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Excel 2007: Charts in Depth
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Adding shapes and arrows


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Excel 2007: Charts in Depth

with Dennis Taylor

Video: Adding shapes and arrows

To accentuate a certain portion of a chart, or to draw attention or shift the focus to a particular chart element, you can put in a special label. You can add an arrow. You can add symbols to provide emphasis or to do what's called chart annotation. In the bar chart to the right of the data here, the April data for Europe is substantially larger than any other entry for that particular region. And you might just want to draw additional attention to it, although it certainly draws a lot of attention to itself already. Let's put an arrow, for example, pointing to this particular bar.
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  1. 1m 49s
    1. Welcome
      1m 3s
    2. Using the exercise files
      46s
  2. 22m 7s
    1. Identifying chart elements like plot area, chart area, gridlines, and legends
      5m 3s
    2. Selecting the right chart type
      8m 2s
    3. Understanding chart terminology
      6m 31s
    4. Understanding the Ribbon and the Design, Layout, and Format tabs
      2m 31s
  3. 16m 24s
    1. Selecting data to display as a chart
      6m 17s
    2. Creating charts instantly with shortcuts
      4m 33s
    3. Creating charts with standard menu commands
      2m 24s
    4. Creating presentation-ready charts with just a few adjustments
      3m 10s
  4. 28m 8s
    1. Switching rows and columns for a different view of the data
      3m 9s
    2. Setting a default chart type and creating a template
      3m 47s
    3. Dealing with empty and hidden cells
      4m 18s
    4. Choosing a chart layout
      4m 33s
    5. Choosing a chart style from 48 colorful variations
      3m 34s
    6. Changing the location of a chart
      3m 33s
    7. Moving and resizing a chart
      5m 14s
  5. 11m 25s
    1. Using pictures as chart elements
      3m 55s
    2. Adding shapes and arrows
      3m 37s
    3. Adding floating text and text boxes
      3m 53s
  6. 33m 45s
    1. Adding, editing, and removing chart titles
      3m 15s
    2. Adding horizontal and vertical titles
      3m 56s
    3. Linking titles to content
      2m 32s
    4. Showing numbers of different scales
      4m 38s
    5. Specifying the position of tick marks and axis labels
      2m 41s
    6. Changing the numeric format on labels
      5m 34s
    7. Adding, editing, and removing legends
      3m 19s
    8. Adding and editing data labels
      4m 40s
    9. Showing the source of a chart's data
      3m 10s
  7. 8m 13s
    1. Modifying axis scaling
      3m 50s
    2. Working with gridlines
      4m 23s
  8. 12m 53s
    1. Analyzing existing and future data with trendlines
      4m 2s
    2. Adding drop lines
      3m 14s
    3. Adding high-low lines and up-down bars
      1m 39s
    4. Adding error bars
      3m 58s
  9. 9m 13s
    1. Selecting shape fill and outline
      3m 3s
    2. Adding shape effects
      3m 19s
    3. Applying WordArt styles
      2m 51s
  10. 16m 33s
    1. Formatting lines and borders
      4m 24s
    2. Filling an area with a color gradient
      2m 7s
    3. Specifying line style, color, and weight
      2m 46s
    4. Working with chart text
      3m 40s
    5. Changing the rotation of chart text
      3m 36s
  11. 38m 39s
    1. Using column and bar charts
      7m 24s
    2. Using line charts
      5m 46s
    3. Using pie charts
      8m 37s
    4. Using area, stock, and XY charts
      9m 3s
    5. Using doughnut, bubble, and radar charts
      7m 49s
  12. 10m 55s
    1. Pasting new data into a chart
      2m 58s
    2. Creating charts from multiple data sources
      3m 39s
    3. Adding new data using a table
      4m 18s
  13. 6m 19s
    1. Printing charts
      6m 19s
  14. 19s
    1. Next steps
      19s

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Excel 2007: Charts in Depth
3h 36m Intermediate Jun 15, 2011

Viewers: in countries Watching now:

In this course, Dennis Taylor shows how to analyze and communicate the value of data with charts in Excel. The course starts with the foundations: what the parts of a chart are, what the different types of charts are, and which charts work best for your data. The course then shows how to create a presentation-ready chart in minutes and offers dozens of in-depth tutorials on formatting and fine-tuning charts so they represent data clearly and accurately.

