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Exploring the Excel 2011 window

From: Excel for Mac 2011 Essential Training

Video: Exploring the Excel 2011 window

When you first start Excel 2011, the program can be pretty intimidating. In this movie, what I'll do is show you how to run Microsoft Excel 2011 and then walk you through the basics of the program window, showing you how to move things around and so on, and I'll also introduce the user interface elements. So, the first thing is how do you run Excel 2011? If when you first installed Office 2011 Excel ended up on your launch pad, then you can just click the Excel icon, and the program will run. If you don't see it there, then here is how you run the program.

Exploring the Excel 2011 window

When you first start Excel 2011, the program can be pretty intimidating. In this movie, what I'll do is show you how to run Microsoft Excel 2011 and then walk you through the basics of the program window, showing you how to move things around and so on, and I'll also introduce the user interface elements. So, the first thing is how do you run Excel 2011? If when you first installed Office 2011 Excel ended up on your launch pad, then you can just click the Excel icon, and the program will run. If you don't see it there, then here is how you run the program.

You go to your hard disk and then go to Applications, and within the Applications list, you go to Microsoft Office 2011, and from there, double-click Microsoft Excel, and the program runs. When the program appears, you'll see the Excel Workbook Gallery. The gallery contains tools that you can use to create a new blank workbook, or you can also create workbooks based on templates. So, for example, if you are a consultant and you need to put together your time for your boss, then you can use the Consultant Time Tracker template.

If you're putting together a list of your customers for their names, addresses, phone numbers, and so on, then you can use the Customer List template. I'll get into using templates in a later movie, but for now, let's just create a blank workbook. To do that, you make sure that Excel Workbook is highlighted, and you see it here outlined in orange, and then press Return. When you do, Excel creates a blank workbook. Like any other program in the Mac operating system, there are a number of window controls that you can use. For example, here, in the top-left corner, you'll see that you have the red, orange, and green buttons.

The red button is the close button; if you click it, Excel will close the current file without closing the program. You also have the minimize button; if you click that, Excel sends the file down to the launch pad. To bring it back, click the icon, and that reappears. If you resize your window, which you can do by dragging this control here at the bottom right-hand corner and just dragging until the window is the size that you want, if you do that and you want to return the window to the full screen, just click the green button here, and it restores it to its original fullscreen size.

Some other user interface elements that you'll encounter quite a bit: The first is the menu bar here at the top of the program window. If you click Excel, you have Hide Excel, which sends it down to the launch pad and also Quit, if you want to end the program entirely. And there are other elements, so, for example, working with files, editing what is already in your workbook for copying, pasting, finding things, and so on. We'll get into all of that in a moment. The next user interface item that you'll use are the buttons on the toolbar, and those are here in this line.

So, for example, if you want to create a new workbook, you can click the New Workbook button. If you want to open another workbook, you can click the Open button, or if you want to save your work, you can click Save this workbook, and so on for printing and other items that I'll get into later. The third user interface element, the Ribbon, which is where the Home, Layout, Tables, and other tabs appear, is new in Excel 2011. If you haven't used it before, it's a new user interface organization principle that Microsoft uses to put the commands within functional groups.

So, for example, if you want to create a chart, you can click the Charts Ribbon and see all of the elements that are available for creating and manipulating charts. The workbook window itself has what are called horizontal and vertical scrollbars. So let's say, for example, that you have some data below row 26, which is the last row currently shown on the screen. To reach that data, you can go over here to the scrollbar and either drag this bar to move down, or you can use the scroll up and scroll down buttons to move within the window.

This is the scroll down button, and this upward-pointing triangle is the scroll up button. Similarly, you can use the horizontal scroll buttons to scroll right and to scroll left, or you can drag the bar. The Excel program window provides a flexible environment for you to manage your workbooks. In particular, the ability to resize the program window or hide it without closing Excel gives you a great deal of freedom to determine how you can make Excel work for you.

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This video is part of

Image for Excel for Mac 2011 Essential Training
Excel for Mac 2011 Essential Training

