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Effective time management is an indispensable skill. In Time Management Fundamentals, Dave Crenshaw explains how to sensibly allocate time in order to achieve greater productivity. Dave details a set of principles for staying organized, consolidating the workspace, keeping a clear mind, and developing a time budget. Also covered are techniques for managing a full inbox, processing email, and reserving time for the most important activities. Exercise files accompany the course.
The second fundamental principle of time management is, stop using your mind as a gathering point. In the last video, I explained how a gathering point is any place where things that are unprocessed gather. So if you use your mind as a gathering point, that means that you're allowing a lot of to-do's and tasks and projects to swirl around in your head. Think about the last hour. How many times did you interrupt yourself when a new thought popped into your head? Each one of those little self- interruptions was a switch, and switches, remember, will cause things to take longer, cause you to make more mistakes, and will increase your stress levels.
A mind filled with to-do's and action items is constantly in a state of switching. This is terribly inefficient, very stressful, and a recipe for lots of mistakes. It's part of the reason why many of you who I call the 'lost souls' once were organized and are now disorganized. You've allowed the to-do's to spill into your mind and distract your thoughts. I've seen instances of people who damage personal relationships simply because their mind is filled with too many unresolved tasks.
I've also seen people who don't sleep well because they go to bed at night thinking about all the things that they need to do and wake up in the morning thinking about all the things that they need to do. An entire section in this course is devoted to help you find a better system for getting all these things out of your mind forever. This will allow you to better focus throughout your day on the tasks at hand and not distract yourself. So in summary, principle two is never use your mind as a gathering point.
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