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Effective time management is an indispensable skill. In Time Management Fundamentals, Dave Crenshaw explains how to sensibly allocate time in order to achieve greater productivity. Dave details a set of principles for staying organized, consolidating the workspace, keeping a clear mind, and developing a time budget. Also covered are techniques for managing a full inbox, processing email, and reserving time for the most important activities. Exercise files accompany the course.
Let's begin helping you live the principle of space. We'll start by finding out how many gathering points you have. Remember, a gathering point is any place where you gather unprocessed items, things like email, tasks, to-dos, ideas, busywork, assignments, projects, and so on. Unprocessed means you haven't clearly decided yet either what to do with it, when to do it, or where is its home. If any one of those three things are missing--what, when, where--then the place where that item is is a gathering point.
We've provided you with a very simple worksheet you can use to determine how many gathering points you have. On this worksheet, for each type of gathering point that you have, add one. So for instance, in the example at the top of the worksheet, you'll see voicemail. If you have three voicemail accounts, such as a personal voicemail, cell phone voicemail, and work voicemail, then the number you put there would be three. Go ahead and pause this video and then after you complete the gathering points worksheet, come back and I'll discuss your results with you.
Great! You've completed the Gathering Points worksheet. For many people, that worksheet is a real eye-opener. Let's take a look how your gathering points number compares with the average results that I've seen through the years of doing this exercise with clients. The average person prior to completing this course has between 30 and 40 gathering points. So if you had a number somewhere between 30 and 40, that's about average. The lowest I've seen from someone who hasn't completed this time management course is 12.
I would expect someone with the number around 10, 11, 12 or even lower, to be close to falling into that zen master time management personality. The highest number I've ever seen is 161 gathering points. If you're in that range, it's a significant number, and we have a lot of work to do, but we also have the greatest opportunity for improvement. Now that you understand where you fit on the scale of gathering points, I'll tell you the target number that we're going to shoot for in this training.
The number of gathering points that you want to strive to have at the end of this training is six. In the next videos, I'll explain what the six gathering points are and steps you can take to get to that number.
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