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The toolbar

From: Entourage 2008 for Mac Essential Training

Video: The toolbar

Alight let's begin by taking a look at and familiarizing ourselves with the Entourage 2008 interface. For the most part everything you do in Entourage is going to happen in this main window. But there's a lot of stuff going on in here, so it's important to take some time to keep your bearings. Let's start with the items running along the top of the window here. This area is known as the toolbar. Starting on the left, we have six buttons here and they represent the different categories of the areas that you can work in when you're working in Entourage. By default when you first open Entourage, the first button here, Mail, should be selected. And it's here that you write and manage all of your e-mail. The next button over is Address Book, and you've probably already guessed that this where you manage your contacts. Next we have Calendar and you can see that each one of these category buttons completely changes the layout of the rest of the window. It's almost like you're switching among different applications, but that they all share the same window.

The toolbar

Alight let's begin by taking a look at and familiarizing ourselves with the Entourage 2008 interface. For the most part everything you do in Entourage is going to happen in this main window. But there's a lot of stuff going on in here, so it's important to take some time to keep your bearings. Let's start with the items running along the top of the window here. This area is known as the toolbar. Starting on the left, we have six buttons here and they represent the different categories of the areas that you can work in when you're working in Entourage. By default when you first open Entourage, the first button here, Mail, should be selected. And it's here that you write and manage all of your e-mail. The next button over is Address Book, and you've probably already guessed that this where you manage your contacts. Next we have Calendar and you can see that each one of these category buttons completely changes the layout of the rest of the window. It's almost like you're switching among different applications, but that they all share the same window.

So anyway when you select Calendar this is where you can manage your calendar and your events. Then we have Notes, Tasks and the Project Center and we'll be getting to all these categories later, but for now I just need you to know this how you navigate around the different categories here in Entourage. What you see to the right of the category buttons is going to depend on which category you have selected. Notice as I click around these different categories, the buttons we see on the right are going change. It just makes sense that if I have Mail selected, I'll have buttons to create a new e-mail message, or to reply to an e-mail or to delete an e-mail.

Or if I have Calendar selected, it makes sense to have buttons to let me quickly change my view of the calendar from the day, the work week, the week or the month. And we'll talk more about the buttons found in each of the category's toolbars as we go along. But I also want to mention the new feature of Entourage 2008's toolbar and that's its ability to be completely customized. In Entourage 08 Microsoft has mirrored the functionality of the toolbars found in the OS X Finder and in other Apple applications the use toolbars like say Preview or Safari. Because you might find yourself constantly performing tasks that require you to choose menu items and you might find it a whole lot easier to just click a button in the toolbar rather than having to navigate through a bunch of menus.

So to customize the toolbar you can either right-click in it or if you only have a one-button mouse you can control click in the toolbar. Or if you happen to be in a category that gives you the View menu up here- notice when I have Calendar selected I don't have a View menu, but if you are in a category like Mail, you can choose View, Customize Toolbar. And any of these methods brings up this sheet containing the icons for other items you can add to your toolbar. So for example, if I find myself using the tool box a lot, I can grab that icon, drag that right up in here, and now it's an added. So if I click Done, now I have a button that with one click brings up the toolbox and it's from here we can do things like pick photos from our iPhoto library and things like that.

Let me go back and choose Customize Toolbar again. You can also drag around and rearrange any existing buttons or even drag them out to remove them. So if I prefer the toolbox to be over here or even all the way over here, I do that as well. Or if I wanted to completely get rid of this, I can just drag down. When we see that little puff of smoke we can release. And it's removed from the toolbar. So you basically just come in here and just drag things around, rearrange them however you like. And if you really make a mess of things you always can down here to the bottom and drag in the default set of tools, just like so, to set everything back to the way that was.

