Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Applying fonts, background colors, and borders

From: Excel 2010 Essential Training

Video: Applying fonts, background colors, and borders

This worksheet has numbers formatted the way we want. We have dollars, we have percents, we have dates formatted. We're going to apply fonts, background, colors, and borders. But before we do, let's take a look at something. Let's go into the lower right corner of the Excel screen and you see we have these three view buttons. The one that's turned on by default is Normal view. But click the middle one here and this goes to Page Layout view and we can see the actual sheet of paper-- and scroll down, scroll back up. The actual sheet of paper as it will look when printed.

Applying fonts, background colors, and borders

This worksheet has numbers formatted the way we want. We have dollars, we have percents, we have dates formatted. We're going to apply fonts, background, colors, and borders. But before we do, let's take a look at something. Let's go into the lower right corner of the Excel screen and you see we have these three view buttons. The one that's turned on by default is Normal view. But click the middle one here and this goes to Page Layout view and we can see the actual sheet of paper-- and scroll down, scroll back up. The actual sheet of paper as it will look when printed.

Maybe you want to zoom out a little bit. You can click this minus button here or if you want you can hold the Ctrl key down and roll the wheel on the mouse. If you like formatting in Page Layout view or if you like formatting in Normal view, it works the same either way. So let's begin formatting the document. We have the title Travel Expenses. Let's make this look like a title. Let's select across the first row until we get to Column F, because we have six columns in use and let's give it a background to start and up here and we're in the Home tab and in the Fonts section click the Background Color button and you see there's a little down arrow there.

Click the down arrow and we have colors to choose from. Let's just pick a color from here and notice as I roll the mouse pointer over, it's changing colors so that I can see dynamically what color it is before I pick it. And I'll choose this dark green over here. Black text on the dark green background is kind of hard to see. So over here we have a Font Color button, click that down arrow and also you notice as I roll the mouse pointer over these colors, the title is changing. I still want to make it stand out a little bit, so I'm going to make it bold.

And you can see over here in the Font group we have Bold, Italic, Underlined. And I'll click Bold and also keyboard shortcuts for those, Ctrl+B, Ctrl+I, Ctrl+U and with the toggle I can click the B to turn it off, B to turn it on. Ctrl+B turns it on and off as well. Let's look at the months. So let's drag across the months and our Totals column and let's go back up here to the Fill Color. This time instead of choosing a color that's out of here, go down here where it says More Colors and now you have this color hexagon and I'll choose this green over here and down in the lower right it shows what's the current color, which is white.

Of course, there's nothing applied yet and then shows what the new color is going to be. Then click OK. Now we have the color. Now let's apply a font color. We go up here to the Font Color button and I think I'll choose white as well and maybe also I'll make it bold. I'll press Ctrl+B this time to make them bold. Now down over here we have Totals. So let's selects our Totals. Let's go back to the color chooser and maybe for this I'll chose a shade of gray. Now for the column headers, we want to put some borders in there.

We also want to put a border on the top. So let's choose the top. Now we have it formatted, but we want this Travel Expenses to be centered. We want to turn this, instead of six individual cells, we want one big cell. So once you have the six cells selected, go up here into the Alignment section and click Merge & Center, so it's now one big cell. Now for borders in the Font area you see we have border chooser and click this down arrow and we have a bunch of options. Let's choose a Thick Box Border.

It might be a little hard to see, so you can click off it and now you can see it has a thick black border. Well, maybe I want it to be black. Maybe I want a different color. Click it, go back to the down arrow on the Borders button, and then down at the very bottom choose More Borders. Now we have dialog box that we can format with. This dialog box could be a little confusing and what we do here first let's choose None, so we turn it off. Choose a color, maybe I'll choose dark blue, I'll choose a thick border and then over here I'll click Outline and now you could see it gives a thick outline.

If you ever wanted to turn off part of this, you can click to turn part of the border off. Click to turn that part of the border on. Click OK and again you might need to deselect it. Now you can see it has a thick dark blue border around it. Let's select the column headers, go back to Borders and choose All Borders, click to deselect. This puts borders around all cells instead of one big cell, because they're not merged. So now we have the beginning of a formatted worksheet, but you might want to change the column widths, you might want to change the row heights and there's other formatting that you can apply as well, but this is a good first step to formatting.

Show transcript

This video is part of

Image for Excel 2010 Essential Training
Excel 2010 Essential Training

80 video lessons · 129313 viewers

Bob Flisser
Author

 
Expand all | Collapse all
  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Excel 2010 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.