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From setting up Entourage as the default mail application to managing projects across the other Office applications, Entourage 2008 Essential Training teaches users how to fully take advantage of this software. Instructor Garrick Chow begins by covering how to create and configure accounts and import Address Book information, and then moves on to explore working with the Calendar to adding and updating events, sending and receiving invitations, flagging to-do items, creating project plans, and more.
Alight let's begin by taking a look at and familiarizing ourselves with the Entourage 2008 interface. For the most part everything you do in Entourage is going to happen in this main window. But there's a lot of stuff going on in here, so it's important to take some time to keep your bearings. Let's start with the items running along the top of the window here. This area is known as the toolbar. Starting on the left, we have six buttons here and they represent the different categories of the areas that you can work in when you're working in Entourage. By default when you first open Entourage, the first button here, Mail, should be selected. And it's here that you write and manage all of your e-mail. The next button over is Address Book, and you've probably already guessed that this where you manage your contacts. Next we have Calendar and you can see that each one of these category buttons completely changes the layout of the rest of the window. It's almost like you're switching among different applications, but that they all share the same window.
So anyway when you select Calendar this is where you can manage your calendar and your events. Then we have Notes, Tasks and the Project Center and we'll be getting to all these categories later, but for now I just need you to know this how you navigate around the different categories here in Entourage. What you see to the right of the category buttons is going to depend on which category you have selected. Notice as I click around these different categories, the buttons we see on the right are going change. It just makes sense that if I have Mail selected, I'll have buttons to create a new e-mail message, or to reply to an e-mail or to delete an e-mail.
Or if I have Calendar selected, it makes sense to have buttons to let me quickly change my view of the calendar from the day, the work week, the week or the month. And we'll talk more about the buttons found in each of the category's toolbars as we go along. But I also want to mention the new feature of Entourage 2008's toolbar and that's its ability to be completely customized. In Entourage 08 Microsoft has mirrored the functionality of the toolbars found in the OS X Finder and in other Apple applications the use toolbars like say Preview or Safari. Because you might find yourself constantly performing tasks that require you to choose menu items and you might find it a whole lot easier to just click a button in the toolbar rather than having to navigate through a bunch of menus.
So to customize the toolbar you can either right-click in it or if you only have a one-button mouse you can control click in the toolbar. Or if you happen to be in a category that gives you the View menu up here- notice when I have Calendar selected I don't have a View menu, but if you are in a category like Mail, you can choose View, Customize Toolbar. And any of these methods brings up this sheet containing the icons for other items you can add to your toolbar. So for example, if I find myself using the tool box a lot, I can grab that icon, drag that right up in here, and now it's an added. So if I click Done, now I have a button that with one click brings up the toolbox and it's from here we can do things like pick photos from our iPhoto library and things like that.
Let me go back and choose Customize Toolbar again. You can also drag around and rearrange any existing buttons or even drag them out to remove them. So if I prefer the toolbox to be over here or even all the way over here, I do that as well. Or if I wanted to completely get rid of this, I can just drag down. When we see that little puff of smoke we can release. And it's removed from the toolbar. So you basically just come in here and just drag things around, rearrange them however you like. And if you really make a mess of things you always can down here to the bottom and drag in the default set of tools, just like so, to set everything back to the way that was.
Now since each category in Entourage has different buttons, each category's toolbar can be customized individually. So if I go over to Calendar and choose to customize my toolbar, I have a slightly different selection of tools I can choose from here. My recommendation is to spend some time in Entourage and figure how you work and then determine whether customizing the toolbar will help you out. Now in addition to adding, removing and arranging your toolbar icons, you can further customize the look by right clicking again and choosing things like Icon Only, which gets rid of the text description under the icons, saving you a little bit of screen space.
Or you can choose Text Only, which gets rid of the icons and just puts the text there and that saves even more space, but that's less visually interesting to me. I kind of like having icons there. So I'm going keep Icon and Text there and I recommend you keep Icon and Text so you start learning what each of these icons represents and then if you do want to save yourself a little bit of room, you can choose something like Icon Only. Now we also the option here using Small Size. So that's just going to make the icon and the text smaller, and that applies to just icons as well as just text there.
Uncheck Use Small Size and go back to Icon and Text there. So that's the Entourage toolbar and how to customize it. Again Microsoft a really list job here mimicking the customization capability of the OS X Finder and the other Apple applications that use toolbars. So if you've never known about that feature before you might want to try customizing toolbars elsewhere on your Mac. So for example if I went out to my Finder window here, you can click in a regular Finder window here and you notice we have the exact same options here. We can choose Icon and Text, Icon Only, Text Only. However we want to do it. We can choose to Use Small Size, that doesn't really apply in this case, or we can choose to customize the toolbar you can see we get a sheet of different items we can add to our Finder window here.
And again the same thing goes for a program like Safari, your web browser, where you can right click in the toolbar to customize it and you get a different set of items you can work with here as well. So if you need to make text larger every now and then then you can drag that in there. Anyway you get the idea. This is an Entourage tutorial so let's head back in Entourage and in the next movie we'll continue exploring the interface.
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