100 video lessons · 33297 viewers

Curt Frye
Author

 
Expand all | Collapse all
  1. 1m 58s
    1. Welcome
      1m 16s
    2. Using the exercise files
      42s
  2. 20m 56s
    1. Exploring the Excel 2011 window
      4m 16s
    2. Introducing the Ribbon for Mac
      4m 44s
    3. Customizing the Ribbon
      4m 20s
    4. Setting program preferences
      3m 20s
    5. Getting help in Excel
      4m 16s
  3. 20m 4s
    1. Opening, creating, and saving workbooks
      5m 23s
    2. Setting workbook properties
      4m 14s
    3. Creating and modifying workbook templates
      4m 18s
    4. Managing workbooks across multiple versions of Excel
      6m 9s
  4. 1h 2m
    1. Selecting cells and groups of cells
      4m 58s
    2. Copying and pasting cell data
      2m 39s
    3. Entering data using AutoFill and other techniques
      4m 32s
    4. Inserting symbols and special characters
      5m 3s
    5. Creating an Excel table
      4m 43s
    6. Locating and changing data using Find and Replace
      4m 57s
    7. Restricting input using validation rules
      4m 42s
    8. Using lists to limit data entered into a cell
      2m 32s
    9. Sorting worksheet data
      3m 2s
    10. Creating a custom sort order
      3m 54s
    11. Filtering worksheet data
      4m 6s
    12. Inserting, moving, and deleting cells and cell ranges
      3m 50s
    13. Splitting and freezing rows and columns
      3m 51s
    14. Managing worksheets
      5m 28s
    15. Creating, editing, and deleting headers and footers
      4m 41s
  5. 1h 17m
    1. Introducing Excel formulas and functions
      3m 17s
    2. Adding a formula to a cell
      4m 0s
    3. Introducing arithmetic operators
      4m 13s
    4. Using absolute and relative cell references
      6m 29s
    5. Controlling how Excel copies and pastes formulas
      6m 5s
    6. Referring to Excel table data in formulas
      2m 3s
    7. Creating an AutoSum formula
      3m 22s
    8. Summarizing data on the status bar
      2m 22s
    9. Joining text in cells with concatenation
      3m 59s
    10. Summarizing data using an IF function
      6m 21s
    11. Summarizing data using SUMIF and other conditional functions
      5m 41s
    12. Creating formulas to count cells
      2m 37s
    13. Rounding cell values up and down
      4m 55s
    14. Finding data using VLOOKUP and HLOOKUP
      6m 33s
    15. Auditing formulas by identifying precedents and dependents
      3m 25s
    16. Managing Excel formula error indicators
      4m 42s
    17. Managing scenarios
      4m 59s
    18. Performing Goal Seek analysis
      2m 31s
  6. 45m 48s
    1. Applying fonts, background colors, and borders
      6m 7s
    2. Applying number and date formats to cells
      7m 1s
    3. Managing text alignment
      3m 56s
    4. Copying cell formats
      4m 2s
    5. Managing cell styles
      3m 16s
    6. Managing Office themes
      3m 31s
    7. Creating rule-based conditional formats
      3m 54s
    8. Defining Top 10 conditional formats
      4m 19s
    9. Defining data bar, color scale, and icon set conditional formats
      6m 6s
    10. Editing, ordering, and deleting conditional formats
      3m 36s
  7. 36m 55s
    1. Creating bar and column charts
      5m 26s
    2. Creating pie charts
      2m 32s
    3. Creating line charts
      4m 34s
    4. Creating XY (scatter) charts
      1m 49s
    5. Creating stock charts
      4m 11s
    6. Changing chart types and layouts
      2m 22s
    7. Changing the appearance of a chart
      4m 25s
    8. Managing chart axes and numbering
      2m 51s
    9. Adding trendlines to charts
      4m 14s
    10. Creating sparkline charts
      4m 31s
  8. 18m 39s
    1. Importing data from comma separated value (CSV) or text files
      4m 20s
    2. Connecting to an external data source
      2m 22s
    3. Using hyperlinks
      6m 1s
    4. Including an Excel workbook in another Office document
      3m 5s
    5. Linking to an Excel chart from another Office program
      2m 51s
  9. 26m 21s
    1. Creating and formatting shapes
      3m 10s
    2. Adding and adjusting images
      5m 38s
    3. Cropping, compressing, and removing image backgrounds
      4m 46s
    4. Creating SmartArt graphics
      5m 7s
    5. Creating WordArt
      2m 34s
    6. Aligning and layering objects
      5m 6s
  10. 29m 51s
    1. Introducing PivotTable reports
      3m 47s
    2. Creating a PivotTable report
      4m 37s
    3. Pivoting a PivotTable report
      3m 18s
    4. Managing subtotals and grand totals
      3m 23s
    5. Summarizing more than one data field
      1m 34s
    6. Changing the data field summary operation
      2m 40s
    7. Changing the data field number format
      2m 27s
    8. Filtering a PivotTable report
      2m 46s
    9. Applying a PivotTable style
      2m 20s
    10. Creating and editing styles
      2m 59s
  11. 26m 47s
    1. Checking spelling
      3m 32s
    2. Setting AutoCorrect and automatic Replace options
      3m 59s
    3. Managing workbook comments
      3m 40s
    4. Tracking and reviewing changes
      5m 12s
    5. Printing a worksheet or workbook
      3m 44s
    6. Setting and removing print areas
      2m 31s
    7. Exporting to other formats
      1m 33s
    8. Protecting a workbook
      2m 36s
  12. 23m 52s
    1. Running an existing macro
      4m 56s
    2. Recording a macro
      3m 56s
    3. Recording a macro using relative references
      6m 15s
    4. Renaming, viewing, and deleting macros
      2m 58s
    5. Adding comments to a macro
      2m 43s
    6. Turning off screen updating in a macro
      3m 4s
  13. 1m 1s
    1. Additional resources
      1m 1s

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