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Excel for Mac 2011 Essential Training
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Copying cell formats


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Excel for Mac 2011 Essential Training

with Curt Frye

Video: Copying cell formats

Cutting and pasting data among the cells is easy. You just click a cell, copy it, and then paste its contents - formatting and all - into another cell. In this movie, I'll show you a few different ways to copy formatting from one cell to another. The most straightforward, and frankly easiest way to copy formatting from one cell to another is to use the Format Painter. The Format Painter is activated by clicking the Format Painter button, which looks like a paintbrush here on the toolbar. If you click a cell that contains the formatting you want to copy and then click the Format Painter button and then click the cell to which you want to copy that formatting.
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  1. 1m 58s
    1. Welcome
      1m 16s
    2. Using the exercise files
      42s
  2. 20m 56s
    1. Exploring the Excel 2011 window
      4m 16s
    2. Introducing the Ribbon for Mac
      4m 44s
    3. Customizing the Ribbon
      4m 20s
    4. Setting program preferences
      3m 20s
    5. Getting help in Excel
      4m 16s
  3. 20m 4s
    1. Opening, creating, and saving workbooks
      5m 23s
    2. Setting workbook properties
      4m 14s
    3. Creating and modifying workbook templates
      4m 18s
    4. Managing workbooks across multiple versions of Excel
      6m 9s
  4. 1h 2m
    1. Selecting cells and groups of cells
      4m 58s
    2. Copying and pasting cell data
      2m 39s
    3. Entering data using AutoFill and other techniques
      4m 32s
    4. Inserting symbols and special characters
      5m 3s
    5. Creating an Excel table
      4m 43s
    6. Locating and changing data using Find and Replace
      4m 57s
    7. Restricting input using validation rules
      4m 42s
    8. Using lists to limit data entered into a cell
      2m 32s
    9. Sorting worksheet data
      3m 2s
    10. Creating a custom sort order
      3m 54s
    11. Filtering worksheet data
      4m 6s
    12. Inserting, moving, and deleting cells and cell ranges
      3m 50s
    13. Splitting and freezing rows and columns
      3m 51s
    14. Managing worksheets
      5m 28s
    15. Creating, editing, and deleting headers and footers
      4m 41s
  5. 1h 17m
    1. Introducing Excel formulas and functions
      3m 17s
    2. Adding a formula to a cell
      4m 0s
    3. Introducing arithmetic operators
      4m 13s
    4. Using absolute and relative cell references
      6m 29s
    5. Controlling how Excel copies and pastes formulas
      6m 5s
    6. Referring to Excel table data in formulas
      2m 3s
    7. Creating an AutoSum formula
      3m 22s
    8. Summarizing data on the status bar
      2m 22s
    9. Joining text in cells with concatenation
      3m 59s
    10. Summarizing data using an IF function
      6m 21s
    11. Summarizing data using SUMIF and other conditional functions
      5m 41s
    12. Creating formulas to count cells
      2m 37s
    13. Rounding cell values up and down
      4m 55s
    14. Finding data using VLOOKUP and HLOOKUP
      6m 33s
    15. Auditing formulas by identifying precedents and dependents
      3m 25s
    16. Managing Excel formula error indicators
      4m 42s
    17. Managing scenarios
      4m 59s
    18. Performing Goal Seek analysis
      2m 31s
  6. 45m 48s
    1. Applying fonts, background colors, and borders
      6m 7s
    2. Applying number and date formats to cells
      7m 1s
    3. Managing text alignment
      3m 56s
    4. Copying cell formats
      4m 2s
    5. Managing cell styles
      3m 16s
    6. Managing Office themes
      3m 31s
    7. Creating rule-based conditional formats
      3m 54s
    8. Defining Top 10 conditional formats
      4m 19s
    9. Defining data bar, color scale, and icon set conditional formats
      6m 6s
    10. Editing, ordering, and deleting conditional formats
      3m 36s
  7. 36m 55s
    1. Creating bar and column charts
      5m 26s
    2. Creating pie charts
      2m 32s
    3. Creating line charts
      4m 34s
    4. Creating XY (scatter) charts
      1m 49s
    5. Creating stock charts
      4m 11s
    6. Changing chart types and layouts
      2m 22s
    7. Changing the appearance of a chart
      4m 25s
    8. Managing chart axes and numbering
      2m 51s
    9. Adding trendlines to charts
      4m 14s
    10. Creating sparkline charts
      4m 31s
  8. 18m 39s
    1. Importing data from comma separated value (CSV) or text files
      4m 20s
    2. Connecting to an external data source
      2m 22s
    3. Using hyperlinks
      6m 1s
    4. Including an Excel workbook in another Office document
      3m 5s
    5. Linking to an Excel chart from another Office program
      2m 51s
  9. 26m 21s
    1. Creating and formatting shapes
      3m 10s
    2. Adding and adjusting images
      5m 38s
    3. Cropping, compressing, and removing image backgrounds
      4m 46s
    4. Creating SmartArt graphics
      5m 7s
    5. Creating WordArt
      2m 34s
    6. Aligning and layering objects
      5m 6s
  10. 29m 51s
    1. Introducing PivotTable reports
      3m 47s
    2. Creating a PivotTable report
      4m 37s
    3. Pivoting a PivotTable report
      3m 18s
    4. Managing subtotals and grand totals
      3m 23s
    5. Summarizing more than one data field
      1m 34s
    6. Changing the data field summary operation
      2m 40s
    7. Changing the data field number format
      2m 27s
    8. Filtering a PivotTable report
      2m 46s
    9. Applying a PivotTable style
      2m 20s
    10. Creating and editing styles
      2m 59s
  11. 26m 47s
    1. Checking spelling
      3m 32s
    2. Setting AutoCorrect and automatic Replace options
      3m 59s
    3. Managing workbook comments
      3m 40s
    4. Tracking and reviewing changes
      5m 12s
    5. Printing a worksheet or workbook
      3m 44s
    6. Setting and removing print areas
      2m 31s
    7. Exporting to other formats
      1m 33s
    8. Protecting a workbook
      2m 36s
  12. 23m 52s
    1. Running an existing macro
      4m 56s
    2. Recording a macro
      3m 56s
    3. Recording a macro using relative references
      6m 15s
    4. Renaming, viewing, and deleting macros
      2m 58s
    5. Adding comments to a macro
      2m 43s
    6. Turning off screen updating in a macro
      3m 4s
  13. 1m 1s
    1. Additional resources
      1m 1s

