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AutoFormat

From: Excel 2007 Essential Training

Video: AutoFormat

In order to learn about auto formatting, I've opened up a brand-new Excel worksheet, and I'd like you to do the same. Once you have it open, go up to the Office button in the top left and click once. And then select your Excel Options. The screen we're going to look for here is your Proofing options, so click on that once you get the Excel Options dialog box open. And the first thing we're going to look at is the AutoCorrect Options. Under AutoCorrect Options, we're going to concentrate on the first two tabs, AutoCorrect and AutoFormat As You Type.

AutoFormat

In order to learn about auto formatting, I've opened up a brand-new Excel worksheet, and I'd like you to do the same. Once you have it open, go up to the Office button in the top left and click once. And then select your Excel Options. The screen we're going to look for here is your Proofing options, so click on that once you get the Excel Options dialog box open. And the first thing we're going to look at is the AutoCorrect Options. Under AutoCorrect Options, we're going to concentrate on the first two tabs, AutoCorrect and AutoFormat As You Type.

In AutoCorrect, it will automatically correct any spelling errors that you make. For example, it will correct two initial capitals, it'll automatically capitalize the first letter of sentences, it'll correct the accidental use of Caps Lock key. So these are great things that in older versions of the Excel spreadsheets, you have to go back and fix all your formatting, if you ever ran into any of these issues. As well, it allows you to put in any spelling errors that you commonly use. So if you're a bad speller like I am, you can place in any of your spelling faux-pas' into this list and it'll automatically be corrected.

I'll show you how this works by misspelling about when we go back to our spreadsheet. The next tab we'd like to take a look at is the AutoFormat As You Type. Once you select this, there are three areas that will automatically be formatted to the correct format as you type them in. The first is Internet and network paths, will be replaced with hyperlinks, so that they will be activated if anyone should click on them when they're in the spreadsheet. You will also apply the formatting that you have been working with in rows and columns to any new rows and columns in tables. As well, it will automatically fill in formulas and tables to create calculated columns as your tables grow. These are really handy auto formatting options that you can have as defaults when you're working in a table. If you would like to turn any of them off, you can easily do that by deselecting the checkbox beside the format you want to remove. But in our case, we're going to see how they all work and we'll leave them all in.

By clicking on those two OK's, I've now set those particular parameters and I'm now ready to go see how they work in my spreadsheet. First thing I'm going to do is I'm going to miss-spell the word about. Just to see what happens. And this is very easily done if you're a quick typer, but not necessarily the best speller as I am, you'll often put in a couple of double letters. And then move onto the next cell, notice how it's removed those additional b's that I had in there, and presents me with the correct spelling of the word. This is a lifesaver for those of you that are like me.

The next thing I'd like to show you is the ability to pre-format hyperlinks in your spreadsheet. That was the second option that we chose in the Options tab. Next thing I'm going to show you is the ability to AutoFormat hyperlinks in your Excel spreadsheet. Let's say I wanted to send everyone to the EatCake website, by placing in the URL and clicking the check box, it automatically becomes a hyperlink and will send people to Web site directly from the spreadsheets.

This is also a useful function if you have information that you'd like to share with people who are using your spreadsheet but don't necessarily want to embed it within the spreadsheet. You can put network paths into these cells, and open up different documents for them to reflect upon when they're taking a look at your spreadsheet. Next, we're going to move on to a new chapter, which explains how to manage lists with Excel.

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This video is part of

Image for Excel 2007 Essential Training
Excel 2007 Essential Training

85 video lessons · 77488 viewers

Lorna Daly
Author

 
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  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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