Now since each category in Entourage has different buttons, each category's toolbar can be customized individually. So if I go over to Calendar and choose to customize my toolbar, I have a slightly different selection of tools I can choose from here. My recommendation is to spend some time in Entourage and figure how you work and then determine whether customizing the toolbar will help you out. Now in addition to adding, removing and arranging your toolbar icons, you can further customize the look by right clicking again and choosing things like Icon Only, which gets rid of the text description under the icons, saving you a little bit of screen space.

Or you can choose Text Only, which gets rid of the icons and just puts the text there and that saves even more space, but that's less visually interesting to me. I kind of like having icons there. So I'm going keep Icon and Text there and I recommend you keep Icon and Text so you start learning what each of these icons represents and then if you do want to save yourself a little bit of room, you can choose something like Icon Only. Now we also the option here using Small Size. So that's just going to make the icon and the text smaller, and that applies to just icons as well as just text there.

Uncheck Use Small Size and go back to Icon and Text there. So that's the Entourage toolbar and how to customize it. Again Microsoft a really list job here mimicking the customization capability of the OS X Finder and the other Apple applications that use toolbars. So if you've never known about that feature before you might want to try customizing toolbars elsewhere on your Mac. So for example if I went out to my Finder window here, you can click in a regular Finder window here and you notice we have the exact same options here. We can choose Icon and Text, Icon Only, Text Only. However we want to do it. We can choose to Use Small Size, that doesn't really apply in this case, or we can choose to customize the toolbar you can see we get a sheet of different items we can add to our Finder window here.

And again the same thing goes for a program like Safari, your web browser, where you can right click in the toolbar to customize it and you get a different set of items you can work with here as well. So if you need to make text larger every now and then then you can drag that in there. Anyway you get the idea. This is an Entourage tutorial so let's head back in Entourage and in the next movie we'll continue exploring the interface.

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Image for Entourage 2008 for Mac Essential Training
Entourage 2008 for Mac Essential Training

40 video lessons · 8287 viewers

Garrick Chow
Author

 
Expand all | Collapse all
  1. 1m 2s
    1. Welcome
      1m 2s
  2. 14m 53s
    1. The toolbar
      5m 22s
    2. The Favorites bar
      2m 14s
    3. The main window and the Quick Filter
      3m 58s
    4. Components overview
      3m 19s
  3. 24m 21s
    1. About identities and accounts
      2m 30s
    2. Creating a new account
      11m 13s
    3. Configuring POP and IMAP settings
      5m 32s
    4. Importing data from other mail applications
      3m 19s
    5. Making Entourage your default email application
      1m 47s
  4. 27m 57s
    1. Importing contacts from the Address Book
      3m 26s
    2. Adding contacts
      6m 49s
    3. Display and search options
      6m 53s
    4. Creating groups
      3m 1s
    5. Working with vCards
      3m 22s
    6. Exporting contacts
      4m 26s
  5. 24m 3s
    1. Viewing the Calendar
      6m 26s
    2. Adding events
      10m 59s
    3. Sending and receiving invitations
      6m 38s
  6. 33m 42s
    1. Working with notes
      5m 58s
    2. Creating tasks
      5m 9s
    3. Flagging an item as a to-do
      6m 20s
    4. Linking items
      5m 2s
    5. Using My Day
      11m 13s
  7. 28m 56s
    1. Creating a new message
      7m 17s
    2. Formatting text
      3m 33s
    3. Adding a signature
      4m 33s
    4. Adding attachments
      5m 19s
    5. Replying to email
      2m 44s
    6. Forwarding and redirecting email
      3m 0s
    7. Sending email
      2m 30s
  8. 25m 13s
    1. Checking for new mail
      3m 10s
    2. Receiving and saving attachments
      4m 42s
    3. Managing junk mail
      7m 58s
    4. Creating message folders
      5m 0s
    5. Creating message rules
      4m 23s
  9. 16m 31s
    1. Creating a new project
      4m 55s
    2. Adding items to the project
      8m 59s
    3. Backing up the project
      2m 37s
  10. 22s
    1. Goodbye
      22s

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