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From setting up Entourage as the default mail application to managing projects across the other Office applications, Entourage 2008 Essential Training teaches users how to fully take advantage of this software. Instructor Garrick Chow begins by covering how to create and configure accounts and import Address Book information, and then moves on to explore working with the Calendar to adding and updating events, sending and receiving invitations, flagging to-do items, creating project plans, and more.
Alright there are a couple more topics concerning sending messages that I would like to cover here. Up here in the toolbar you can see there is priority button and notice we can set the priority of mail that we are sending out. By default it's set on normal but you can choose lowest to low, to high to highest. And all it really does is just set the priority it doesn't make the email get sent any faster, no buzzing, no flashing lights go off on the recipient's email box when this is received. But some email programs like Entourage allow you organize your inbox via the priority of the email so if you do work in a company and if they have established that you should use the priority features of your email program this is useful to have.
I can say OK this is high priority I need to have your progress report by the end of Thursday. And you can see that in the Entourage window here we can choose to arrange by priority if we choose to. Cut and bring that email message back here but again that's all that really is, so you know if this is just a casual hello message you might just say OK this is just the lowest priority. Again it has no bearing on how the email is sent or when your recipient receives it all it does is just tag the email itself with a priority and if the recipient chooses to they can view their email in order of priority.
Another option going out is that you aren't always going to be able to write all of your emails in one sitting, maybe there is especially sensitive email that you are trying to write and you need to walk away from it a little bit before you send it out. All you have to do is to try to close the window that you are working in and it will ask you do you want to discard your changes, continue writing or save as draft. The option you want in this case is save as draft. And it's saying that Entourage replaces message in the Drafts folder until you send it. I click on OK. You might have seen that for a moment it said uploading messages to server that's because again I am using an iMap Server for my www.lynda.com address and which again mirrors what's being saved on my computer here.
If I were using my Gmail account a POP account here it wouldn't have saved anything to the server, would have just saved a copy over the draft email here on my computer. But because I am using an iMap Server I am actually accessing the draft on my Email Server. But if I go to the Drafts folder u can see there is a little 1 next to it that I can click on that and I can see the state of this so far. And if I want to continue working on this email I can come in here double click it, it will open the window again, make any changes that I need to and then I could send it off. So just be aware that if you have to walk away from your email message for a little bit and you want to make sure it's saved, just try to close it or just hit File Save and just save it as a draft and that will be saved in your Draft folder.
And finally once you are done, once you have typed your email out, you have added your signature, any attachments that you needed to, you have got all the recipients, just hit Send and off it will go.
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