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Concatenation

From: Excel 2007 Essential Training

Video: Concatenation

This next thing I'm going to show you gets "ooh's" and "aah's" any time I've demonstrated it before. And it's called the concatenation feature in the Function Library. And what's going to do, is it's going to take information from two separate cells, and incorporate them to create one new value in a new cell. I'm going to start with the abbreviation that I created in the previous movie. So if you'd like to open up EatCake Inventory 16 in your Exercise Files, you'll see that I've already started us off. So, I want to create the acronym that includes the first two letters of my Item Type, a hyphen, and the Item Category.

Concatenation

This next thing I'm going to show you gets "ooh's" and "aah's" any time I've demonstrated it before. And it's called the concatenation feature in the Function Library. And what's going to do, is it's going to take information from two separate cells, and incorporate them to create one new value in a new cell. I'm going to start with the abbreviation that I created in the previous movie. So if you'd like to open up EatCake Inventory 16 in your Exercise Files, you'll see that I've already started us off. So, I want to create the acronym that includes the first two letters of my Item Type, a hyphen, and the Item Category.

So, how do I do that very simply? Alright, first things first. You go to the cell where you want that information to reside. So I'm going to select cell J2. I then go up to the text category again in my Function Library group, and this time I pick CONCATENATE. And what concatenate does, is it brings together several strings of text to create one new string. So I select that function, and I'm just going to move over this window ever so slightly, because I want to pick the abbreviation that I created, as the very first piece of my string.

So I select I2 has my cell. Notice it pops in Pa because it's identified and that's the value that's in there. So it's going to start to build it for me, just as all the other functions did, I'm going to see what I'm creating as I do it. I mentioned I wanted a hyphen in between this piece and the other piece of my text that I'm creating. So I go to my next Text2 box, and I click on that, and I type in my hyphen.

Notice when I clicked on Text2, it automatically creates a Text3 box because I can create as many boxes as I have pieces of information for. So this is always going to be dynamic when it's being created. Next I go down to Text3. I have one more piece of text I want to include, so I'm going to move my screen over one more time so that I see my Item Category column, and I select cell A2, because that's the category that I want to include. So if you take a look down here, you'll see that I've got Pa-Flour.

That's exactly how I want it to work. If there was any changes that I would want to do, I would just go back to the text box where I've put in my information, and I would make the adjustments, perhaps we order things, put in more spaces, or pick a completely different text box to work with. But for me, I'm happy with what I've created. I click on OK to solidify that particular function, and you'll see here that it's popped it into the spot J2. As I did with the other functions, I grab the handle bar, pull it down through my rows, release, and I've created my abbreviations for each of the different sections that I have here.

In order to solidify these yet one more time, I high it, select Copy, move over to my new column, select Paste Special, select Values, and click OK. And I now have my information placed for me here. Now, in this case, because I didn't have anything under the Sprinkles or Toppings area, I may have to go in and adjust those ever so slightly, by removing the hyphen in this case, and in this case.

But making those two little adjustments to my overall column is a whole lot easier then going row by row to create these manually. Next we're going to do some analysis on our overall table, so stay tuned!

Show transcript

This video is part of

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Excel 2007 Essential Training

85 video lessons · 76864 viewers

Lorna Daly
Author

 
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  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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