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Excel for Mac 2011 Essential Training
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Splitting and freezing rows and columns


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Excel for Mac 2011 Essential Training

with Curt Frye

Video: Splitting and freezing rows and columns

Excel worksheets can contain a lot of data, but what do you do if you need to use data in two different parts of the worksheet at the same time? Or, what you do if you have a data list, and you want to keep the headers on the screen, regardless of how far down or to the right you scroll? In this movie, I'll show you how to handle both of those situations by freezing rows and columns, and by splitting worksheets. First, we will talk about freezing. Freezing a row or a column means that column or row stays in place, regardless of where you scroll in the worksheet. For example, I have a column of data here, and it would be very useful, regardless of how far I scroll down, to keep these headers on the screen the entire time.
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  1. 1m 58s
    1. Welcome
      1m 16s
    2. Using the exercise files
      42s
  2. 20m 56s
    1. Exploring the Excel 2011 window
      4m 16s
    2. Introducing the Ribbon for Mac
      4m 44s
    3. Customizing the Ribbon
      4m 20s
    4. Setting program preferences
      3m 20s
    5. Getting help in Excel
      4m 16s
  3. 20m 4s
    1. Opening, creating, and saving workbooks
      5m 23s
    2. Setting workbook properties
      4m 14s
    3. Creating and modifying workbook templates
      4m 18s
    4. Managing workbooks across multiple versions of Excel
      6m 9s
  4. 1h 2m
    1. Selecting cells and groups of cells
      4m 58s
    2. Copying and pasting cell data
      2m 39s
    3. Entering data using AutoFill and other techniques
      4m 32s
    4. Inserting symbols and special characters
      5m 3s
    5. Creating an Excel table
      4m 43s
    6. Locating and changing data using Find and Replace
      4m 57s
    7. Restricting input using validation rules
      4m 42s
    8. Using lists to limit data entered into a cell
      2m 32s
    9. Sorting worksheet data
      3m 2s
    10. Creating a custom sort order
      3m 54s
    11. Filtering worksheet data
      4m 6s
    12. Inserting, moving, and deleting cells and cell ranges
      3m 50s
    13. Splitting and freezing rows and columns
      3m 51s
    14. Managing worksheets
      5m 28s
    15. Creating, editing, and deleting headers and footers
      4m 41s
  5. 1h 17m
    1. Introducing Excel formulas and functions
      3m 17s
    2. Adding a formula to a cell
      4m 0s
    3. Introducing arithmetic operators
      4m 13s
    4. Using absolute and relative cell references
      6m 29s
    5. Controlling how Excel copies and pastes formulas
      6m 5s
    6. Referring to Excel table data in formulas
      2m 3s
    7. Creating an AutoSum formula
      3m 22s
    8. Summarizing data on the status bar
      2m 22s
    9. Joining text in cells with concatenation
      3m 59s
    10. Summarizing data using an IF function
      6m 21s
    11. Summarizing data using SUMIF and other conditional functions
      5m 41s
    12. Creating formulas to count cells
      2m 37s
    13. Rounding cell values up and down
      4m 55s
    14. Finding data using VLOOKUP and HLOOKUP
      6m 33s
    15. Auditing formulas by identifying precedents and dependents
      3m 25s
    16. Managing Excel formula error indicators
      4m 42s
    17. Managing scenarios
      4m 59s
    18. Performing Goal Seek analysis
      2m 31s
  6. 45m 48s
    1. Applying fonts, background colors, and borders
      6m 7s
    2. Applying number and date formats to cells
      7m 1s
    3. Managing text alignment
      3m 56s
    4. Copying cell formats
      4m 2s
    5. Managing cell styles
      3m 16s
    6. Managing Office themes
      3m 31s
    7. Creating rule-based conditional formats
      3m 54s
    8. Defining Top 10 conditional formats
      4m 19s
    9. Defining data bar, color scale, and icon set conditional formats
      6m 6s
    10. Editing, ordering, and deleting conditional formats
      3m 36s
  7. 36m 55s
    1. Creating bar and column charts
      5m 26s
    2. Creating pie charts
      2m 32s
    3. Creating line charts
      4m 34s
    4. Creating XY (scatter) charts
      1m 49s
    5. Creating stock charts
      4m 11s
    6. Changing chart types and layouts
      2m 22s
    7. Changing the appearance of a chart
      4m 25s
    8. Managing chart axes and numbering
      2m 51s
    9. Adding trendlines to charts
      4m 14s
    10. Creating sparkline charts
      4m 31s
  8. 18m 39s
    1. Importing data from comma separated value (CSV) or text files
      4m 20s
    2. Connecting to an external data source
      2m 22s
    3. Using hyperlinks
      6m 1s
    4. Including an Excel workbook in another Office document
      3m 5s
    5. Linking to an Excel chart from another Office program
      2m 51s
  9. 26m 21s
    1. Creating and formatting shapes
      3m 10s
    2. Adding and adjusting images
      5m 38s
    3. Cropping, compressing, and removing image backgrounds
      4m 46s
    4. Creating SmartArt graphics
      5m 7s
    5. Creating WordArt
      2m 34s
    6. Aligning and layering objects
      5m 6s
  10. 29m 51s
    1. Introducing PivotTable reports
      3m 47s
    2. Creating a PivotTable report
      4m 37s
    3. Pivoting a PivotTable report
      3m 18s
    4. Managing subtotals and grand totals
      3m 23s
    5. Summarizing more than one data field
      1m 34s
    6. Changing the data field summary operation
      2m 40s
    7. Changing the data field number format
      2m 27s
    8. Filtering a PivotTable report
      2m 46s
    9. Applying a PivotTable style
      2m 20s
    10. Creating and editing styles
      2m 59s
  11. 26m 47s
    1. Checking spelling
      3m 32s
    2. Setting AutoCorrect and automatic Replace options
      3m 59s
    3. Managing workbook comments
      3m 40s
    4. Tracking and reviewing changes
      5m 12s
    5. Printing a worksheet or workbook
      3m 44s
    6. Setting and removing print areas
      2m 31s
    7. Exporting to other formats
      1m 33s
    8. Protecting a workbook
      2m 36s
  12. 23m 52s
    1. Running an existing macro
      4m 56s
    2. Recording a macro
      3m 56s
    3. Recording a macro using relative references
      6m 15s
    4. Renaming, viewing, and deleting macros
      2m 58s
    5. Adding comments to a macro
      2m 43s
    6. Turning off screen updating in a macro
      3m 4s
  13. 1m 1s
    1. Additional resources
      1m 1s

