Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Understanding "you time" vs. "work time"

From: Time Management Fundamentals

Video: Understanding "you time" vs. "work time"

The first step to creating a time budget is to understand the difference between you time and work time. Many of the problems that people experience with work-life balance, and time management in general, is that they make no clear distinction between the two. To simplify this principle, I'm going to give you a very clear definition of work time. Work time includes time spent working, of course, travel time to and from work, and time spent thinking about work while at home, or away from work.

Understanding "you time" vs. "work time"

The first step to creating a time budget is to understand the difference between you time and work time. Many of the problems that people experience with work-life balance, and time management in general, is that they make no clear distinction between the two. To simplify this principle, I'm going to give you a very clear definition of work time. Work time includes time spent working, of course, travel time to and from work, and time spent thinking about work while at home, or away from work.

It's usually that last part of the definition, the time spent thinking about work, that really causes people to stop and think. Take a moment to write down an estimate of how many hours you believe you spend working in an average week. Use the definition I just gave you. Include travel time to and from work, and time spent thinking about work while at home. The reason why I ask you to include that in the definition is because of switching cost. If you're thinking about work while at home or somewhere else, that's work time because that's where your focus is.

I'll give you an example. I worked with a CEO and helped her estimate where she was spending her time. She accounted for approximately 190 hours of activity in a 168-hour total week, which of course is physically impossible. When we analyzed her time estimates, she realized that while every evening she thought she was spending time with her family, she was really spending time in the presence of her family doing stock research. In other words, she was working but not spending you time or family time.

So for the purposes of this discussion about time budget, anything related to work--whether you're doing work, thinking about work, whether you have multiple jobs, you're working on two businesses-- all of that together is considered work, and everything else is considered you time, including recreation time, sleep time, eating time, family time. That way we can keep the discussion clear between the two. Next, we need to establish a boundary line between work time and you time.

Many people, particularly those who are inherently very driven, adopt the attitude that they'll work until it gets done. They work however late is necessary to get their projects complete. They work late hours--8 o'clock, 9 o'clock, 10 o'clock, end of the evening-- believing that they're a hard worker and being more productive. The reality is that while you may be able to be successful, to a degree, working long hours, you can be even more successful and productive by stopping at a set time each day.

When you create a line in your day that says 'I will not cross this line between work time and you time', it forces you to be more creative with your time budget. It forces you to analyze your personal systems more and make wiser decisions about how you use the scarce resource of your time. Remember, time will always fill up space. If you allow too much time for things to take place, you'll automatically fill up that space. Rather than giving yourself a blank slate to an endless amount of time, give yourself a limited space, a budget to work with.

You'll find that you get just as much done, but faster. Right now, take a moment and look at your calendar and create that boundary line. Make a commitment of the time you're going to stop work and focus on you time. There is no right or wrong answer here, other than just do it. If you've been in the habit of working till 9 or 10 o'clock at night, try to create a line at perhaps 8:30. Or if you want to stop working on the weekends commit that weekends are off-limits, beginning at 5 o'clock on Friday.

Create that clear boundary line in your calendar and try to make a commitment to never cross that line again.

Show transcript

This video is part of

Image for Time Management Fundamentals
Time Management Fundamentals

52 video lessons · 61704 viewers

Dave Crenshaw
Author

 
Expand all | Collapse all
  1. 3m 31s
    1. Welcome
      51s
    2. Getting the most from this course
      2m 4s
    3. Using the handouts and exercise files
      36s
  2. 3m 35s
    1. Making a lasting change
      1m 44s
    2. Finding your personal motivation
      1m 51s
  3. 6m 16s
    1. Addressing the myth of multitasking
      3m 12s
    2. Understanding the consequences of multitasking
      3m 4s
  4. 7m 48s
    1. Understanding principle 1: Space
      2m 46s
    2. Understanding principle 2: Mind
      1m 47s
    3. Understanding principle 3: Time
      3m 15s
  5. 26m 17s
    1. Taking inventory of your gathering points
      2m 37s
    2. Narrowing your gathering points
      3m 46s
    3. Setting up an inbox gathering point
      2m 23s
    4. Working with a portable inbox
      2m 49s
    5. Getting the most from a notepad
      2m 35s
    6. Consolidating multiple email accounts
      2m 34s
    7. Consolidating multiple voicemail accounts
      2m 56s
    8. Establishing a wild card gathering point
      2m 47s
    9. Separating work and personal gathering points
      2m 21s
    10. Taking the next step toward controlling your space
      1m 29s
  6. 11m 24s
    1. Selecting your mind clearing options
      5m 13s
    2. Clearing your mind using mental triggers
      3m 23s
    3. Setting a mind-clearing schedule
      1m 54s
    4. Taking the next step toward keeping your mind clear
      54s
  7. 14m 2s
    1. Choosing the right calendar for you
      4m 4s
    2. Using your calendar effectively
      3m 55s
    3. Saying no to others
      3m 5s
    4. Saying no to yourself
      2m 58s
  8. 4m 21s
    1. Preparing for action
      4m 21s
  9. 14m 12s
    1. Preparing to gather
      2m 40s
    2. Gathering to your inbox: At your desk
      6m 30s
    3. Gathering to your inbox: Elsewhere
      3m 49s
    4. Dealing with full inboxes
      1m 13s
  10. 31m 2s
    1. Mastering the "what, when, where" processing system
      3m 11s
    2. Processing question 1: What is the next step?
      3m 22s
    3. Processing question 2: When will it be done?
      4m 33s
    4. Processing question 3: Where is its home?
      3m 49s
    5. Filing made simple
      4m 4s
    6. Processing your first inbox
      7m 27s
    7. Setting your processing schedule
      4m 36s
  11. 18m 31s
    1. Applying "what, when, where" processing to email
      1m 53s
    2. Setting up an email resource folder
      2m 58s
    3. Creating email rules or filters
      4m 14s
    4. Processing email
      5m 8s
    5. Processing email vs. checking email
      4m 18s
  12. 18m 1s
    1. Understanding "you time" vs. "work time"
      4m 9s
    2. Establishing "most valuable activities"
      2m 44s
    3. Identifying your most valuable activities
      3m 39s
    4. Budgeting time for your most valuable activities
      4m 11s
    5. Using your time budgeter
      3m 18s
  13. 1m 38s
    1. Maintaining your productivity gains
      1m 38s
  14. 3m 0s
    1. Dave Crenshaw on getting himself organized
      3m 0s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Time Management Fundamentals.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.