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Importing data from other mail applications

From: Entourage 2008 for Mac Essential Training

Video: Importing data from other mail applications

If you're switching to Entourage 2008 from an earlier version or if you were formerly using OS X 's built-in Mail program or some other mail program, chances are that you probably already have an e-mail account set up on your Mac in one of these applications and you'd like to move everything over into Entourage 2008. When you started Entourage for the first time, you were given the option to import data from previous Entourage versions or from other Mail applications on your Mac. But if you chose not to do that at the time, here's how you can do it later. You go up to File, Import, which opens the Import dialog box here and this is basically a setup assistant that walks you through the process of importing data.

Importing data from other mail applications

If you're switching to Entourage 2008 from an earlier version or if you were formerly using OS X 's built-in Mail program or some other mail program, chances are that you probably already have an e-mail account set up on your Mac in one of these applications and you'd like to move everything over into Entourage 2008. When you started Entourage for the first time, you were given the option to import data from previous Entourage versions or from other Mail applications on your Mac. But if you chose not to do that at the time, here's how you can do it later. You go up to File, Import, which opens the Import dialog box here and this is basically a setup assistant that walks you through the process of importing data.

The first thing it asks is, what you want to import? Is it Entourage information from an archive or an earlier version Entourage? Information from another application? You can import contacts or messages from a text file so if you exported a text file from say your address book or some other application, you can import those in as well and you can even import holidays in. This is kind of nice if you want to have national holidays listed on your Entourage calendar. And those are actually build into Entourage. You don't actually need to find a file with holidays built-in. I'll just show you that real quick. If you choose Holidays, and come in here it will build a country/region list. You just choose whatever country you're in, click Next, and then the holidays have been added to your calendar and you can see that by going to the calendar and there are the holidays that have added there in red. Pretty cool.

But anyway, it's a little off topic but I thought it was cool enough to show you that. Let's go back to File, Import. I actually have Apple Mail setup on my computer and I have an account in here that I have through Comcast and there are just a handful of e-mails in here, but I'm mostly interested in getting my Comcast account information moved from Mail into Entourage, since I'm switching over to Entourage. So let's just leave mail. So I'm going to import information from another application. If you are using an earlier version of Entourage, you choose Entourage information from a archive or earlier version. It's going to ask you which application you're working with, either Apple Mail or Eudora. If your application is not listed here, you can check that and then you'll be prompted to find the application you're working with. But in my case, I'm working with Apple Mail.

Then I have the option of choosing what I want to move in. Do I want all my messages, my accounts, any rules I might've created? Any signatures that I might have created? Now I know I didn't create any new rules or signatures so it doesn't matter whether I leave those checked or unchecked, but I do want to move the entire account information over and it would be nice to keep all of my messages in there so I just have them all in one place here in Entourage. So leaving those two checked, I'll click Next and it says, Entourage has finished importing the data. You click Finish. And now you go to the Tools, Accounts area. I see this POP account here. If I double-click, you can see this in my Comcast information right here.

I click OK, close that. If I come over here, I have this Mail Import folder now. If I look in the Inbox, there are all those e-mails that I imported from my Mail account. I can click on them to look at those. I'll be showing you how to rearrange these folders here a little bit later when we get to the chapters on working with e-mail. For now, you can see that it did import those messages into my Entourage account. That's basically how easy it is to import existing account information into Entourage 2008. Again that's File, Import. If you are importing from an earlier version of Entourage, you would keep that selected, hit Next, tell it which version of Entourage you are importing from and then just continue through the setup assistant here. I don't have a previous version of Entourage in here, so it's not finding any, but that's how it would work.

So that's how we import information from other e-mail applications into Entourage 2008.

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This video is part of

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Entourage 2008 for Mac Essential Training

40 video lessons · 8254 viewers

Garrick Chow
Author

 
Expand all | Collapse all
  1. 1m 2s
    1. Welcome
      1m 2s
  2. 14m 53s
    1. The toolbar
      5m 22s
    2. The Favorites bar
      2m 14s
    3. The main window and the Quick Filter
      3m 58s
    4. Components overview
      3m 19s
  3. 24m 21s
    1. About identities and accounts
      2m 30s
    2. Creating a new account
      11m 13s
    3. Configuring POP and IMAP settings
      5m 32s
    4. Importing data from other mail applications
      3m 19s
    5. Making Entourage your default email application
      1m 47s
  4. 27m 57s
    1. Importing contacts from the Address Book
      3m 26s
    2. Adding contacts
      6m 49s
    3. Display and search options
      6m 53s
    4. Creating groups
      3m 1s
    5. Working with vCards
      3m 22s
    6. Exporting contacts
      4m 26s
  5. 24m 3s
    1. Viewing the Calendar
      6m 26s
    2. Adding events
      10m 59s
    3. Sending and receiving invitations
      6m 38s
  6. 33m 42s
    1. Working with notes
      5m 58s
    2. Creating tasks
      5m 9s
    3. Flagging an item as a to-do
      6m 20s
    4. Linking items
      5m 2s
    5. Using My Day
      11m 13s
  7. 28m 56s
    1. Creating a new message
      7m 17s
    2. Formatting text
      3m 33s
    3. Adding a signature
      4m 33s
    4. Adding attachments
      5m 19s
    5. Replying to email
      2m 44s
    6. Forwarding and redirecting email
      3m 0s
    7. Sending email
      2m 30s
  8. 25m 13s
    1. Checking for new mail
      3m 10s
    2. Receiving and saving attachments
      4m 42s
    3. Managing junk mail
      7m 58s
    4. Creating message folders
      5m 0s
    5. Creating message rules
      4m 23s
  9. 16m 31s
    1. Creating a new project
      4m 55s
    2. Adding items to the project
      8m 59s
    3. Backing up the project
      2m 37s
  10. 22s
    1. Goodbye
      22s

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