Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Adjusting columns, rows, and text

From: Excel 2010 Essential Training

Video: Adjusting columns, rows, and text

This worksheet is partially formatted and you can see we have our header formatted, we have our column headers formatted, and we have our Total in addition to the numbers. But there's some additional formatting that we need to do. We want to talk about column widths and row height, maybe text alignment. Let's start at the top. Now Row 1, our report header, should be maybe a little taller. When your mouse becomes two-headed arrow here, it has to be on the border between the Row 1 and Row 2 header and click and drag down to make the header a little taller. Click the header so it's selected and it looks great, but it's down on the bottom.

Adjusting columns, rows, and text

This worksheet is partially formatted and you can see we have our header formatted, we have our column headers formatted, and we have our Total in addition to the numbers. But there's some additional formatting that we need to do. We want to talk about column widths and row height, maybe text alignment. Let's start at the top. Now Row 1, our report header, should be maybe a little taller. When your mouse becomes two-headed arrow here, it has to be on the border between the Row 1 and Row 2 header and click and drag down to make the header a little taller. Click the header so it's selected and it looks great, but it's down on the bottom.

We want this to be vertically centered. So make sure you're on the Home tab and in the Alignment section these three buttons deal with Vertical Alignment. Click the middle one and now it's aligned to the middle. Now we have some room. We could make it a little bigger. Choose a bigger font, if you want. Maybe you choose a different file altogether if you like and keep in mind the fonts on this computer may be different from the fonts that are in your computer. Now that looks a lot more like a report header. Let's deal with the column headers for the months and the Total. Drag across these cells and again on Home tab in the Alignment section, you can click this button over here and that will align them to the center.

Well, this Column F is a little too narrow. So if you put your mouse pointer here on the border between the Column F and the Column G header, when your mouse pointer becomes that two-headed arrow, you could drag to make it wider, but you might have to guess how wide that's supposed to be. I'll just press Ctrl+Z to undo. When you get that two-headed arrow mouse pointer, double-click the mouse and now that will automatically adjust that column so it's as wide as the widest item in that column, which happens to be the Percent of Total header.

Now the columns here B, C, D, and E are all a little different. Maybe you want to make them the same. Put your mouse pointer here on the header for Column B and just drag across to Column E. We want to leave Column E alone. When you put your mouse pointer here on the border between any two column headers, you could drag one way or the other. Now these columns are all the same width, but we want to make sure that we don't have any data cut off. When you scroll down here, you can see this date is cut off. That's what those pound signs mean. It's not an error. It just means there's not enough room to display that data.

Well, we can select a few cells here and then in the Alignment section click Merge & Center and then click that Left Align button. So we don't have to worry about that too much and let's just scroll up. Let me just show you another way that you can choose column width. Let's select these column headers. Just drag across. One way is right-click and you can choose column width and type in a number, cancel out, or again in the Home tab go over here to the Cells section, click Format, and here we can choose Row Height or we can choose Column Width and it's the same dialog box.

So whichever way you want to get it is fine. Well, let's take a look at the names of the cities here. And I'll scroll down a little bit. Let's say that we didn't just go to San Francisco, we went to San Francisco and Silicon Valley and we went to Los Angeles and Orange County and we want to specify that in those cells. We want to add the text here. Put your mouse pointer after San Francisco and double-click to insert the cursor. Now what happens if we simply type, when we say San Francisco and Silicon Valley and press Enter? Well, it's cut off, because there's no room for that.

So again I'll just press Ctrl+Z to undo. Again, click over here after San Francisco and we want to press Alt+Enter. That is hold down the Alt key and press Enter. That's how you can force a line break in a cell. Now we can type 'and Silicon Valley,' press Enter and that also applies a text wrap. So, this Column A is still a little too narrow, so let's make that column just a little bit wider so it fits. Great. It fits horizontally, but we have little bit of extra space on the top.

So put your mouse pointer here on the border between the Row 6 and Row 7 header, when your mouse pointer becomes a two-headed arrow, double-click and now Excel automatically adjusts that row height. Let's try this again for LA. Double-click after Los Angeles, space, and then we'll press Alt+Enter and we'll type Orange County, press Enter, and there we go. So now we've forced a text wrap in that cell. Now I just want to show you one other place where you can put in text wrapping and you have a few other alignment options, but let's select both of these cells.

If you go up here back in the home tab in the Alignment section, click this little button here and this brings you into the Alignment tab of the Format Cells dialog box. Now you could see Wrap text is turned on and we can see what the horizontal and vertical alignment is and we can see that the cells are not merged and over here we can see that the text is going straight across and not on an angle. So you might like to use the dialog box instead of the Ribbon. It really depends on which way you like it. I'll just cancel out. Now we have a worksheet that has a much better look to it.

Show transcript

This video is part of

Image for Excel 2010 Essential Training
Excel 2010 Essential Training

80 video lessons · 127346 viewers

Bob Flisser
Author

 
Expand all | Collapse all
  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Excel 2010 Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.