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Excel for Mac 2011 Essential Training
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Aligning and layering objects


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Excel for Mac 2011 Essential Training

with Curt Frye
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  1. 1m 58s
    1. Welcome
      1m 16s
    2. Using the exercise files
      42s
  2. 20m 56s
    1. Exploring the Excel 2011 window
      4m 16s
    2. Introducing the Ribbon for Mac
      4m 44s
    3. Customizing the Ribbon
      4m 20s
    4. Setting program preferences
      3m 20s
    5. Getting help in Excel
      4m 16s
  3. 20m 4s
    1. Opening, creating, and saving workbooks
      5m 23s
    2. Setting workbook properties
      4m 14s
    3. Creating and modifying workbook templates
      4m 18s
    4. Managing workbooks across multiple versions of Excel
      6m 9s
  4. 1h 2m
    1. Selecting cells and groups of cells
      4m 58s
    2. Copying and pasting cell data
      2m 39s
    3. Entering data using AutoFill and other techniques
      4m 32s
    4. Inserting symbols and special characters
      5m 3s
    5. Creating an Excel table
      4m 43s
    6. Locating and changing data using Find and Replace
      4m 57s
    7. Restricting input using validation rules
      4m 42s
    8. Using lists to limit data entered into a cell
      2m 32s
    9. Sorting worksheet data
      3m 2s
    10. Creating a custom sort order
      3m 54s
    11. Filtering worksheet data
      4m 6s
    12. Inserting, moving, and deleting cells and cell ranges
      3m 50s
    13. Splitting and freezing rows and columns
      3m 51s
    14. Managing worksheets
      5m 28s
    15. Creating, editing, and deleting headers and footers
      4m 41s
  5. 1h 17m
    1. Introducing Excel formulas and functions
      3m 17s
    2. Adding a formula to a cell
      4m 0s
    3. Introducing arithmetic operators
      4m 13s
    4. Using absolute and relative cell references
      6m 29s
    5. Controlling how Excel copies and pastes formulas
      6m 5s
    6. Referring to Excel table data in formulas
      2m 3s
    7. Creating an AutoSum formula
      3m 22s
    8. Summarizing data on the status bar
      2m 22s
    9. Joining text in cells with concatenation
      3m 59s
    10. Summarizing data using an IF function
      6m 21s
    11. Summarizing data using SUMIF and other conditional functions
      5m 41s
    12. Creating formulas to count cells
      2m 37s
    13. Rounding cell values up and down
      4m 55s
    14. Finding data using VLOOKUP and HLOOKUP
      6m 33s
    15. Auditing formulas by identifying precedents and dependents
      3m 25s
    16. Managing Excel formula error indicators
      4m 42s
    17. Managing scenarios
      4m 59s
    18. Performing Goal Seek analysis
      2m 31s
  6. 45m 48s
    1. Applying fonts, background colors, and borders
      6m 7s
    2. Applying number and date formats to cells
      7m 1s
    3. Managing text alignment
      3m 56s
    4. Copying cell formats
      4m 2s
    5. Managing cell styles
      3m 16s
    6. Managing Office themes
      3m 31s
    7. Creating rule-based conditional formats
      3m 54s
    8. Defining Top 10 conditional formats
      4m 19s
    9. Defining data bar, color scale, and icon set conditional formats
      6m 6s
    10. Editing, ordering, and deleting conditional formats
      3m 36s
  7. 36m 55s
    1. Creating bar and column charts
      5m 26s
    2. Creating pie charts
      2m 32s
    3. Creating line charts
      4m 34s
    4. Creating XY (scatter) charts
      1m 49s
    5. Creating stock charts
      4m 11s
    6. Changing chart types and layouts
      2m 22s
    7. Changing the appearance of a chart
      4m 25s
    8. Managing chart axes and numbering
      2m 51s
    9. Adding trendlines to charts
      4m 14s
    10. Creating sparkline charts
      4m 31s
  8. 18m 39s
    1. Importing data from comma separated value (CSV) or text files
      4m 20s
    2. Connecting to an external data source
      2m 22s
    3. Using hyperlinks
      6m 1s
    4. Including an Excel workbook in another Office document
      3m 5s
    5. Linking to an Excel chart from another Office program
      2m 51s
  9. 26m 21s
    1. Creating and formatting shapes
      3m 10s
    2. Adding and adjusting images
      5m 38s
    3. Cropping, compressing, and removing image backgrounds
      4m 46s
    4. Creating SmartArt graphics
      5m 7s
    5. Creating WordArt
      2m 34s
    6. Aligning and layering objects
      5m 6s
  10. 29m 51s
    1. Introducing PivotTable reports
      3m 47s
    2. Creating a PivotTable report
      4m 37s
    3. Pivoting a PivotTable report
      3m 18s
    4. Managing subtotals and grand totals
      3m 23s
    5. Summarizing more than one data field
      1m 34s
    6. Changing the data field summary operation
      2m 40s
    7. Changing the data field number format
      2m 27s
    8. Filtering a PivotTable report
      2m 46s
    9. Applying a PivotTable style
      2m 20s
    10. Creating and editing styles
      2m 59s
  11. 26m 47s
    1. Checking spelling
      3m 32s
    2. Setting AutoCorrect and automatic Replace options
      3m 59s
    3. Managing workbook comments
      3m 40s
    4. Tracking and reviewing changes
      5m 12s
    5. Printing a worksheet or workbook
      3m 44s
    6. Setting and removing print areas
      2m 31s
    7. Exporting to other formats
      1m 33s
    8. Protecting a workbook
      2m 36s
  12. 23m 52s
    1. Running an existing macro
      4m 56s
    2. Recording a macro
      3m 56s
    3. Recording a macro using relative references
      6m 15s
    4. Renaming, viewing, and deleting macros
      2m 58s
    5. Adding comments to a macro
      2m 43s
    6. Turning off screen updating in a macro
      3m 4s
  13. 1m 1s
    1. Additional resources
      1m 1s

