Understanding principle 1: Space

Video: Understanding principle 1: Space

The first fundamental principle of time management is space, meaning your workspace--the physical items that are around you. How well are you using the physical space that you have? In particular, we'll focus on helping you understand and live this one phrase: the more gathering points you have, the more switches you make, so have as few gathering points as possible. A gathering point is any place where things that are unresolved come together.

Understanding principle 1: Space

The first fundamental principle of time management is space, meaning your workspace--the physical items that are around you. How well are you using the physical space that you have? In particular, we'll focus on helping you understand and live this one phrase: the more gathering points you have, the more switches you make, so have as few gathering points as possible. A gathering point is any place where things that are unresolved come together.

I call these unresolved items unprocessed. Typical gathering points include piles of paper, stacks of bills, drawers stuffed full of miscellaneous items, even email inboxes, voicemail boxes, and receipts stuffed in your pocket are all considered gathering points. We must reduce the number of gathering points you have in order to reduce the amount of switches that take place in your day. Remember, every switch you make causes you to be less effective, make more mistakes, and increase your stress levels.

How does having many gathering points make you switch more during your day? Well, I like to use this little example. Imagine that you and I are in a competition, an orange-gathering competition. We must both gather oranges from trees and put them into one basket. You and I both have to gather 100 oranges and put them into one basket. Who can do it the fastest? Now, let's say that you have to gather oranges from 20 different trees, and I have to gather oranges from five different trees.

Who is going to win the competition? It's very simple, right? Because you have to make many more trips back and forth between all of those trees to get the oranges into that one basket, you're going to have a lot more switches. You're going to waste a lot of time and a lot of energy going back and forth between all those different gathering points for oranges. I have to make less trips going to fewer trees, so I go faster and I win the competition. The same thing happens in your day.

If you have a lot of gathering points, you expend a lot of time and energy going back and forth between them. So by reducing the number of gathering points you have, you'll gain precious time in your day, allowing you to focus on more important, more valuable activities. Later on in this course, we'll get into the specifics of reducing your gathering points. For now remember this, the more gathering points you have, the more switches you make, so have as few gathering points as possible.

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This video is part of

Time Management Fundamentals

52 video lessons · 63853 viewers

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1. Introduction

3m 31s
1. Welcome
51s
2. Getting the most from this course
2m 4s
3. Using the handouts and exercise files
36s
2. 1. Laying the Groundwork to Become Productive

3m 35s
1. Making a lasting change
1m 44s
1m 51s
3. 2. Understanding the Obstacle to Productivity

6m 16s
3m 12s
2. Understanding the consequences of multitasking
3m 4s
4. 3. Introducing the Three Principles of Productivity

7m 48s
1. Understanding principle 1: Space
2m 46s
2. Understanding principle 2: Mind
1m 47s
3. Understanding principle 3: Time
3m 15s
5. 4. Principle 1: Space

26m 17s
1. Taking inventory of your gathering points
2m 37s
3m 46s
3. Setting up an inbox gathering point
2m 23s
4. Working with a portable inbox
2m 49s
5. Getting the most from a notepad
2m 35s
6. Consolidating multiple email accounts
2m 34s
7. Consolidating multiple voicemail accounts
2m 56s
8. Establishing a wild card gathering point
2m 47s
9. Separating work and personal gathering points
2m 21s
10. Taking the next step toward controlling your space
1m 29s
6. 5. Principle 2: Mind

11m 24s
1. Selecting your mind clearing options
5m 13s
2. Clearing your mind using mental triggers
3m 23s
3. Setting a mind-clearing schedule
1m 54s
4. Taking the next step toward keeping your mind clear
54s
7. 6. Principle 3: Time

14m 2s
1. Choosing the right calendar for you
4m 4s
3m 55s
3. Saying no to others
3m 5s
4. Saying no to yourself
2m 58s
8. 7. Equipping Yourself for Action

4m 21s
1. Preparing for action
4m 21s
9. 8. Gathering to Your Inbox

14m 12s
1. Preparing to gather
2m 40s
6m 30s
3. Gathering to your inbox: Elsewhere
3m 49s
4. Dealing with full inboxes
1m 13s
10. 9. Understanding Processing

31m 2s
1. Mastering the "what, when, where" processing system
3m 11s
2. Processing question 1: What is the next step?
3m 22s
3. Processing question 2: When will it be done?
4m 33s
4. Processing question 3: Where is its home?
3m 49s
4m 4s
7m 27s
4m 36s
11. 10. Processing Email

18m 31s
1. Applying "what, when, where" processing to email
1m 53s
2. Setting up an email resource folder
2m 58s
3. Creating email rules or filters
4m 14s
4. Processing email
5m 8s
5. Processing email vs. checking email
4m 18s

18m 1s
1. Understanding "you time" vs. "work time"
4m 9s
2. Establishing "most valuable activities"
2m 44s
3. Identifying your most valuable activities
3m 39s
4. Budgeting time for your most valuable activities
4m 11s
3m 18s

1m 38s
1m 38s
14. Bonus

3m 0s
1. Dave Crenshaw on getting himself organized
3m 0s

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