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Excel for Mac 2011 Essential Training
6h 32m Beginner Oct 26, 2010

Viewers: in countries Watching now:

In Excel for Mac 2011 Essential Training, author Curt Frye gives a comprehensive overview of Excel, the full-featured spreadsheet software from Microsoft. The course covers key skills such as manipulating workbook and cell data, using functions, automating actions, printing worksheets, and collaborating with others. Exercise files accompany the course.

Topics include:
  • Customizing the Ribbon
  • Formatting worksheets, cells, and cell data
  • Sorting and filtering data
  • Working with formulas
  • Detecting formula errors
  • Creating charts
  • Importing data
  • Inserting objects and graphics
  • Using PivotTables
  • Recording macros
  • Sharing workbooks
Subjects:
Business Spreadsheets
Software:
Excel Excel for Mac Office for Mac
Author:
Curt Frye

Copying cell formats

Cutting and pasting data among the cells is easy. You just click a cell, copy it, and then paste its contents - formatting and all - into another cell. In this movie, I'll show you a few different ways to copy formatting from one cell to another. The most straightforward, and frankly easiest way to copy formatting from one cell to another is to use the Format Painter. The Format Painter is activated by clicking the Format Painter button, which looks like a paintbrush here on the toolbar. If you click a cell that contains the formatting you want to copy and then click the Format Painter button and then click the cell to which you want to copy that formatting.

So you'll notice, my mouse pointer is now in the shape of a thick white cross and a paintbrush. When I click cell E1, Excel applies the formatting that I copied from here, and it also returns my mouse pointer to its original state. Before, it had the paintbrush icon, and now, it's back to its normal white cross. So I can select cells without copying the formatting over. Now let's say that I want to copy the formatting from one cell to a few other cells, and I don't want to keep going back and forth to the Format Painter button.

To do that, I can click the cell that contains the formatting I want to copy - in this case, it's just boldfaced - and then double-click the Format Painter button. I know it's a little counterintuitive to double-click a button on the toolbar, but this is the way that it's built into Excel. So, I will double-click the Format Painter button, and now I can go down to another cell. You'll see that my mouse pointer has a thick white cross with a paintbrush. Click once, and when I move it away, Excel doesn't release it from that mode. In other words, it doesn't do it once; it'll do it until I tell it to stop.

So, I will copy the formatting here, and now, because I'm done, I will press the Escape key, and when I do and move the mouse pointer over a new cell, it changes into my regular selection pointer, and I can use it normally without copying and pasting formatting. Another way to copy a format from one cell to another is to use the fill handle. So, let's say here that I want to copy the italic formatting from the cell A3, which has January, all the way down to A14, which has December. So, to do that, I click cell A3, which has the formatting I want to apply elsewhere, hover the mouse pointer over the fill handle - that's at the bottom-right corner - and you'll notice my mouse pointer changed to a four-way black cross, and now I can drag the fill handle down.

Now, when I do, Excel extends the series: January, February, March and so on, but you'll notice that it also applies the format. If all I wanted to do was apply the format, I can click the Auto Fill Options button here and click Fill Formatting Only. When I do that, Excel would restore the original values and apply only the formatting. To give you another example, I'll do it here in column B. So, I'll press Command+I to apply italics formatting, grab the fill handle, drag it down, and when I do, you see that Excel applied the formatting, and it copied the number.

If I want the formatting without replacing the numbers that were already there, click the Auto Fill Options button, click Fill Formatting Only, and Excel restores the original data. One last bit of format copying that I'll show you is how to copy a cell with borders without borders. In other words you keep all the formatting, all the values; the only thing that you get rid of is a border. So, let's look at cell A15 here, which has Total, and it also has a border - I'll click here so you can see it more clearly - all the way around it. So, if I click that cell, press Ctrl+ C to copy it, and then click this cell, which will be my destination cell, now, on the Home tab, I can click the Paste button's down arrow which is here to the right, and I can select the Without Borders option.

When I do, Excel pastes that cell's values and formatting. It just excludes any borders that happen to be applied. Copying formatting from one cell to another means you don't have to recall every change you made, or reapply the changes if you do. If you remember just one thing from this movie, please remember the Format Painter toolbar button and how you can use it to copy formatting from one cell to another.

Find answers to the most frequently asked questions about Excel for Mac 2011 Essential Training.


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