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Excel for Mac 2011 Essential Training
6h 32m Beginner Oct 26, 2010

Viewers: in countries Watching now:

In Excel for Mac 2011 Essential Training, author Curt Frye gives a comprehensive overview of Excel, the full-featured spreadsheet software from Microsoft. The course covers key skills such as manipulating workbook and cell data, using functions, automating actions, printing worksheets, and collaborating with others. Exercise files accompany the course.

Topics include:
  • Customizing the Ribbon
  • Formatting worksheets, cells, and cell data
  • Sorting and filtering data
  • Working with formulas
  • Detecting formula errors
  • Creating charts
  • Importing data
  • Inserting objects and graphics
  • Using PivotTables
  • Recording macros
  • Sharing workbooks
Subjects:
Business Spreadsheets
Software:
Excel Excel for Mac Office for Mac
Author:
Curt Frye

Splitting and freezing rows and columns

Excel worksheets can contain a lot of data, but what do you do if you need to use data in two different parts of the worksheet at the same time? Or, what you do if you have a data list, and you want to keep the headers on the screen, regardless of how far down or to the right you scroll? In this movie, I'll show you how to handle both of those situations by freezing rows and columns, and by splitting worksheets. First, we will talk about freezing. Freezing a row or a column means that column or row stays in place, regardless of where you scroll in the worksheet. For example, I have a column of data here, and it would be very useful, regardless of how far I scroll down, to keep these headers on the screen the entire time.

If you want to do that, go to the Layout tab of the Ribbon, and then in the Window group, click the Freeze button, and then you can select Freeze Top Row. When you do, Excel draws a gray line, indicating that the top row has been frozen, and now when you scroll down, instead of having row number one scroll off the screen, you will see that it remains in place and the rest of the data on the worksheet scrolls. You move down through the rest of the rows. If you scroll back up, it's still there. When you're ready to unfreeze the row, you can go back up to the Freeze button and click Unfreeze, and now the worksheet will scroll normally.

If you want to freeze the first column, you can do that. Just go back to the Freeze button and click Freeze First Column. Now when you scroll to the right, that column stays in place. So unfreeze, click the freeze button, and click Unfreeze. Now let's suppose that you want to freeze a specific area of the worksheet. For example, let's say that you wanted to freeze both the top row and the leftmost column. You can do that, and the way to do so is to click the cell to the right and below where you want to freeze. In another words by clicking cell B2, if I were to freeze the worksheet right now, we'd freeze the top row and the leftmost column, the row above the selected cell, and the column to the left of the selected cell.

Go back over to the freeze button and click Freeze Panes. Now you see we have the gray line, indicating the top row is frozen, and the gray line here - it's a little less visible, but it is there - indicating the leftmost column is frozen. And just to prove that, we will scroll to the right and scroll down. Go back to the left. When you are ready to undo the freeze, click the Freeze button, and click Unfreeze. And now let's say that you have a huge worksheet, and you have data in two separate pieces of it that you want to work with. Unfortunately, those two pieces aren't on the screen at the same time, so instead of scrolling back and forth, you can split the worksheet into two scrollable areas and work with it that way.

To do that, you select the cell below and to the right of where you want to split the worksheet. I'll do it here, the first month of 2006. And then again on the layout tab of the Ribbon in the Window group, you can click the Split button, which is this button right here. When you do, Excel gives you two different scrollable areas. Now both of these areas contain the entire worksheet. So, for example, you will see here, I have row one and all the headers, and this split here starts with 2006 in row 14. However, I can't scroll up if I'm in the bottom pane, all the way up to row number one if I want to, and in the top section I can scroll down.

When you're ready to remove the split from the worksheet, go back up to the Window group on the Layout tab, click the button, and the split will go away. For example, if you were to click cell C14, and then click the split button, you would split the worksheet into four areas. So, for example, you can scroll through here using this scroll bar, scroll through here using this scroll bar, and so on. Again, when you're ready to remove the split, just click the split button, and worksheet returns to normal. Dividing your worksheets into parts by splitting or freezing rows and columns helps you work with large data collections efficiently.

If you're getting frustrated while moving around within a large worksheet, see if one of these techniques makes things easier.

Find answers to the most frequently asked questions about Excel for Mac 2011 Essential Training.


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