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Excel 2010 Essential Training

Adding numbers manually


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Excel 2010 Essential Training

with Bob Flisser

Video: Adding numbers manually

If you completed your expense report worksheet from the movie on entering data, then you should have a worksheet that looks something like this. I want to show you how to add numbers. Now, adding numbers is probably the most common calculation that you could do in Excel. And it's so common that there are whole bunch of different ways to do it, probably about a half dozen different ways. So let's start off simple. I'm going to show you the basic manual way. I kind of think of it as the Cherry Pick method. So we want to start off by adding across Row 6.
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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Excel 2010 Essential Training
6h 21m Beginner Jun 09, 2010

Viewers: in countries Watching now:

In Excel 2010 Essential Training, Bob Flisser demonstrates the core features and tools in Excel 2010. The course introduces key Excel skills, shows how to utilize these skills with in-depth tutorials on Excel functions and spreadsheet formatting. It also covers prepping documents for printing, working with large worksheets and workbooks, collaborating with others, using Excel as a database, analyzing data, charting, and automating and customizing Excel. Exercise files are included with the course.

Topics include:
  • Copying and pasting techniques
  • Working with formulas and functions
  • Dealing with formula errors
  • Creating lookup tables
  • Naming cell ranges
  • Formatting data and worksheets
  • Finding and replacing data
  • Creating SmartArt diagrams
  • Creating charts and PivotTables
  • Recording macros
  • Sharing workbooks
Subjects:
Business Computer Skills (Windows) Spreadsheets Teacher Tools Education Student Tools
Software:
Excel
Author:
Bob Flisser

Adding numbers manually

If you completed your expense report worksheet from the movie on entering data, then you should have a worksheet that looks something like this. I want to show you how to add numbers. Now, adding numbers is probably the most common calculation that you could do in Excel. And it's so common that there are whole bunch of different ways to do it, probably about a half dozen different ways. So let's start off simple. I'm going to show you the basic manual way. I kind of think of it as the Cherry Pick method. So we want to start off by adding across Row 6.

We want to add the numbers here for San Francisco. So click on cell E6, and in E6 we want to say add this number and that number and that number. Well, we know that every formula, every function starts off with an equal sign. So type in an equal sign. As soon as you do, you're in Editing Mode, and you can see the toolbar is mostly grayed out because we're editing. So we want to click that first number here. Here click that 6100. As soon you do, you see the marching ants are around the 6100, you see =B6 is in the cell, and up here in the Formula bar, you can see =B6.

And this is ready to roll. So type a plus, click the next number, type the plus. You can see it's color coded. The first cell is blue. The second cell is green. Click the next one, you get the marching ants, and that's purple. So now our formula reads =B6+C6+D6. Those three cells and that's it. Just press Enter, and it enters the number and goes down to the next cell. Now, what you don't want to do is you don't want to type a plus at the end. And I see a lot of people new to Excel will do that.

And if that happens you get an error. There's good chance Excel is going to fix it for you. Let's just try that one more time. So over here, we want to add across the row for Los Angeles. So we'll say equals, click the first number, type the plus, click the second number, type the plus, click the third number. No more plus, we're done. Also, if you're using full-size keyboard and you have the keypad on the right side, you are probably best off using the plus on the right side than trying to use the plus that's next to the Backspace key. Because if you're using a plus next to the Backspace key, you have to remember to hold the Shift key down and it's just not as efficient.

Now, we're done with adding these numbers for LA. So instead of pressing the Enter key, just press Ctrl+Enter. All right? Hold the Ctrl key down and press Enter. So we're right there. And we can Auto Fill this. Put the mouse pointer on that Auto Fill handle down in the lower-right corner. When you get that crosshair, you can click and drag down to the bottom and that fills in all the numbers. But wait! There is more. You could do this even easier than that. I'm just going to press Ctrl+Z to undo. When you put your mouse pointer on that Auto Fill handle, instead of generally clicking-and-dragging, when you get that crosshair just double-click.

And when you double-click, it automatically fills down to the bottom of the row. Let's take a look ay what's going on. Click on that first number, that 23,000 and change, you could see this is B7, C7, D7. Click the next one, B8, and the next one. You see what Excel is doing is it's not literally copying the formula. It's adjusting it. It's adjusting based on the row. Excel could do it, because the way we're writing these cell references, these are what are called relative cell references. Relative meaning that Excel can adjust them if necessary.

And you might wonder well, if this is a relative cell reference, might there be something called an absolute cell reference, and there absolutely is. We'll look at that in a little bit. Here's something else that will make it easier for you to see what's going on. Rather than looking at each individual result and then having to look up here in the Formula bar to see the formulas that created it, wouldn't be really nice if we could see all the formulas all at the same time? Well, if you look at the upper-left corner of your keyboard, probably to the left of the number 1 and above the Tab key, there is a Tilde.

If you press Ctrl+Tilde you see that now Excel shows you all of the formulas all at the same time. So it's now very easy to eyeball how those formulas were adjusted. And to get back to normal, if you press Ctrl +Tilde again, Excel shows you all those numbers. Well, let's cherry pick going down the column for January. So click here in cell B14, type equals, first number for January, plus, second number, plus and so on, and all I have got to do is click each cell and type a plus.

And when you get to the last one, remember there is no more plus, because if you do Excel says hey, plus what? And then just Ctrl+Enter and there you go. You have your number. Now, here is our Auto Fill handle, and you could just click-and-drag to the right. Double-clicking the Auto Fill handle won't work going across the row, only down a column. And now you have those numbers filled in. Now, that's kind of a slow manual way, so I'm going to show you some faster and easier ways of doing this.

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