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AutoSum shortcuts

From: Excel 2010 Power Shortcuts

Video: AutoSum shortcuts

One of Excel's best calculation tools and used in lots of formulas is the AutoSum capability. It's on the Formulas tab in the Function Library here on the left side also on the Home tab, in the Editing group on the right side AutoSum. Has little drop arrow associated with it for other related functions as well. Let's use it in its most basic form. We are in cell G2 for example we want some totals. AutoSum is designed to quickly add totals from above or from the left.

AutoSum shortcuts

One of Excel's best calculation tools and used in lots of formulas is the AutoSum capability. It's on the Formulas tab in the Function Library here on the left side also on the Home tab, in the Editing group on the right side AutoSum. Has little drop arrow associated with it for other related functions as well. Let's use it in its most basic form. We are in cell G2 for example we want some totals. AutoSum is designed to quickly add totals from above or from the left.

It is context sensitive. The standard way to use this would be to put the active cell here and click AutoSum, and we view what's going on and if we are relatively new with functions and formulas in Excel we might look at that for a bit and also make figure it out and say oh yeah that looks good and what do we do next? Many people press Enter and that's fine. We could also press AutoSum a second time and of course that raises the idea this could be a little bit faster couldn't it? Next time we will need this in a situation why not double-click on Autosum? Makes it a bit faster. Another way to do this too by the way is a keystroke shortcut.

Now you might say well I am using the mouse to get here. Well maybe I have used the keystrokes so the keyboard to get here. Alt+Equal, and you have to press Enter there though to complete it. So here and there, that's going to be useful as well. We might want to use AutoSum here. Another approach to AutoSum is to highlight the data first. If it's highlighted in a column like this then we can either press Alt+Equal or AutoSum once, and the total goes below it. There you go, fast and easy.

Let me do that with Alt+Equal, highlight this data, Alt+Equal and then although no better, but sometimes we do this possibly by mistake, but by design if we highlight data this way and press Alt +Equal or the AutoSum button once, we get an answer there too. Be open to the idea that sometimes rather than putting AutoSum in once and then copying it, suppose we want totals on the right-hand side of the data here down in rows 12, 13 etc.

Right here highlight the data, click AutoSum once we got our totals. What if we wanted totals in the bottom? We could have highlighted these and press AutoSum once, or as I press Ctrl+Z twice to undo these. Why not take care of both sets of totals at the same time? Highlight the data this way to include the empty cells on the right in column H and the empty cells below this in row 16, then click AutoSum once. Works just fine. If instead of totals here, if we wanted averages, we would have highlighted the data here.

Click the drop arrow use Average, we get averages on the perimeter, and obviously we need to do some formatting there. The comma button would be a quick fix possibly. But it's easy to use AutoSum, and its related drop arrow capabilities, a good quick way to take care of lots of formulas in Excel.

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This video is part of

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Excel 2010 Power Shortcuts

64 video lessons · 18827 viewers

Dennis Taylor
Author

 
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  1. 1m 37s
    1. Welcome
      1m 17s
    2. Using the exercise files
      20s
  2. 22m 45s
    1. Entering data or formulas in non-adjacent cells simultaneously
      2m 28s
    2. Converting formulas to values with a simple drag
      2m 34s
    3. Copying data or formulas down a column instantly
      2m 56s
    4. Adjusting all or selected column widths or row heights in a flash
      2m 21s
    5. Instantly displaying all worksheet formulas
      3m 16s
    6. Two quick shortcuts for creating charts
      1m 18s
    7. Print Preview
      1m 7s
    8. Instant date or time entry
      1m 16s
    9. Undo/Redo/Repeat
      3m 19s
    10. Zooming in and out quickly
      2m 10s
  3. 7m 37s
    1. Expanding and collapsing the Ribbon and Full Screen view
      1m 23s
    2. Keyboard command access
      2m 22s
    3. Quick Access toolbar display tips
      3m 52s
  4. 14m 30s
    1. Split screens and frozen titles in a flash
      5m 56s
    2. Repeating title creation and suppression
      6m 17s
    3. Customizing your display of Status Bar totals
      2m 17s
  5. 11m 31s
    1. Navigation shortcuts
      2m 30s
    2. Tips for navigating between workbooks
      3m 48s
    3. Navigating within worksheets
      5m 13s
  6. 11m 12s
    1. Selecting an entire row, column, or worksheet
      3m 20s
    2. Selecting noncontiguous ranges and visible cells only
      4m 39s
    3. Selecting the current region and moving around region corners
      3m 13s
  7. 22m 16s
    1. Accelerating data entry
      6m 27s
    2. Auto-Fill techniques for entering dates
      4m 59s
    3. Auto-Fill techniques for entering times
      2m 37s
    4. Custom lists for rapid entry
      5m 54s
    5. Cell editing tips
      2m 19s
  8. 12m 38s
    1. Copy/Move acceleration tips
      3m 27s
    2. Worksheet Copy/Move shortcuts
      2m 29s
    3. Dragging and inserting variations
      3m 47s
    4. Instantly displaying Paste Special options
      2m 55s
  9. 29m 31s
    1. Rapid formula creation
      3m 48s
    2. Selecting all cells that depend on the active cell
      5m 24s
    3. Selecting all cells that can affect the active cell
      2m 38s
    4. AutoSum shortcuts
      2m 57s
    5. Rounding shortcuts
      5m 14s
    6. Generating random numbers
      3m 16s
    7. Counting unique entries
      3m 11s
    8. Performing calculations without formulas
      3m 3s
  10. 17m 4s
    1. Controlling rows and columns
      5m 50s
    2. Realigning imported text
      2m 27s
    3. Handling blank cells
      4m 20s
    4. Collapsing and expanding detail
      4m 27s
  11. 28m 8s
    1. Formatting numbers
      6m 49s
    2. Aligning data
      3m 49s
    3. Adding background color for readability
      3m 43s
    4. Formatting data conditionally
      1m 54s
    5. Creating custom formats
      6m 23s
    6. Formatting periods over 24 hours
      3m 2s
    7. Applying strikethroughs and borders
      2m 28s
  12. 25m 46s
    1. Sorting shortcuts
      2m 40s
    2. Cleaning up spaces
      4m 47s
    3. Identifying duplicates
      6m 10s
    4. Splitting columns
      3m 57s
    5. Ensuring unique entries
      2m 46s
    6. Forcing dates to be weekdays only
      3m 56s
    7. Displaying unique items from large lists
      1m 30s
  13. 18m 38s
    1. Placing and adjusting charts
      2m 37s
    2. Creating chart titles from cell content
      2m 22s
    3. Creating and manipulating shapes
      5m 31s
    4. Linking and unlinking pictures
      8m 8s
  14. 9s
    1. Goodbye
      9s

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