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Excel for Mac 2011 Essential Training

Inserting, moving, and deleting cells and cell ranges


From:

Excel for Mac 2011 Essential Training

with Curt Frye

Video: Inserting, moving, and deleting cells and cell ranges

When you look in an Excel worksheet, it appears that the cells, rows, and columns are fixed, that you can't add, move, or delete them. In fact, you can do all those things. In this movie, I'll show you some techniques that will save you a lot of time by letting you fix mistakes with one or two clicks of your mouse, instead of tedious cutting and pasting. As an example, let's take a look at the data list I have here on the left. I have Month and Customers, but I have no entry for February. So if I wanted to move the data to make room for February, I would have to select all this data, copy it, and then past it exactly one row below.
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  1. 1m 58s
    1. Welcome
      1m 16s
    2. Using the exercise files
      42s
  2. 20m 56s
    1. Exploring the Excel 2011 window
      4m 16s
    2. Introducing the Ribbon for Mac
      4m 44s
    3. Customizing the Ribbon
      4m 20s
    4. Setting program preferences
      3m 20s
    5. Getting help in Excel
      4m 16s
  3. 20m 4s
    1. Opening, creating, and saving workbooks
      5m 23s
    2. Setting workbook properties
      4m 14s
    3. Creating and modifying workbook templates
      4m 18s
    4. Managing workbooks across multiple versions of Excel
      6m 9s
  4. 1h 2m
    1. Selecting cells and groups of cells
      4m 58s
    2. Copying and pasting cell data
      2m 39s
    3. Entering data using AutoFill and other techniques
      4m 32s
    4. Inserting symbols and special characters
      5m 3s
    5. Creating an Excel table
      4m 43s
    6. Locating and changing data using Find and Replace
      4m 57s
    7. Restricting input using validation rules
      4m 42s
    8. Using lists to limit data entered into a cell
      2m 32s
    9. Sorting worksheet data
      3m 2s
    10. Creating a custom sort order
      3m 54s
    11. Filtering worksheet data
      4m 6s
    12. Inserting, moving, and deleting cells and cell ranges
      3m 50s
    13. Splitting and freezing rows and columns
      3m 51s
    14. Managing worksheets
      5m 28s
    15. Creating, editing, and deleting headers and footers
      4m 41s
  5. 1h 17m
    1. Introducing Excel formulas and functions
      3m 17s
    2. Adding a formula to a cell
      4m 0s
    3. Introducing arithmetic operators
      4m 13s
    4. Using absolute and relative cell references
      6m 29s
    5. Controlling how Excel copies and pastes formulas
      6m 5s
    6. Referring to Excel table data in formulas
      2m 3s
    7. Creating an AutoSum formula
      3m 22s
    8. Summarizing data on the status bar
      2m 22s
    9. Joining text in cells with concatenation
      3m 59s
    10. Summarizing data using an IF function
      6m 21s
    11. Summarizing data using SUMIF and other conditional functions
      5m 41s
    12. Creating formulas to count cells
      2m 37s
    13. Rounding cell values up and down
      4m 55s
    14. Finding data using VLOOKUP and HLOOKUP
      6m 33s
    15. Auditing formulas by identifying precedents and dependents
      3m 25s
    16. Managing Excel formula error indicators
      4m 42s
    17. Managing scenarios
      4m 59s
    18. Performing Goal Seek analysis
      2m 31s
  6. 45m 48s
    1. Applying fonts, background colors, and borders
      6m 7s
    2. Applying number and date formats to cells
      7m 1s
    3. Managing text alignment
      3m 56s
    4. Copying cell formats
      4m 2s
    5. Managing cell styles
      3m 16s
    6. Managing Office themes
      3m 31s
    7. Creating rule-based conditional formats
      3m 54s
    8. Defining Top 10 conditional formats
      4m 19s
    9. Defining data bar, color scale, and icon set conditional formats
      6m 6s
    10. Editing, ordering, and deleting conditional formats
      3m 36s
  7. 36m 55s
    1. Creating bar and column charts
      5m 26s
    2. Creating pie charts
      2m 32s
    3. Creating line charts
      4m 34s
    4. Creating XY (scatter) charts
      1m 49s
    5. Creating stock charts
      4m 11s
    6. Changing chart types and layouts
      2m 22s
    7. Changing the appearance of a chart
      4m 25s
    8. Managing chart axes and numbering
      2m 51s
    9. Adding trendlines to charts
      4m 14s
    10. Creating sparkline charts
      4m 31s
  8. 18m 39s
    1. Importing data from comma separated value (CSV) or text files
      4m 20s
    2. Connecting to an external data source
      2m 22s
    3. Using hyperlinks
      6m 1s
    4. Including an Excel workbook in another Office document
      3m 5s
    5. Linking to an Excel chart from another Office program
      2m 51s
  9. 26m 21s
    1. Creating and formatting shapes
      3m 10s
    2. Adding and adjusting images
      5m 38s
    3. Cropping, compressing, and removing image backgrounds
      4m 46s
    4. Creating SmartArt graphics
      5m 7s
    5. Creating WordArt
      2m 34s
    6. Aligning and layering objects
      5m 6s
  10. 29m 51s
    1. Introducing PivotTable reports
      3m 47s
    2. Creating a PivotTable report
      4m 37s
    3. Pivoting a PivotTable report
      3m 18s
    4. Managing subtotals and grand totals
      3m 23s
    5. Summarizing more than one data field
      1m 34s
    6. Changing the data field summary operation
      2m 40s
    7. Changing the data field number format
      2m 27s
    8. Filtering a PivotTable report
      2m 46s
    9. Applying a PivotTable style
      2m 20s
    10. Creating and editing styles
      2m 59s
  11. 26m 47s
    1. Checking spelling
      3m 32s
    2. Setting AutoCorrect and automatic Replace options
      3m 59s
    3. Managing workbook comments
      3m 40s
    4. Tracking and reviewing changes
      5m 12s
    5. Printing a worksheet or workbook
      3m 44s
    6. Setting and removing print areas
      2m 31s
    7. Exporting to other formats
      1m 33s
    8. Protecting a workbook
      2m 36s
  12. 23m 52s
    1. Running an existing macro
      4m 56s
    2. Recording a macro
      3m 56s
    3. Recording a macro using relative references
      6m 15s
    4. Renaming, viewing, and deleting macros
      2m 58s
    5. Adding comments to a macro
      2m 43s
    6. Turning off screen updating in a macro
      3m 4s
  13. 1m 1s
    1. Additional resources
      1m 1s

