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Printing a PivotTable report

From: Excel 2008 for Mac: Pivot Tables for Data Analysis

Video: Printing a PivotTable report

Printing a Pivot Table is just like printing any other worksheet. You can print the entire worksheet, print just the Pivot Table, or divide the Pivot Table's data into several worksheets and print them separately. The most straightforward way to print a Pivot Table is to print the worksheet that contains the Pivot Table. To do that, display the worksheet. Click File>print, and use the commands in the print dialog box to print your worksheet. If you want to print the Pivot Table by itself without anything else that might be present on the worksheet, you can select the entire Pivot Table by going to the PivotTable toolbar, pointing to Select>Entire Table, and now on the File menu click Print Area>Set Print Area.

Printing a PivotTable report

Printing a Pivot Table is just like printing any other worksheet. You can print the entire worksheet, print just the Pivot Table, or divide the Pivot Table's data into several worksheets and print them separately. The most straightforward way to print a Pivot Table is to print the worksheet that contains the Pivot Table. To do that, display the worksheet. Click File>print, and use the commands in the print dialog box to print your worksheet. If you want to print the Pivot Table by itself without anything else that might be present on the worksheet, you can select the entire Pivot Table by going to the PivotTable toolbar, pointing to Select>Entire Table, and now on the File menu click Print Area>Set Print Area.

And you have just defined the Pivot Table itself as the print area, so whenever you print, Excel will only print the Pivot Table in those areas that you have defined. If you change your Pivot Table's organization, which will change its shape on the worksheet, then you should update the print area to reflect its new layout. Finally, you can create a separate worksheet for each value found in the field represented in the page field area. To do that, you place a field in the page field area, and for this I will drop in Region. Now to create a separate worksheet for each of the regions, you can go to PivotTable>Show Report Filter Pages.

Verify that Region is selected, and click OK, and Excel creates a new worksheet for each of the regions. Now if you Shift+Click these worksheets, go to File and print, you can print the active sheets. Printing a Pivot Table seems like a straightforward operation and it usually is. That said, you do have a number of options when it comes to printing your Pivot Table. Experiment with the different ways you can control how your Pivot Tables print, so you can get exactly the output you want.

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Excel 2008 for Mac: Pivot Tables for Data Analysis

26 video lessons · 5292 viewers

Curt Frye
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