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In this course, Dennis Taylor shows how to analyze and communicate the value of data with charts in Excel. The course starts with the foundations: what the parts of a chart are, what the different types of charts are, and which charts work best for your data. The course then shows how to create a presentation-ready chart in minutes and offers dozens of in-depth tutorials on formatting and fine-tuning charts so they represent data clearly and accurately.
In certain charts, particularly those where you have a number of items within a series, you need to adjust the text by rotating it to accommodate either more explanatory information or simply to see all of the text labels. And the best way to make these changes usually is by way of the Orientation button on the Home tab. And you can do this to different parts of a chart, different text entries, although I think it's most commonly done along the bottom of the chart where the actual labels for the columns in this chart on left occur.
So let's just click on that section of the chart here, and on the Home tab the Orientation button is in the Alignment group. We could angle these at different direction, this way possibly. No real reason to do that here, probably because we can see the months anyway, but again we have some choices, and I wouldn't recommend Vertical Text, but some people try that, and that could be acceptable here and there, but I doubt it, and some other choices as well here too. Let's say that either angle counterclockwise or maybe just back to the way it had been from the beginning.
Strangely enough, you can do this with a title. It's going to look a little bit strange here, but you can here and there do that for a special effect. You can't do this with a legend, but you could do it with a text over on the left-hand side as well. Now you will notice in some charts the text is angled, even if you didn't make the selection. In the original data that this chart is based on in columns A through D, I am going to change the A5 entry for January and actually spell out the month. As I complete this entry, keep an eye on the chart. We see January here and if I fill in the others, we see what's happening.
Now we are seeing every other month, and so what happens sometimes when you create charts, you will see the angled text automatically, but if you have been altering them sometimes it's a little bit unpredictable. So I if click on the chart and just click one of those labels there and go back to the Home tab and use the Angle text button, choose this, we'll see that kind of an entry. And there it would be appropriate, if its important, to see the full spelling of the months. But you will sometimes see these when you create a chart after having, for example, gone to the Design tab if you made a chart layout choice, sometimes you will see these automatically appearing here.
So you do have some control over it, and it's easy to use. If you happen to right-click, as I have been suggesting with a lot of other formatting choices, if you then go to Format Axis, although you do have some control here on the Alignment tab, not only does it take longer to get here, but you are going to have to put in custom angles this way. If you choose these boxes, you get a very limited set. That's not to say these are not workable or usable, but it doesn't have the fluidity or the ease that the Orientation button on the Home tab has.
So here and there you might try this, but it's not nearly as good as using the Orientation button that we have on the Home tab. So once again we click here, back to the Home tab. The example currently probably is the way I would want it. Sometimes you'll see text angled this way as well. But again you can see why it's necessary here. If I do take this off-- remember, if we take off the angle clockwise, you are going to only see every other month. When these are values sometimes what you will do to accommodate this is make the chart wider, but we are going to make this one a lot wider for all the labels, and see, now they appear.
So sometimes you will experiment with that approach as well. So, for those many different times when you need to adjust the angle of the text, the fastest way is going to be on the Home tab and the Orientation button found in the Alignment group.
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