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Excel 2010 Essential Training
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Changing a worksheet's structure


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Excel 2010 Essential Training

with Bob Flisser

Video: Changing a worksheet's structure

Very often you'll find the need to insert cells into an existing worksheet. So let me show you how you can do that with rows and columns and even cells right in the middle of a row and column. Well, for example, let's say we wanted a blank column between June and Total. Well let's go up here to the header for Column H and notice the mouse pointer is this down arrow. And just click with the right mouse button and from the pop-up, choose Insert and it inserts a brand-new column right before the column that you clicked.
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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Excel 2010 Essential Training
6h 21m Beginner Jun 09, 2010

Viewers: in countries Watching now:

In Excel 2010 Essential Training, Bob Flisser demonstrates the core features and tools in Excel 2010. The course introduces key Excel skills, shows how to utilize these skills with in-depth tutorials on Excel functions and spreadsheet formatting. It also covers prepping documents for printing, working with large worksheets and workbooks, collaborating with others, using Excel as a database, analyzing data, charting, and automating and customizing Excel. Exercise files are included with the course.

Topics include:
  • Copying and pasting techniques
  • Working with formulas and functions
  • Dealing with formula errors
  • Creating lookup tables
  • Naming cell ranges
  • Formatting data and worksheets
  • Finding and replacing data
  • Creating SmartArt diagrams
  • Creating charts and PivotTables
  • Recording macros
  • Sharing workbooks
Subjects:
Business Computer Skills (Windows) Spreadsheets Teacher Tools Education Student Tools
Software:
Excel
Author:
Bob Flisser

Changing a worksheet's structure

Very often you'll find the need to insert cells into an existing worksheet. So let me show you how you can do that with rows and columns and even cells right in the middle of a row and column. Well, for example, let's say we wanted a blank column between June and Total. Well let's go up here to the header for Column H and notice the mouse pointer is this down arrow. And just click with the right mouse button and from the pop-up, choose Insert and it inserts a brand-new column right before the column that you clicked.

And that's just kind of a Windows standard is new items generally go before the current item, whatever that item is. Could be row or column and so forth. And I am just going to press Ctrl+Z to undo that. Well, what if I select more than one column? Let's go over here and let's select Column B and C. And I have a few techniques to do that. Once you have both Column B and C selected, again, make sure it's this down pointing arrow on the header, right-click, choose Insert, and now it inserts two columns. So you now have a new Column B and a new Column C. And I'll just press Ctrl+Z to undo that.

Rows work the same way. Let's say we want a row above Row 5, put your mouse pointer here on the header for Row 5 so it's that right pointing arrow, click the right mouse button and choose Insert, and it inserts a new row. Notice also that it picked up the formatting of the row above it, because that's where you inserted the row. Now, of course you can always get rid of that color. But we'll talk about that in another movie. Again, I'll just press Ctrl+Z to undo. What if we select a few rows? Maybe this time I'll select three rows here. So I am just putting my mouse pointer on this first row so it's that right pointing arrow and I am just clicking and dragging down.

And then when I right-click and choose Insert, you see it inserts three rows, because I have three rows selected. Again, let's just undo. Well let's say you wanted to insert cells in the middle of a worksheet. Let's select from this January down to the Total, right-click in the highlighted area, and choose Insert. Now, because you're inserting cells in the middle of the worksheet, Excel has to figure, all right, if we are going to do that, we have got to push the stuff aside and which way are we going to push it? Up, down, left or right? Well, Excel is pretty good at guessing and here if we choose Shift cells right and click OK, now you see everything is pushed up.

Look what's happened here. This area has been pushed out to Column I, so it's not quite a new column that's been inserted. It's new cells being put in, in the middle. I'll just Ctrl+Z to undo. And the same thing if you go across a row. If we select across a row here, right-click and Insert. And this says okay, again, which way do you want to go? Because we selected across the row, Excel correctly guesses that we want to shift the cells down. Click OK. Now it has picked up the formatting, but you see it's shifted everything down and now we have this empty row.

And you can just again Ctrl+Z to undo. So most of the time, you want to insert an entire new column or an entire new row, not cells in the middle of the worksheet. But now you see the technique is the same so you could do it either way.

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