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Applying built-in styles

From: Excel 2010 Essential Training

Video: Applying built-in styles

The ability to use styles in your applications is one of those features that isn't well known, and I think that's too bad because styles can be a great timesaver. If you've never used styles either in Excel or your other programs, a style is simply a basket of formatting that you can apply whenever and wherever you need. Styles can contain fonts, colors, backgrounds, number formatting, and more. The whole idea of using styles is that you can keep your content separate from your formatting, which means that your formatting is not just faster to apply but it's a lot more consistent.

Applying built-in styles

The ability to use styles in your applications is one of those features that isn't well known, and I think that's too bad because styles can be a great timesaver. If you've never used styles either in Excel or your other programs, a style is simply a basket of formatting that you can apply whenever and wherever you need. Styles can contain fonts, colors, backgrounds, number formatting, and more. The whole idea of using styles is that you can keep your content separate from your formatting, which means that your formatting is not just faster to apply but it's a lot more consistent.

You don't have to worry about different colors or different fonts being applied in different places. I'll show you how to create styles later in the chapter but first, let's take a look at the styles that are already built into Excel that we can use. If you take a look at this worksheet here, you can see it's sorted by department. So let's select these Executive cells here, and here in the Home tab let's go over to the Styles section then click here on Cell Styles, and this shows you all sorts of different styles that are built-in. And if you roll your mouse over them, you can see that those cells there in Column B are changing dynamically. And I will just choose his Accent3, because it kind of fits in with the green olive oil look of our worksheet and with our company here.

Well, we can also format numbers. Let's format all of the dollars here, because right now under Wage, we can't tell is this dollars, is it yen, is it oranges, we don't know. So click the first one and to select the whole row you have a choice. You can scroll down to the bottom if you like. Honestly I think that's a little too difficult. Let me show you a much easier way. Scroll back up to the top, click the first one and press Ctrl+Shift+Down Arrow, and boom! That immediately selects all the way to the bottom of that list. Here we only go to Row 36 but imagine if you had several thousand rows.

You wouldn't want to be dragging all the way down. You'd be there all day. So back in the Styles section, let's go up here to Cell Styles and we have some currency and if you roll over this currency, you see what it does there in Column F. It gives you dollars. It gives you commas for thousand separators. It gives you pennies. Well, maybe you don't want the pennies. So if you choose this one here, Currency 0, it gives you the dollar signs and the commas but no pennies. And you can just select that and click off here to deselect. Now, you might wonder well what comes with this particular currency style, or what comes with this particular color style? Well, go back to Cell Styles and right- click this Accent3 and from the pop-up menu, choose Modify.

Now, in this Style dialog box, it tells you that Number, Alignment, Border, and Protection are not part of the style but any Font or any Fill that you apply is part of the style. If you want to change any of that, click this Format button here and this brings up the standard Format Cells dialog box that you would get elsewhere in Excel. We're not going to change anything right now, so you can just cancel out and cancel out, so you have your worksheet back. Let's do one more. Over here in cell A2 we have this Payroll. Click that Payroll, go up here to Cell Styles and you see we have some headings.

Heading 1 is maybe a little too big, Heading 2, but you might want to choose Heading 3 or Heading 4, and deselect it and take a look. So if you're okay using the built-in styles and you don't need anything more than that, then you're all set. But what if you want to create your own custom styles? That's what I will show you how to do later in the chapter.

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This video is part of

Image for Excel 2010 Essential Training
Excel 2010 Essential Training

80 video lessons · 129574 viewers

Bob Flisser
Author

 
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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