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From setting up Entourage as the default mail application to managing projects across the other Office applications, Entourage 2008 Essential Training teaches users how to fully take advantage of this software. Instructor Garrick Chow begins by covering how to create and configure accounts and import Address Book information, and then moves on to explore working with the Calendar to adding and updating events, sending and receiving invitations, flagging to-do items, creating project plans, and more.
If you're switching to Entourage 2008 from an earlier version or if you were formerly using OS X 's built-in Mail program or some other mail program, chances are that you probably already have an e-mail account set up on your Mac in one of these applications and you'd like to move everything over into Entourage 2008. When you started Entourage for the first time, you were given the option to import data from previous Entourage versions or from other Mail applications on your Mac. But if you chose not to do that at the time, here's how you can do it later. You go up to File, Import, which opens the Import dialog box here and this is basically a setup assistant that walks you through the process of importing data.
The first thing it asks is, what you want to import? Is it Entourage information from an archive or an earlier version Entourage? Information from another application? You can import contacts or messages from a text file so if you exported a text file from say your address book or some other application, you can import those in as well and you can even import holidays in. This is kind of nice if you want to have national holidays listed on your Entourage calendar. And those are actually build into Entourage. You don't actually need to find a file with holidays built-in. I'll just show you that real quick. If you choose Holidays, and come in here it will build a country/region list. You just choose whatever country you're in, click Next, and then the holidays have been added to your calendar and you can see that by going to the calendar and there are the holidays that have added there in red. Pretty cool.
But anyway, it's a little off topic but I thought it was cool enough to show you that. Let's go back to File, Import. I actually have Apple Mail setup on my computer and I have an account in here that I have through Comcast and there are just a handful of e-mails in here, but I'm mostly interested in getting my Comcast account information moved from Mail into Entourage, since I'm switching over to Entourage. So let's just leave mail. So I'm going to import information from another application. If you are using an earlier version of Entourage, you choose Entourage information from a archive or earlier version. It's going to ask you which application you're working with, either Apple Mail or Eudora. If your application is not listed here, you can check that and then you'll be prompted to find the application you're working with. But in my case, I'm working with Apple Mail.
Then I have the option of choosing what I want to move in. Do I want all my messages, my accounts, any rules I might've created? Any signatures that I might have created? Now I know I didn't create any new rules or signatures so it doesn't matter whether I leave those checked or unchecked, but I do want to move the entire account information over and it would be nice to keep all of my messages in there so I just have them all in one place here in Entourage. So leaving those two checked, I'll click Next and it says, Entourage has finished importing the data. You click Finish. And now you go to the Tools, Accounts area. I see this POP account here. If I double-click, you can see this in my Comcast information right here.
I click OK, close that. If I come over here, I have this Mail Import folder now. If I look in the Inbox, there are all those e-mails that I imported from my Mail account. I can click on them to look at those. I'll be showing you how to rearrange these folders here a little bit later when we get to the chapters on working with e-mail. For now, you can see that it did import those messages into my Entourage account. That's basically how easy it is to import existing account information into Entourage 2008. Again that's File, Import. If you are importing from an earlier version of Entourage, you would keep that selected, hit Next, tell it which version of Entourage you are importing from and then just continue through the setup assistant here. I don't have a previous version of Entourage in here, so it's not finding any, but that's how it would work.
So that's how we import information from other e-mail applications into Entourage 2008.
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