Video: Aligning and layering objects

After you add photos, clip art, and shapes to your workbook, you'll need to rearrange those objects on the page. You can arrange objects by dragging them around, but you can arrange the objects more precisely by using some built-in Excel commands to align and distribute your images. You can select multiple objects in Excel by holding down the Shift key and clicking what you want to select. So, in this case, I will select all three of these images. I click the first one then hold down the Shift key, click the second, and then the third, and you notice that I have a selection outline along all three, and I can drag those images to the center.

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Excel for Mac 2011 Essential Training
6h 32m Beginner Oct 26, 2010

Viewers: in countries Watching now:

In Excel for Mac 2011 Essential Training, author Curt Frye gives a comprehensive overview of Excel, the full-featured spreadsheet software from Microsoft. The course covers key skills such as manipulating workbook and cell data, using functions, automating actions, printing worksheets, and collaborating with others. Exercise files accompany the course.

Topics include:
  • Customizing the Ribbon
  • Formatting worksheets, cells, and cell data
  • Sorting and filtering data
  • Working with formulas
  • Detecting formula errors
  • Creating charts
  • Importing data
  • Inserting objects and graphics
  • Using PivotTables
  • Recording macros
  • Sharing workbooks
Subjects:
Business Spreadsheets
Software:
Excel Excel for Mac Office for Mac
Author:
Curt Frye

Aligning and layering objects

After you add photos, clip art, and shapes to your workbook, you'll need to rearrange those objects on the page. You can arrange objects by dragging them around, but you can arrange the objects more precisely by using some built-in Excel commands to align and distribute your images. You can select multiple objects in Excel by holding down the Shift key and clicking what you want to select. So, in this case, I will select all three of these images. I click the first one then hold down the Shift key, click the second, and then the third, and you notice that I have a selection outline along all three, and I can drag those images to the center.

Now, let's says that I want to align these images so that their vertical middles are aligned. In other words, I want the middle of this object to be in line with the middle of this subject and the middle of this object. To do that, I click the Format Picture contextual tab, after I've selected these three images, and then in the Arrange Group, I click the Align button. When I click that, I get a bunch of options, and the one that I want is Align Middle. You can see here, right next to the Align Middle option, you see a little visual illustration of what it will look like when you're done.

So, I'll click Align Middle and Excel squares these things up. I'd align them by hand earlier, but now it's exact. Now, let's say that I want to align them at the bottom. To do that, click Align again > Align Bottom, and there you have it. You can also align along the top. Now, I am going to release the selection and move the images around, and I'll just work with these two for now. Let's say that I want to align them so that their left edges are in line. Well, I do is I'll select both of them at the same time, again holding down the Shift key and clicking objects after the first.

Click the Align button and click Align Left, and when I do, Excel lines up the two images. Now, I am going to press Command+Z so that I can show how that works. So, I have two images selected, and I am aligning to the left. What Excel does is it takes the left most of the images, in this case the bottles here on top, and it aligns the second image to it. Whichever one is the farthest along in the direction that you want to align, that is the one Excel uses as its base. So if I click Align Left, they align to the left, and the two images are different sizes, so I can align to the right, and you see that the bottom one moved because the right edge was further to the right than this image's right edge.

You can also distribute items within a workbook, so I'll release my selection, and I'll put these two images very close together and this one far away. Then I'll hold down the Shift key to select these other two images. Distributing images leaves the leftmost and rightmost or top and bottom images in place, and it moves the bottom image so that there is an equal distance between the three images. In other words, there will be two gaps, and those gaps will be exactly the same size. To do that, you click the images, click Format Picture, Align and then Distribute Horizontally.

So, Excel centered up the middle image between those two. The same thing works vertically, and I will clear the selection and move these things around. But this time instead of having them in the strict vertical line, I'll move this one down a little so that the change is more visual. To align vertically, the images don't have to be right on top of each other, and to align horizontally they don't have to be right next to each other either. All you're doing is making the alignment a little bit more precise. So for here I will hold down the Shift key, click these two images, and then click Distribute Vertically and Excel moves this image.

If I clicked Distribute Horizontally, then Excel would move that image. So, now we have an equal gap left and right and top and bottom. The last thing I want to show you is how images are layered within Excel. In other words, these three images right now look like they're all in the same layer, but in fact they're not. I added them one at a time, and Excel put them in that order. So, I'll click here away from one image, and I will drag the bottles image over to the logo.

You'll see that the bottles are now in front of the logo. If I want to move the logo in front of the bottles, or any image in front of any other image, I can click it, and then - once again, we are still on the Format Picture contextual tab - I can click Reorder and then for the image that I have selected, I can either bring it to the front, send it all the way to the back, bring it forward one level, or send it backward. So, bringing the Two Trees Olive Oil image forward puts it in front of the bottles.

If I want to bring the bottles in front of the logo, I can click it, Reorder, and I can either click Bring Forward to bring it up one step, or I can bring it all the way to the front by clicking Bring to Front. The techniques I've shown you in this movie will help you arrange your images precisely, letting you focus on creating great documents instead of struggling to align and layer the images by hand.

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