
      1m 54s
    5. Creating custom formats
      6m 23s
    6. Formatting periods over 24 hours
      3m 2s
    7. Applying strikethroughs and borders
      2m 28s
  12. 25m 46s
    1. Sorting shortcuts
      2m 40s
    2. Cleaning up spaces
      4m 47s
    3. Identifying duplicates
      6m 10s
    4. Splitting columns
      3m 57s
    5. Ensuring unique entries
      2m 46s
    6. Forcing dates to be weekdays only
      3m 56s
    7. Displaying unique items from large lists
      1m 30s
  13. 18m 38s
    1. Placing and adjusting charts
      2m 37s
    2. Creating chart titles from cell content
      2m 22s
    3. Creating and manipulating shapes
      5m 31s
    4. Linking and unlinking pictures
      8m 8s
  14. 9s
    1. Goodbye
      9s

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Excel 2010 Power Shortcuts
3h 43m Intermediate Aug 12, 2010

Viewers: in countries Watching now:

In Excel 2010 Power Shortcuts, Excel expert Dennis Taylor shares tips and shortcuts to vastly increase efficiency and get the full power out of Excel 2010. There are tips for working with the Ribbon and Quick Access toolbar, navigating workbooks and selecting cells, rapid data entry and editing, working with formulas, formatting data, working with charts, sorting data, and much more. Exercise files accompany the course.

Topics include:
  • Creating charts with keyboard shortcuts
  • Converting formulas to values by dragging
  • Repeating Undo and Redo actions
  • Displaying formulas instantly
  • Navigating quickly through worksheets and across workbooks
  • Formatting numeric, and date/time data in a flash with keystroke shortcuts
  • Inserting dates or times instantly
  • Grouping rows or columns to create collapsible regions
  • Building data-entry shortcuts with Auto-fill
  • Displaying unique items from large lists
Subjects:
Business Productivity
Software:
Excel
Author:
Dennis Taylor

Controlling rows and columns

Every proficient use of Excel knows how to quickly insert columns and rows into worksheets and keep it a one- click process, not two clicks. If we want a new row here above row 5, simply right-click on the 5 and then Insert. Now, keep in mind too this is probably not a great idea as we scroll rightward here in this worksheet. We introduce gaps in the data to the right. Press Ctrl+Z. What should we have done in this case? Selected this data first and then right- click and Insert, but this time we will get a dialog box and of course we went to in this case Shift cells down, and just as easily at a later time, it would be sensitive about this.

If we decided we really didn't need this empty space here, we do not want to get rid of the row, because what happens if we right-click on row 5 here and delete? No questions asked, but the entire row has been deleted and we have lost some data over here, not a great idea. Press Ctrl+Z. So a quick reminder here, the best way to insert rows and columns and again, you know your data well enough not to do what I just did there on purpose, but without even stopping to click their first, if you want a new row above a certain row, right- click on the row in question.

If it turns out there is no other data off to the right there, I want a new row above row 23, simply right -click the 23 and Insert. Similarly with columns, new columns will appear to the left of whichever column we have clicked on. Right-click on column D to insert a column to its left. Fast and easy. It's the best way to do this sort of thing. At a later time if we didn't want this, changed our mind, right-click column D and Delete. Now when it comes to inserting rows, sometimes you want to insert multiple rows.

Suppose on this worksheet you decided that it might look better if we have some double-spacing, at least in that early group up here. So we could right-click on row 5 and Insert and how might we speed this up a little bit. A couple of different ways. We might click row 7 and then press F4, which means repeat, click row 9, press F4, click row 13, press F4, 15 press F4 and so on, and we could certainly do that sort of thing as well. Now I am going to press a series of Ctrl+Z's here to understand. Show you another way.

If you are looking ahead and you are saying I want empty rows above certain rows, why not first click row 5 and then with the Ctrl key held down, click row 6, row 7, row 10, row 11, row 12, then right-click and Insert, and we'll get an empty row above each one of those in this way. Different approaches to that. How about a situation here where we might want to print this data out double spaced? I am going to jump into Print Preview with the Print Preview button or Ctrl+F2, and just a quick look at this to indicate this is how we would look, the portion of it anyway, standard spacing.

Now it would take us a long, long time to insert empty rows between all 700 of these entries, and if we start clicking here and then Ctrl+Click here and here and here, that's going to take a really long time. Why not do this? Select the entire worksheet and take any row boundary here or make it be about twice as tall. Jump into Print Preview. Ctrl+F2. That's the way double-spacing will look. You saw the way it looked before. We could print this out. When we are finished, what are we going to do? Come back here, click in the upper- left corner, double-click any row boundary and automatically we have the right height of rows. Again, this so-called best fit.

Now many times it makes sense to hide a column of data. Sometimes it turns out you just don't need this very often, but it has to be here so you are going to hide it. Right-click and Hide. Why not? At other times you might say, well I need to hide a couple of different columns. I don't need to see Phone that often, Benefits doesn't interest me that much. Use the Ctrl key, select different columns then right-click and Hide. It's up to you to remember of course that they are hidden, and as long as you know your alphabet of course, you will recognize missing letters up there.

Similarly with rows, you might want to hide data. In this worksheet since there is other data off to the right, at least in the early rows, we will be real careful about that, but we really don't need to see this name, or maybe this person has left and we are about to print this. We have got multiple reasons at times we are wanting to hide one or more rows and there too. To selecting them, we could right-click and Hide. Now the other question of course, the follow-up question, is how do we get these back? In some cases, it's only one column or one row you want to get back. Simply select the surrounding columns.

We are going to bring back column I, but perhaps not columns D and E, drag across column letters H and J and then one of two things. Either right-click and Unhide that certainly a logical way to do that, or once they are selected double-click the line between the letters. If it's a case we have multiple columns hidden throughout the worksheet or maybe someone who send you this, you are not sure how many are hidden, might as well click in the upper-left corner and then double-click one of the boundaries between the two columns. Similarly, with the rows here, you can't do the rows and columns at the same time, but we can certainly come back, click in the upper-left corner, double-click one of the row boundaries , and all the hidden rows reemerge as well.

Now with regard to keystroke shortcuts, this isn't exactly faster, but if you do want to insert a row, if a row is selected, you can press Ctrl+Plus and that will insert a new row above it. At a later time or a different situation you might click here and if you didn't want the row, you could press Ctrl+ Minus, but be very careful about deleting rows and columns because other data in different parts of the worksheet will get deleted without any warning. So quite a few different ways to make inserting and deleting of columns and rows, as well as hiding and unhiding columns in rows in a worksheet, made it lot simpler.

Find answers to the most frequently asked questions about Excel 2010 Power Shortcuts.


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A: Discover more on this topic by visiting Excel formulas on lynda.com.
 
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