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Harness the power of Evernote for Mac, a popular cloud note-taking and note-sharing tool. This course begins with a look at ways Evernote can help you note and track important items and then build and work with notes and collect notebooks for sharing. Author David Rivers also shows how to take and store photos, screenshots, and even video in notebooks. Plus, the powerful tagging and search features help keep your notes organized and accessible. The course also covers the notebook sharing and protection features, so your privacy is maintained at all times.
Over time, as you continue working with Evernote, you'll be creating new notebooks, you'll be storing notes in those notebooks, they'll begin to accumulate, and you might be concerned about the content. What happens if you were to lose any of that? Well, it's not likely to happen. But if you are concerned, there's a way to back up your notebook notes. And then restore them when you need them. It's by exporting, and importing. Using export and import we can also share contents with others. Let's talk about that now. All we need is a notebook that has at least one note. If you are following along with me, we created a personal stack which we can double-click to expand. And in there you'll find your own notebook that has one note in it. That's the default node that we receive when we create our Evernote account. If you haven't been following along with me, just find any notebook that has at least one note in it.
With it selected, just right click and you'll notice at the bottom of this pop-up menu Export Notes from David's Notebook. You'll also find this on the File menu. When we select this, now we get to give it a name. The default name is My Notes, I'm going to rename this, so it's a little more descriptive. I'm going to call it David's Notes. We can choose where we're going to export this file to. I'm using the desktop, but you can click this drop down to choose another place. And then the format As you can see, it's defaulting to this XML format for Evernote call dot ENEX.
Put the drop down if want to choose HTML instead for viewing in a web browser. I'm going to go with the dot ENEX format, that way if I do lose content I can import this file right into my Evernote account. In fact, I can share this file with other people and they can import it into their Evernote account. If we're using tags, we can include those to be exported as well. Now, we haven't gotten into tags yet, so let's leave it unchecked, and click Save. There we go, exported and its complete to my desktop.
That's where it is, and if I need it, I can import it if I was to lose my content, for example. Also, if someone was sharing a .enex file with me, I can import that. How do we do that? Well, we actually go to the File menu. Let's click File, and Import Notes this time. Again, we get to browse to the location. There's David's note if I wanted bring those back in. But I still have those notes. In the exercise files you'll find one called David's Notebook.
Give that a click. It's a .enex file. And it doesn't use tags, so don't worry about importing tags at this point. We'll just click Open. I want you to see what happens here. You'll see a note indicating the archive import was successful. You'll see the size of the imported notes. You'll also see your quota and what's remaining, and then down below you have the option now if you'd like to place these notes into a synchronized notebook. By default, they're going into a new notebook.
You can see the name of it over here. Import David's Notebook. And we can leave them there to local notebook, and then simply manually move the notes around if we wanted to, or we could click Yes right now to move them into a synchronized notebook. Let's choose No, so we can pick and choose where the notes are going to go. Choose no, and there we go. We're now looking at that new notebook that was created called Import. David's notebook. It has the getting started message, which we already have. We don't need that. Let's right-click it and choose Delete. And we have a couple of other ones here, a Home Reno and a Playoff Schedule. These are personal notes.
I think we need to put those into our personal notebook. So, let's click the first one if you need to, Home Reno. Hold down Shift and click the second one. They're both selected now and over here on the right, we have the ability to move them to the notebook of our choosing. Click the Move to Notebook drop down. Under Personal we'll move them into your own notebook. I'm going to choose David's Notebook here. And they're moved. Notice that this new notebook that was created when I imported is empty. So, if we go over to notebooks here on the left, I can now right-click, import David's notebook, I don't need that anymore, and delete it. I'll need to click Delete to confirm.
And if I go to David's notebook now, and if I want to view all the notes in this particular notebook, I can click View All Notes in my personal stack. There they are. So that's how we export to backup and import to restore files, or to bring in files that someone shared with us.
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