Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Applying a PivotTable style

From: Excel 2010: Pivot Tables in Depth

Video: Applying a PivotTable style

When you create a PivotTable, Excel applies some basic formatting so you can easily distinguish with the labels and organizational layers from the data in the body of the PivotTable. Excel does come with a substantial number of built-in styles from which to choose, so if you do want to change your PivotTable's formatting you can do so easily. Before I get into styles I do want to point out that you can format individual cells within a PivotTable and have that formatting stay with us when you pivot the table. So for example let's say that I wanted to highlight the value 130 that is currently in cell C6 and I will do that just by applying a yellow fill color to that cell.

Applying a PivotTable style

When you create a PivotTable, Excel applies some basic formatting so you can easily distinguish with the labels and organizational layers from the data in the body of the PivotTable. Excel does come with a substantial number of built-in styles from which to choose, so if you do want to change your PivotTable's formatting you can do so easily. Before I get into styles I do want to point out that you can format individual cells within a PivotTable and have that formatting stay with us when you pivot the table. So for example let's say that I wanted to highlight the value 130 that is currently in cell C6 and I will do that just by applying a yellow fill color to that cell.

When I pivot the PivotTable, that yellow formatting will go along with that cell. So let's say that I put Company on top of the Row Labels area and when I do, the formatting has stayed with the cell that contains the value 130 and I just scroll down using my mouse wheel to display it. Then if I put Company back in the Column Labels area and scroll back up, then you can see that the cell has retained its formatting. And I will just go ahead and clear that by clicking the cell and clicking No Fill in the Cell Fill button.

If you want, you can change the formatting of your entire PivotTable by apply a style which is available from the Styles gallery. Click any cell in the PivotTable and then on the Design contextual tab, click the More button in the PivotTable Styles gallery to see the styles that are available to you. So I will just pick another style at random and I will select one here that has kind of an orangey burnt umber color. And when I click it Excel applies that style to the PivotTable. And you might've noticed when I move my mouse pointer over any of the styles in the Styles gallery that Excel displays a live preview of how that style would like if it were applied to the PivotTable.

So if I move the mouse pointer over this style or this style I don't need to actually apply it to have Excel let me know what it would look like if I were to apply it. But now let's say that I have some existing formatting applied to a PivotTable. What I will do now is press Ctrl+Z once to remove the style that I applied and I'll change the formatting of the FirmA and FirmB cells by pressing Ctrl+I to make the text italic in addition to being bold.

Now there are two ways that I can apply another PivotTable style. I can either click the style like I did before, which applies the style and does not overwrite any existing formatting. So let's say that I apply this style. When I do, Excel retains the italic formatting for FirmA and FirmB. However if I right-click the style, then a shortcut list of options appears and I can either choose to apply and maintain the formatting, which is the default choice, or apply and clear formatting, which if I select will apply the style that I just selected and also remove an existing formatting.

So whereas the values FirmA and FirmB where italics before, now they're not. Now PivotTable styles are part of Office themes, which are collections of predefined color schemes. If you apply a built-in PivotTable style and then change in the Office theme applied to your workbook, the built- in PivotTable style changes as well. So for example I'll apply another PivotTable style and I'll make it Medium 2, which is blue. If I go to the Page Layout tab of the ribbon and then in the Themes group click the Themes button to display other Office themes and I will select another theme, say Austin. When I hover my mouse pointer over that theme you can see how in the background it would affect the PivotTable style that I previously selected.

So if I were to hover over Black Tie, you can see how that would change. Concourse, Composite, Clarity and so on. I am going to exit out without actually applying another theme, but hopefully you'll get the idea of what would happen if you were to change your theme while a PivotTable Style was applied. After you apply a PivotTable style, you can turn individual elements on and off. For example, let's say that you apply a style where the even and odd rows are formatted differently. Excel refers to that scheme as banding.

So to illustrate the point I will go to the Design tab and then in the PivotTable Styles gallery I will apply the style called PivotTable Light 16. So I will come down to the third row. There is 15 and there is 16. When I click it, Excel applies it to the PivotTable. Now this is a banded style but the banding doesn't appear because the Banded Rows checkbox on the Design contextual tab isn't selected. If I select it you can see that the alternate rows are dark and light to help distinguish them within the PivotTable.