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Excel for Mac 2011 Essential Training
6h 32m Beginner Oct 26, 2010

Viewers: in countries Watching now:

In Excel for Mac 2011 Essential Training, author Curt Frye gives a comprehensive overview of Excel, the full-featured spreadsheet software from Microsoft. The course covers key skills such as manipulating workbook and cell data, using functions, automating actions, printing worksheets, and collaborating with others. Exercise files accompany the course.

Topics include:
  • Customizing the Ribbon
  • Formatting worksheets, cells, and cell data
  • Sorting and filtering data
  • Working with formulas
  • Detecting formula errors
  • Creating charts
  • Importing data
  • Inserting objects and graphics
  • Using PivotTables
  • Recording macros
  • Sharing workbooks
Subjects:
Business Spreadsheets
Software:
Excel Excel for Mac Office for Mac
Author:
Curt Frye

Inserting, moving, and deleting cells and cell ranges

When you look in an Excel worksheet, it appears that the cells, rows, and columns are fixed, that you can't add, move, or delete them. In fact, you can do all those things. In this movie, I'll show you some techniques that will save you a lot of time by letting you fix mistakes with one or two clicks of your mouse, instead of tedious cutting and pasting. As an example, let's take a look at the data list I have here on the left. I have Month and Customers, but I have no entry for February. So if I wanted to move the data to make room for February, I would have to select all this data, copy it, and then past it exactly one row below.

But there is an easier way. What I need to do is insert cells in the space where there are B4 and C4 right now. In other words, I want February to go over March is, but I don't want to delete the March data. So what I do is I select these cells and then, on the Home tab of the Ribbon, in the cells group, click the Insert button's down arrow and click Insert Cells. When I do, the Insert dialog appears. I want everything else to move down; in another words I want March, April, May, and so on - all those months, and all of their associated values - to move down one row. Shift cells down is the currently selected option. That's what I want.

When I click Ok, Excel inserts cells where March was before, and also 1849, and it gives me a place to enter in the data for February. So I will type in February, and let's say we had 2,000 customers that month. If you want to insert a row into a worksheet, you can use a similar technique. In this case, let's say that for some reason I want to insert a row between the Month and Customers headers and January. To do that, I would Ctrl+Click the row three header. Notice that my mouse pointer changes to a right-pointing black arrow when I'm over the row header.

Hold down Ctrl+Left-click, and then I can click Insert. When I do, Excel adds row. If I want to get rid of a row, I can Ctrl+Click its header and click Delete. Now let's say that I want to add a column. I can do that the same way. When you add a column in Excel, Excel adds it to the left of the column header you selected. So I will select the header for column C. My mouse pointer changes to a downward- pointing black arrow. Ctrl+Click and then click Insert. Now I could add data such as Visitors, and if I wanted to, I could type in values for each of those months.

But now let's say that I want to get rid of the column. Well, you do the same thing you did for a row. You Ctrl+Click the column header, and click Delete. Now let's say that you have some data in a worksheet, and it's exactly right, except it's in the wrong place. So let's say that, for example, in January, we had 1,400 visitors - not Customers - but instead, visitors say to the web site. If I wanted to move this data from these two cells to these two cells here, F3 and G3, I could cut and paste, but an easier way to do it is to select those two cells and then move my mouse pointer over the edge of the cells until it turns into grabbing hand.

Then using the left mouse button, I can click and drag those cells to my target of F3 and G3, release it, and the cells have been moved. So, that's how you move cells; what do you do if you want to delete cells? Well, it's the opposite of inserting cells. What you do is you select the cells want to delete, in this case my duplicate December values, and then on the Home tab of the Ribbon, in the cells group, click Delete > Delete Cells, and then because you're deleting them, and there's no data around them, it doesn't really matter what you do, but in this case, I'll just allow the cells to Shift to the left.

Click OK and the cells have been deleted. Inserting, deleting, and moving worksheet cells, rows, and columns helps you reconfigure your worksheets quickly. Cutting and pasting works too, but the techniques I shown you just might save you some time.

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