Topics include:
  • Identifying the plot area, chart area, gridlines, legends, and more
  • Selecting the right chart type
  • Creating charts instantly with shortcuts
  • Choosing a layout
  • Dealing with empty and hidden cells
  • Switching rows and columns for a different view of the data
  • Moving and resizing a chart
  • Inserting pictures and shapes
  • Adding labels to a chart
  • Analyzing existing and future data with trendlines
  • Changing a chart's data source
  • Printing charts
Subjects:
Business Charts + Graphs
Software:
Excel Office
Author:
Dennis Taylor

Adding shapes and arrows

To accentuate a certain portion of a chart, or to draw attention or shift the focus to a particular chart element, you can put in a special label. You can add an arrow. You can add symbols to provide emphasis or to do what's called chart annotation. In the bar chart to the right of the data here, the April data for Europe is substantially larger than any other entry for that particular region. And you might just want to draw additional attention to it, although it certainly draws a lot of attention to itself already. Let's put an arrow, for example, pointing to this particular bar.

So having selected this chart, on the Layout tab, you do see a choice called Shapes. You wouldn't exactly suspect that an arrow is found there too, but there are lots of choices here, including, for example, a simple arrow right here. Click this. Draw it anywhere we want. You start from the tail of the arrow, point it toward wherever you want, and of course, we can move either end if we don't like that positioning, but that's easy to get to of course that way. Notice that there is a new tab in the Ribbon. We're temporarily looking at Drawing Tools > Format tab, and we can certainly make some changes to this arrow here under Shape Effects, Shape Outline, that sort of thing, and quite a few styles here, as if we don't have enough to do already, but perhaps you'll like that idea.

And we can put in additional arrows like that. Another kind of arrow, or a different kind of arrow that you might want to put in instead of this, is on the Layout tab, under Shapes, a thick arrow. Here's one here, and there's quite a few choices here, quite a few different designs. We'll just click and drag an arrow. And that may not be pointing the way we want it to, but the green dot on top allows us to rotate this. Minor point here, if you hold down the Shift key, you can only rotate this in 15-degree increments.

That may or may not be necessary, but that could be helpful. We're pointing it in the right direction but haven't got it lined up yet. Drag one of the borders. Maybe put it right there. The advantage to this approach could be we could actually add text to it if you happen to right-click on this and you have to right-click on the object. And then Edit Text, now there's no text there, but there could be. Let's Edit Text, and let's put in 'Great job'. And the text may not be looking the way you want it to just yet, so let's press Enter here.

And then right-click again this time on the blue arrow and choose Format Shape. And this time we will have some choice here with regard to the actual text box. Text layout, Vertical alignment, Text direction. It's Horizontal. Let's make it be this way. And you see what's happening there. You might, as I'm doing here, play with this different ways. Stacked is not the choice I think most of us would want. How about this one? We're getting there. We can begin to see what's happening with this. That may take some working, kicking around back and forth to get exactly what you want.

Also, if you happened to click there, too, you could go to the Home tab, make it be bold. Some of those choices work as well, and italic. And you can change the color of the font and on and on and on, if you wish. So you can add text that way as well. Use that kind of an arrow as opposed to the other kind. So there are lots of choices we can use here using arrows, and we can add any of those other shapes that might be appropriate, too. So once again, back on the Layout tab, we can go to Shapes, and any of these other choices that might make sense to you. And quite a few, Stars and Banners that sort of the thing, things that you might be familiar with in your use of PowerPoint and/or Microsoft Word.

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