Regardless of the style that you apply, you can always change the formatting of individual cells. You can also create your own custom styles. I will show you how to do that in the next movie.

Show transcript

This video is part of

Image for Excel 2010: Pivot Tables in Depth
Excel 2010: Pivot Tables in Depth

66 video lessons · 38578 viewers

Curt Frye
Author

 
Expand all | Collapse all
  1. 1m 38s
    1. Welcome
      55s
    2. Using the exercise files
      43s
  2. 38m 8s
    1. Introducing PivotTables
      4m 2s
    2. Formatting data for use in a PivotTable
      4m 31s
    3. Creating a PivotTable
      4m 20s
    4. Pivoting a PivotTable
      3m 47s
    5. Configuring a PivotTable
      3m 23s
    6. Connecting to an external data source
      3m 30s
    7. Connecting to an Access database
      2m 11s
    8. Consolidating data from multiple sources
      4m 37s
    9. Updating and refreshing PivotTable data sources
      4m 21s
    10. Managing PivotTables
      3m 26s
  3. 23m 33s
    1. Adding, removing, and positioning subtotals and grand totals
      3m 27s
    2. Changing the PivotTable data field summary operation
      4m 35s
    3. Summarizing more than one data field
      3m 16s
    4. Creating a calculated field
      2m 27s
    5. Grouping PivotTable fields
      3m 17s
    6. Using PivotTable data in a formula
      4m 47s
    7. Drilling down to the underlying data
      1m 44s
  4. 28m 9s
    1. Sorting PivotTable data
      2m 0s
    2. Creating a custom sort order
      2m 48s
    3. Filtering a PivotTable field by selection
      2m 59s
    4. Filtering a PivotTable by rule
      2m 56s
    5. Filtering a PivotTable using a search filter
      3m 10s
    6. Filtering a PivotTable using slicers
      4m 2s
    7. Formatting slicers
      3m 43s
    8. Filtering a PivotTable with report filter fields
      5m 2s
    9. Clearing and reapplying PivotTable filters
      1m 29s
  5. 15m 2s
    1. Applying a PivotTable style
      5m 5s
    2. Creating a PivotTable style
      4m 37s
    3. Changing the PivotTable layout
      3m 20s
    4. Changing the data field number format
      2m 0s
  6. 24m 33s
    1. Highlighting cells by applying a rule
      2m 54s
    2. Highlighting the top or bottom values in a PivotTable
      3m 30s
    3. Formatting PivotTable cells using data bars
      3m 50s
    4. Formatting PivotTable cells using color scales
      3m 40s
    5. Formatting PivotTable cells using icon sets
      2m 45s
    6. Editing conditional formatting rules
      2m 15s
    7. Controlling how multiple rules are applied
      3m 28s
    8. Deleting a conditional formatting rule
      2m 11s
  7. 24m 0s
    1. Creating a PivotChart
      3m 29s
    2. Pivoting a PivotChart
      3m 5s
    3. Filtering a PivotChart
      3m 45s
    4. Formatting a PivotChart
      3m 35s
    5. Changing a PivotChart layout
      3m 14s
    6. Changing a PivotChart chart type
      4m 30s
    7. Adding a trendline to a PivotChart
      2m 22s
  8. 9m 27s
    1. Printing a PivotTable
      4m 2s
    2. Printing each item on its own page
      3m 30s
    3. Printing a PivotChart
      1m 55s
  9. 13m 30s
    1. Recording and reviewing a macro
      4m 10s
    2. Running a macro
      5m 57s
    3. Creating a simple PivotTable presentation kit
      3m 23s
  10. 19m 17s
    1. Introducing PowerPivot
      2m 9s
    2. Downloading and installing PowerPivot
      2m 36s
    3. Importing PowerPivot data
      3m 14s
    4. Managing table columns
      4m 1s
    5. Adding tables to a PowerPivot model
      2m 27s
    6. Creating relationships between tables
      4m 50s
  11. 24m 30s
    1. Introducing the DAX language
      2m 58s
    2. Using DAX operators
      4m 44s
    3. Surveying DAX functions
      2m 40s
    4. Adding calculated columns and measures
      4m 22s
    5. Using aggregate functions
      4m 24s
    6. Using filters in aggregate functions
      5m 22s
  12. 59s
    1. Additional resources
      59s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Excel 2010: Pivot Tables in Depth.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.