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Watching:

The main window and the Quick Filter


From:

Entourage 2008 for Mac Essential Training

with Garrick Chow

Video: The main window and the Quick Filter

So far we've looked at the toolbar and the Favorites bar and if you have a keen eye you've probably noticed that selecting categories in the toolbar or clicking items in the Favorites bar changes the content of the rest of the window. When I have Mail selected, I see my e-mail. When I click Calendar in the Favorites bar I see my calendar just as if I'd clicked Calendar up here in the toolbar. So what you see in the majority of the Entourage window is going to depend on what you have selected but I do want to point out some features that all of these areas have in common. First of all, in each category the main window is divided into panes and you can adjust the height or width to the panes by placing your cursor over the separator between the panes and either dragging left or right or in the case of the mini-calendar here, up and down. You can see with a mini-calendar, by dragging it up I can reveal more mini-calendars.
Expand all | Collapse all
  1. 1m 4s
    1. Welcome
      1m 4s
  2. 14m 51s
    1. The toolbar
      5m 21s
    2. The Favorites bar
      2m 13s
    3. The main window and the Quick Filter
      3m 58s
    4. Components overview
      3m 19s
  3. 24m 20s
    1. About identities and accounts
      2m 30s
    2. Creating a new account
      11m 13s
    3. Configuring POP and IMAP settings
      5m 32s
    4. Importing data from other mail applications
      3m 19s
    5. Making Entourage your default email application
      1m 46s
  4. 27m 51s
    1. Importing contacts from the Address Book
      3m 26s
    2. Adding contacts
      6m 46s
    3. Display and search options
      6m 52s
    4. Creating groups
      3m 1s
    5. Working with vCards
      3m 21s
    6. Exporting contacts
      4m 25s
  5. 24m 1s
    1. Viewing the Calendar
      6m 26s
    2. Adding events
      10m 58s
    3. Sending and receiving invitations
      6m 37s
  6. 33m 41s
    1. Working with notes
      5m 58s
    2. Creating tasks
      5m 9s
    3. Flagging an item as a to-do
      6m 19s
    4. Linking items
      5m 2s
    5. Using My Day
      11m 13s
  7. 28m 53s
    1. Creating a new message
      7m 17s
    2. Formatting text
      3m 32s
    3. Adding a signature
      4m 33s
    4. Adding attachments
      5m 18s
    5. Replying to email
      2m 43s
    6. Forwarding and redirecting email
      3m 0s
    7. Sending email
      2m 30s
  8. 25m 10s
    1. Checking for new mail
      3m 9s
    2. Receiving and saving attachments
      4m 42s
    3. Managing junk mail
      7m 57s
    4. Creating message folders
      5m 0s
    5. Creating message rules
      4m 22s
  9. 16m 30s
    1. Creating a new project
      4m 55s
    2. Adding items to the project
      8m 59s
    3. Backing up the project
      2m 36s
  10. 23s
    1. Goodbye
      23s

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Watch the Online Video Course Entourage 2008 for Mac Essential Training
3h 17m Beginner Feb 29, 2008

Viewers: in countries Watching now:

From setting up Entourage as the default mail application to managing projects across the other Office applications, Entourage 2008 Essential Training teaches users how to fully take advantage of this software. Instructor Garrick Chow begins by covering how to create and configure accounts and import Address Book information, and then moves on to explore working with the Calendar to adding and updating events, sending and receiving invitations, flagging to-do items, creating project plans, and more.

Topics include:
  • Creating and configuring new accounts
  • Making Entourage the default email application
  • Importing contacts from other applications
  • Syncing with Apple Address Book and iCal
  • Managing events
  • Flagging items as to-dos
  • Writing and sending email
  • Receiving and saving attachments
  • Creating a new project in the Project Center
Subject:
Business
Software:
Entourage
Author:
Garrick Chow

The main window and the Quick Filter

So far we've looked at the toolbar and the Favorites bar and if you have a keen eye you've probably noticed that selecting categories in the toolbar or clicking items in the Favorites bar changes the content of the rest of the window. When I have Mail selected, I see my e-mail. When I click Calendar in the Favorites bar I see my calendar just as if I'd clicked Calendar up here in the toolbar. So what you see in the majority of the Entourage window is going to depend on what you have selected but I do want to point out some features that all of these areas have in common. First of all, in each category the main window is divided into panes and you can adjust the height or width to the panes by placing your cursor over the separator between the panes and either dragging left or right or in the case of the mini-calendar here, up and down. You can see with a mini-calendar, by dragging it up I can reveal more mini-calendars.

And you can hide or show the calendar by clicking the little button down here. And the mini-calendar does appear in all the other categories as well. This story I heard about the mini-calendar was that it was originally only supposed to appear when you have the Calendar category selected. But one of the Entourage beta testers reported that it was showing up in all the other categories as well and then the other beta testers actually started saying that they wanted to see the mini-calendar at all times too. So Microsoft actually changed it from a bug into a feature. Or so I'm told. Anyway, in addition to resizing panes, in some categories you also have category specific features. For instance, when you are looking in Mail when you select a message, I have this one message from Microsoft Entourage team here, it displays over here in this area called the Preview pane.

So selecting a message here displays it in the Preview pane. Under the View menu you can choose whether this Preview pane is displayed on the right side or below the e-mail list. Some people prefer this view, or even get rid of the Preview pane entirely by choosing None. In which case, you have to double click an e-mail to read it and and opens up in its own window like this. I don't find that the best way to work so I myself prefer the default on the right view. Incidentally though, if you choose to put the Preview pane on the bottom or to remove it at all.

That activates the Columns menu item under the View menu, and from here you can determine which columns appear above your list of e-mails. So for example, maybe I want a Size column. I can select that and so you can see I have a Size column here and these different column headers allow me to sort my e-mail by clicking on them. So I can instantly sort my e-mails by the From address if I wanted to. So if I want all of my e-mails arranged by the sender alphabetically I can choose From. Notice clicking it again changes the arrow from up to down. So if I wanted to go in reverse alphabetical order, I can do that. Or I could sort my e-mail by subject or by the date was sent or now by size since I added that column. You can also drag headers around so if I want the Size column over on the left for quicker access I can just drag it over there and drop it.

And this works the same for other categories as well. If I go over to the Address Book, you can see that I can also add or remove columns here, but I have a lot more columns to choose from here because I have many, many more categories when it comes to working with people's addresses like first name, last name, home, fax, work address, birthday, anniversary and so on. You can even create several different custom categories here. I'll go back to Mail and reset that layout to the default view because I prefer that. I'll turn off Size and go back to on the right for the Preview pane.

Now you can also hide the Folder view here in Mail. If I go to View, Hide Folder List. That's this list of e-mail folders over here, but to me then you don't really have a quick way to access your specific folders. You could add them to the Favorites bar up here if you only go to certain folders by say, going to the Inbox here, but I do prefer to see that folder list so I'm going to show that again. And you might see that the keyboard command for that is Command + B. And that's the general workings of the main Entourage window. Again, I'll be getting into much more specific detail about these areas in each category as we go along, but I wanted to show you the basics of the interface here first.

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