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Adding and adjusting images

From: Excel for Mac 2011 Essential Training

Video: Adding and adjusting images

Companies that sell products or services will often use photos and other images to help describe what they offer. In this movie, I will show you how to add images to your worksheet and edit them once they are in there. The first type of image I will cover is Clip Art. If you want to insert a Clip Art image into your workbook, you can open the Media Browser, by clicking the Media Browser button here on the toolbar, and then click Clip Art, and then you can select the Clip Art that you want to add. I will just add the kitten by clicking it and then dragging it onto the body of the worksheet, and there he is, in all his glory.

Adding and adjusting images

Companies that sell products or services will often use photos and other images to help describe what they offer. In this movie, I will show you how to add images to your worksheet and edit them once they are in there. The first type of image I will cover is Clip Art. If you want to insert a Clip Art image into your workbook, you can open the Media Browser, by clicking the Media Browser button here on the toolbar, and then click Clip Art, and then you can select the Clip Art that you want to add. I will just add the kitten by clicking it and then dragging it onto the body of the worksheet, and there he is, in all his glory.

Once you have an image in your worksheet, it's just like a shape; you can resize it by grabbing any of the handles. For example, if you grab the corner handle and drag it, you change height and width at the same time. You can make the image shorter, you can make the image thinner, and so on. If you want to get rid of an image, you can just click it and then press the Delete key to delete it. Now, if you want to add a photo to your worksheet, you can do that. If you use iPhoto, you can view your galleries here.

I don't have an iPhoto gallery on this computer, so I need to go about it the long way. So I'll close the Media Browser, and I will click the Insert menu header, point to Photo, and click Picture from File. Now I can select a picture, and I am in my Chapter08 exercise files folder, so I am going to insert three different images. The first one is the TwoTreesLogo. Click it, and click Insert, and there it is. Now, the next two images are going to be substantially larger.

I will put the second one in, clicking Insert > Photo > Picture from File, and I'll add in Bottles. When I click Insert, you see that I have an absolutely huge image. And if you see here on the Format Picture contextual tab, which is what appears when an image is selected, that the width is 25 inches, which is absolutely huge, and the height is 16 and two thirds. If I want to change the width, I can select the value in the Width box, and then I will make it 2 inches wide.

There, that's a much more manageable size. And I will just drag it over, so that it's not on top of the logo. One brief note about changing an image's size: This check box here is called the Lock Aspect Ratio check box; when it's selected, changing the width or the height causes the other measurement to change to reflect that. So in other words, if the width were 2 inches and the height were 1.34 inches, if I increased the width to 4 inches, then the height should go up to 2.68.

So I have typed the value, press Return, and 2.67, so there must have been a decimal there. If I want to undo that change, I will press Command+Z. Now let's take a look at what happens if I clear the Lock Aspect Ratio check box. Now, changing one of these two dimensions does not affect the other. So for width, if I were to change the width to 4 inches and press Return, you see that the image is now much wider, but is no taller. I lost the strict relationship between the height and the width.

So I will press Ctrl+Z to undo the change, and I will leave the Lock Aspect Ratio check box selected for the remainder of this exercise. I am going to bring in a third image, so I will click Insert, point to Photo > Picture from File, and the third image is Olives.jpg, Insert, again, another huge image. I will make it 2 inches wide, and drag it here over to the side. Once the images are in, I can edit them in many different ways.

I will show you a few in this movie that just give you a general idea of how to edit the images, and then in the next movie, I will show you a few more ways that you can edit them. So let's say, for example, that I want to add a picture style, which is available here, and basically these are borders and other formatting that you can add to make your pictures more attractive, or just give them the format you want. To do that, you hover your mouse over the Picture Styles gallery, and if you don't see a format you like, you can click the Expand button, and then you can click any of the formats here.

I will do the black frame, and Excel applies that style. Other ways that I can edit an image are by changing its contrast. So, for example, if I want to do that, I will just select this image, and then on the Format Picture contextual tab, click the Corrections button, and that displays a list of predefined corrections that I can use. So, for example, if I want to change the brightness and the contrast, I can select one of the preset options down here. The one in green that's currently highlighted is the one that's applied.

So let's say that I wanted to make it darker. I can decrease the brightness by 40%, increase the contrast by the same number, click here, and Excel redisplays the image. If I want to undo that, I can press Command+Z. Or, if I want to select another preset, I can perhaps go to here, brightness, 20%, contrast, -20%, click it, and Excel changes the image again. If you want more control of your corrections for brightness and for contrast, you can click the image, click Corrections, and then click Picture Correction Options, and you can use the sliders in this dialog box to make any changes that you want to your photo.

Photos and Clip Art help bring your worksheets to life. If you use Excel to manage your product catalog, for example, displaying images of your products adds visual appeal beyond the information contained in your spreadsheet.

