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Understanding principle 1: Space

From: Time Management Fundamentals

Video: Understanding principle 1: Space

The first fundamental principle of time management is space, meaning your workspace--the physical items that are around you. How well are you using the physical space that you have? In particular, we'll focus on helping you understand and live this one phrase: the more gathering points you have, the more switches you make, so have as few gathering points as possible. A gathering point is any place where things that are unresolved come together.

Understanding principle 1: Space

The first fundamental principle of time management is space, meaning your workspace--the physical items that are around you. How well are you using the physical space that you have? In particular, we'll focus on helping you understand and live this one phrase: the more gathering points you have, the more switches you make, so have as few gathering points as possible. A gathering point is any place where things that are unresolved come together.

I call these unresolved items unprocessed. Typical gathering points include piles of paper, stacks of bills, drawers stuffed full of miscellaneous items, even email inboxes, voicemail boxes, and receipts stuffed in your pocket are all considered gathering points. We must reduce the number of gathering points you have in order to reduce the amount of switches that take place in your day. Remember, every switch you make causes you to be less effective, make more mistakes, and increase your stress levels.

How does having many gathering points make you switch more during your day? Well, I like to use this little example. Imagine that you and I are in a competition, an orange-gathering competition. We must both gather oranges from trees and put them into one basket. You and I both have to gather 100 oranges and put them into one basket. Who can do it the fastest? Now, let's say that you have to gather oranges from 20 different trees, and I have to gather oranges from five different trees.

Who is going to win the competition? It's very simple, right? Because you have to make many more trips back and forth between all of those trees to get the oranges into that one basket, you're going to have a lot more switches. You're going to waste a lot of time and a lot of energy going back and forth between all those different gathering points for oranges. I have to make less trips going to fewer trees, so I go faster and I win the competition. The same thing happens in your day.

If you have a lot of gathering points, you expend a lot of time and energy going back and forth between them. So by reducing the number of gathering points you have, you'll gain precious time in your day, allowing you to focus on more important, more valuable activities. Later on in this course, we'll get into the specifics of reducing your gathering points. For now remember this, the more gathering points you have, the more switches you make, so have as few gathering points as possible.

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Time Management Fundamentals

52 video lessons · 60223 viewers

Dave Crenshaw
Author

 
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  1. 3m 31s
    1. Welcome
      51s
    2. Getting the most from this course
      2m 4s
    3. Using the handouts and exercise files
      36s
  2. 3m 35s
    1. Making a lasting change
      1m 44s
    2. Finding your personal motivation
      1m 51s
  3. 6m 16s
    1. Addressing the myth of multitasking
      3m 12s
    2. Understanding the consequences of multitasking
      3m 4s
  4. 7m 48s
    1. Understanding principle 1: Space
      2m 46s
    2. Understanding principle 2: Mind
      1m 47s
    3. Understanding principle 3: Time
      3m 15s
  5. 26m 17s
    1. Taking inventory of your gathering points
      2m 37s
    2. Narrowing your gathering points
      3m 46s
    3. Setting up an inbox gathering point
      2m 23s
    4. Working with a portable inbox
      2m 49s
    5. Getting the most from a notepad
      2m 35s
    6. Consolidating multiple email accounts
      2m 34s
    7. Consolidating multiple voicemail accounts
      2m 56s
    8. Establishing a wild card gathering point
      2m 47s
    9. Separating work and personal gathering points
      2m 21s
    10. Taking the next step toward controlling your space
      1m 29s
  6. 11m 24s
    1. Selecting your mind clearing options
      5m 13s
    2. Clearing your mind using mental triggers
      3m 23s
    3. Setting a mind-clearing schedule
      1m 54s
    4. Taking the next step toward keeping your mind clear
      54s
  7. 14m 2s
    1. Choosing the right calendar for you
      4m 4s
    2. Using your calendar effectively
      3m 55s
    3. Saying no to others
      3m 5s
    4. Saying no to yourself
      2m 58s
  8. 4m 21s
    1. Preparing for action
      4m 21s
  9. 14m 12s
    1. Preparing to gather
      2m 40s
    2. Gathering to your inbox: At your desk
      6m 30s
    3. Gathering to your inbox: Elsewhere
      3m 49s
    4. Dealing with full inboxes
      1m 13s
  10. 31m 2s
    1. Mastering the "what, when, where" processing system
      3m 11s
    2. Processing question 1: What is the next step?
      3m 22s
    3. Processing question 2: When will it be done?
      4m 33s
    4. Processing question 3: Where is its home?
      3m 49s
    5. Filing made simple
      4m 4s
    6. Processing your first inbox
      7m 27s
    7. Setting your processing schedule
      4m 36s
  11. 18m 31s
    1. Applying "what, when, where" processing to email
      1m 53s
    2. Setting up an email resource folder
      2m 58s
    3. Creating email rules or filters
      4m 14s
    4. Processing email
      5m 8s
    5. Processing email vs. checking email
      4m 18s
  12. 18m 1s
    1. Understanding "you time" vs. "work time"
      4m 9s
    2. Establishing "most valuable activities"
      2m 44s
    3. Identifying your most valuable activities
      3m 39s
    4. Budgeting time for your most valuable activities
      4m 11s
    5. Using your time budgeter
      3m 18s
  13. 1m 38s
    1. Maintaining your productivity gains
      1m 38s
  14. 3m 0s
    1. Dave Crenshaw on getting himself organized
      3m 0s

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