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Working with vCards

From: Entourage 2008 for Mac Essential Training

Video: Working with vCards

If you are in the habit of exchanging contact information with co-workers or clients you have probably come across vCards. vCard is short for a Virtual Business Card and it's basically a small file that almost all Address Book software can export and import and it makes sharing your contact information with other people much easier than typing everything out in the Email by hand every time you need to send that info to somebody. So in this movie I would like to show you how to both send and receive vCards from Entourage. Let's talk about sending first. To do so you want to first find the contact file you want to send. So let's say I want to send my contact information off to somebody so I will select that.

Working with vCards

If you are in the habit of exchanging contact information with co-workers or clients you have probably come across vCards. vCard is short for a Virtual Business Card and it's basically a small file that almost all Address Book software can export and import and it makes sharing your contact information with other people much easier than typing everything out in the Email by hand every time you need to send that info to somebody. So in this movie I would like to show you how to both send and receive vCards from Entourage. Let's talk about sending first. To do so you want to first find the contact file you want to send. So let's say I want to send my contact information off to somebody so I will select that.

And then you can either choose contact Forward as vCard or just press Command J on your keyboard. That opens up a new Email message and you can see here that I have Garrick Chow attaches a VFC file that's my vCard file. And all you have to do then is just type the name of recipient, maybe type a short message and then send that off and that person will then receive your vCard and then be able to import that into his or her Email program. Now just be aware that vCards contain all the information you have written in your contact info so make sure to look through that contact carefully to be sure that you are not accidentally sending confidential or sensitive information.

If there is stuff in there that you don't want other people to see you can right click or Ctrl Click on the contact, choose Duplicate Contact, double-click that contact and then go through each one of these tabs and check out the information in there and get rid of all the stuff that you don't want to share and then send off that version of the vCard to whoever you are sending the card to. Now as far as how to handle receiving a vCard it's pretty easy. Let's go over to my Inbox here and I did receive an Email here from Lenny and he tells me that here's a vCard for that new client we are talking about so I want to add this vCard to my Entourage Address Book.

Now if I double-click it it's going to say are you sure you want to open the attached file, it could contain a virus or something like that but basically Entourage says that about any attached file. But I trust Lenny so I am going to click Open. Now what happened here is it actually opened up my MAC OSX Address Book and added it in there which is fine if I have Entourage synched with Address Book which I did do if you remember under General Preferences, Sync Services, we have synchronized contacts with Address Book in .mac selected. So if I go over to my Address Book sure enough that contact does appear in there.

Now if you happen to not be synching Entourage with Address Book let me undo that and let's just Delete him out of here for the moment and go back to my Email. Even if I double-click this again and choose Open it's still going to add it back into Address Book which I don't want it to do. And I found the easiest way to add this vCard without going through Address Book is just to drag it out of the Email right to the Entourage icon that opens up that vCard and its own window here and then all I have to do is choose File Save. So now if I go back and look at my Address Book, there it is.

Now if the vCard that you are receiving doesn't come via Email if you just get it on a disk or in a flash drive on a USB drive for example all you have do is just drag it into your Address Book. So I am going to move this out of the way here and I do have a vCard sitting here on my desktop, I am just going to drag that in and that's it, that's really all there is to it. You just take the card, Entourage reads it right away and it's now added to your contacts. So that's how to send and receive vCards with Entourage. Again that can be a big time saver over typing everything out by hand and they are supported by just about every Address Book software application out there on both Macs and PCs.

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Image for Entourage 2008 for Mac Essential Training
Entourage 2008 for Mac Essential Training

40 video lessons · 8269 viewers

Garrick Chow
Author

 
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  1. 1m 2s
    1. Welcome
      1m 2s
  2. 14m 53s
    1. The toolbar
      5m 22s
    2. The Favorites bar
      2m 14s
    3. The main window and the Quick Filter
      3m 58s
    4. Components overview
      3m 19s
  3. 24m 21s
    1. About identities and accounts
      2m 30s
    2. Creating a new account
      11m 13s
    3. Configuring POP and IMAP settings
      5m 32s
    4. Importing data from other mail applications
      3m 19s
    5. Making Entourage your default email application
      1m 47s
  4. 27m 57s
    1. Importing contacts from the Address Book
      3m 26s
    2. Adding contacts
      6m 49s
    3. Display and search options
      6m 53s
    4. Creating groups
      3m 1s
    5. Working with vCards
      3m 22s
    6. Exporting contacts
      4m 26s
  5. 24m 3s
    1. Viewing the Calendar
      6m 26s
    2. Adding events
      10m 59s
    3. Sending and receiving invitations
      6m 38s
  6. 33m 42s
    1. Working with notes
      5m 58s
    2. Creating tasks
      5m 9s
    3. Flagging an item as a to-do
      6m 20s
    4. Linking items
      5m 2s
    5. Using My Day
      11m 13s
  7. 28m 56s
    1. Creating a new message
      7m 17s
    2. Formatting text
      3m 33s
    3. Adding a signature
      4m 33s
    4. Adding attachments
      5m 19s
    5. Replying to email
      2m 44s
    6. Forwarding and redirecting email
      3m 0s
    7. Sending email
      2m 30s
  8. 25m 13s
    1. Checking for new mail
      3m 10s
    2. Receiving and saving attachments
      4m 42s
    3. Managing junk mail
      7m 58s
    4. Creating message folders
      5m 0s
    5. Creating message rules
      4m 23s
  9. 16m 31s
    1. Creating a new project
      4m 55s
    2. Adding items to the project
      8m 59s
    3. Backing up the project
      2m 37s
  10. 22s
    1. Goodbye
      22s

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