Show transcript

This video is part of

Image for Excel for Mac 2011 Essential Training
Excel for Mac 2011 Essential Training

100 video lessons · 33777 viewers

Curt Frye
Author

 
Expand all | Collapse all
  1. 1m 58s
    1. Welcome
      1m 16s
    2. Using the exercise files
      42s
  2. 20m 56s
    1. Exploring the Excel 2011 window
      4m 16s
    2. Introducing the Ribbon for Mac
      4m 44s
    3. Customizing the Ribbon
      4m 20s
    4. Setting program preferences
      3m 20s
    5. Getting help in Excel
      4m 16s
  3. 20m 4s
    1. Opening, creating, and saving workbooks
      5m 23s
    2. Setting workbook properties
      4m 14s
    3. Creating and modifying workbook templates
      4m 18s
    4. Managing workbooks across multiple versions of Excel
      6m 9s
  4. 1h 2m
    1. Selecting cells and groups of cells
      4m 58s
    2. Copying and pasting cell data
      2m 39s
    3. Entering data using AutoFill and other techniques
      4m 32s
    4. Inserting symbols and special characters
      5m 3s
    5. Creating an Excel table
      4m 43s
    6. Locating and changing data using Find and Replace
      4m 57s
    7. Restricting input using validation rules
      4m 42s
    8. Using lists to limit data entered into a cell
      2m 32s
    9. Sorting worksheet data
      3m 2s
    10. Creating a custom sort order
      3m 54s
    11. Filtering worksheet data
      4m 6s
    12. Inserting, moving, and deleting cells and cell ranges
      3m 50s
    13. Splitting and freezing rows and columns
      3m 51s
    14. Managing worksheets
      5m 28s
    15. Creating, editing, and deleting headers and footers
      4m 41s
  5. 1h 17m
    1. Introducing Excel formulas and functions
      3m 17s
    2. Adding a formula to a cell
      4m 0s
    3. Introducing arithmetic operators
      4m 13s
    4. Using absolute and relative cell references
      6m 29s
    5. Controlling how Excel copies and pastes formulas
      6m 5s
    6. Referring to Excel table data in formulas
      2m 3s
    7. Creating an AutoSum formula
      3m 22s
    8. Summarizing data on the status bar
      2m 22s
    9. Joining text in cells with concatenation
      3m 59s
    10. Summarizing data using an IF function
      6m 21s
    11. Summarizing data using SUMIF and other conditional functions
      5m 41s
    12. Creating formulas to count cells
      2m 37s
    13. Rounding cell values up and down
      4m 55s
    14. Finding data using VLOOKUP and HLOOKUP
      6m 33s
    15. Auditing formulas by identifying precedents and dependents
      3m 25s
    16. Managing Excel formula error indicators
      4m 42s
    17. Managing scenarios
      4m 59s
    18. Performing Goal Seek analysis
      2m 31s
  6. 45m 48s
    1. Applying fonts, background colors, and borders
      6m 7s
    2. Applying number and date formats to cells
      7m 1s
    3. Managing text alignment
      3m 56s
    4. Copying cell formats
      4m 2s
    5. Managing cell styles
      3m 16s
    6. Managing Office themes
      3m 31s
    7. Creating rule-based conditional formats
      3m 54s
    8. Defining Top 10 conditional formats
      4m 19s
    9. Defining data bar, color scale, and icon set conditional formats
      6m 6s
    10. Editing, ordering, and deleting conditional formats
      3m 36s
  7. 36m 55s
    1. Creating bar and column charts
      5m 26s
    2. Creating pie charts
      2m 32s
    3. Creating line charts
      4m 34s
    4. Creating XY (scatter) charts
      1m 49s
    5. Creating stock charts
      4m 11s
    6. Changing chart types and layouts
      2m 22s
    7. Changing the appearance of a chart
      4m 25s
    8. Managing chart axes and numbering
      2m 51s
    9. Adding trendlines to charts
      4m 14s
    10. Creating sparkline charts
      4m 31s
  8. 18m 39s
    1. Importing data from comma separated value (CSV) or text files
      4m 20s
    2. Connecting to an external data source
      2m 22s
    3. Using hyperlinks
      6m 1s
    4. Including an Excel workbook in another Office document
      3m 5s
    5. Linking to an Excel chart from another Office program
      2m 51s
  9. 26m 21s
    1. Creating and formatting shapes
      3m 10s
    2. Adding and adjusting images
      5m 38s
    3. Cropping, compressing, and removing image backgrounds
      4m 46s
    4. Creating SmartArt graphics
      5m 7s
    5. Creating WordArt
      2m 34s
    6. Aligning and layering objects
      5m 6s
  10. 29m 51s
    1. Introducing PivotTable reports
      3m 47s
    2. Creating a PivotTable report
      4m 37s
    3. Pivoting a PivotTable report
      3m 18s
    4. Managing subtotals and grand totals
      3m 23s
    5. Summarizing more than one data field
      1m 34s
    6. Changing the data field summary operation
      2m 40s
    7. Changing the data field number format
      2m 27s
    8. Filtering a PivotTable report
      2m 46s
    9. Applying a PivotTable style
      2m 20s
    10. Creating and editing styles
      2m 59s
  11. 26m 47s
    1. Checking spelling
      3m 32s
    2. Setting AutoCorrect and automatic Replace options
      3m 59s
    3. Managing workbook comments
      3m 40s
    4. Tracking and reviewing changes
      5m 12s
    5. Printing a worksheet or workbook
      3m 44s
    6. Setting and removing print areas
      2m 31s
    7. Exporting to other formats
      1m 33s
    8. Protecting a workbook
      2m 36s
  12. 23m 52s
    1. Running an existing macro
      4m 56s
    2. Recording a macro
      3m 56s
    3. Recording a macro using relative references
      6m 15s
    4. Renaming, viewing, and deleting macros
      2m 58s
    5. Adding comments to a macro
      2m 43s
    6. Turning off screen updating in a macro
      3m 4s
  13. 1m 1s
    1. Additional resources
      1m 1s

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