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In Excel for Mac 2011 Essential Training, author Curt Frye gives a comprehensive overview of Excel, the full-featured spreadsheet software from Microsoft. The course covers key skills such as manipulating workbook and cell data, using functions, automating actions, printing worksheets, and collaborating with others. Exercise files accompany the course.
If you need to collaborate with anyone who doesn't have Microsoft Excel, you can probably save your data in a format they can read. In this movie, I'll show you how to save your workbook in those other formats. To save your workbook in another format to export it to those formats, you can open the Save As dialog box by pressing Command+Shift+S, and then you can assign any name you like, but in this case we're worried about the format. To change the format in which you save a document, you click the Format down arrow, and then you see you have a list of common formats.
Those include the older Excel formats, Excel template, Comma Separated Values, or you can save as a web page or a PDF. The bottom part of the list contains specialty formats, and you won't usually use any of these, and they're fairly uncommon. So, basically someone will have to tell you to save a file using one of these formats. If they do, then all you have to do is check out the file type in this list, and you'll be able to save it in that format. In this case, I'm going to save the file as an older Excel workbook using the .xls format, which was good for Excel 97 through 2004, or 97 through 2003 on the PC.
I'll click that, and now that I'm ready to save the file, I will click Save, and when I do, there were no problems, Excel saved the file in the .xls format. When you work with another user who doesn't have Excel, ask them which formats their program can read. In many cases, you'll be able to find a mutually compatible format.
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