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Getting the most from a notepad

From: Time Management Fundamentals

Video: Getting the most from a notepad

A notepad is a flexible gathering point you can take with you wherever you go to jot down ideas, notes, and action items very quickly. The notepad is a little bit unique in that it combines some of your hand- written notes with no direct action required with other concrete action items that need to be processed. First, let's talk about what kind of notepad you might use. Personally, I use a notepad the size of a full-size sheet of paper. I combined that notepad in my padfolio with a portable inbox, making it easy for me to carry both gathering points with me wherever I go.

Getting the most from a notepad

A notepad is a flexible gathering point you can take with you wherever you go to jot down ideas, notes, and action items very quickly. The notepad is a little bit unique in that it combines some of your hand- written notes with no direct action required with other concrete action items that need to be processed. First, let's talk about what kind of notepad you might use. Personally, I use a notepad the size of a full-size sheet of paper. I combined that notepad in my padfolio with a portable inbox, making it easy for me to carry both gathering points with me wherever I go.

Some people also have had success with very small notepad, such as this one here. You can find these notepads at any office supply store at a very small expense. These are nice because you can carry them with you in your pocket wherever you go. Another option for a notepad for some people is a tablet PC or a tablet device which allows them to handwrite their notes in a digital form. These digital tablets can be used in the same way one would use a larger physical notepad.

Whichever one of these notepads that you use, here are a couple of best practices for gathering items to the notepad. Number one, make sure that you clearly indicate action items. Separate them from just your general notes by using some sort of a symbol. In my case, I use an open check box, which lets me know that I need to process it. This is very different than completing it, and I'll show later on how you process these items.

But for now, just whenever you encounter some sort of action item, give it a symbol, a star, an open box, or even placing little plastic tags on the side has been successful for some people. The second best practice is that when you get back to your inbox, or to your office, if you're using a paper notepad, rip off all the pages and bring them to blank. Then put all of those pages into the inbox. This makes it easy for you to not have to remember to go back and look through the notepad to find those action items.

This practice gives you a blank slate each day, helping you do not multitask during the day and be distracted by other unresolved items that you've written down previously. Take a moment right now and decide what kind of notepad you're going to carry with you wherever you go.

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This video is part of

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Time Management Fundamentals

52 video lessons · 60262 viewers

Dave Crenshaw
Author

 
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  1. 3m 31s
    1. Welcome
      51s
    2. Getting the most from this course
      2m 4s
    3. Using the handouts and exercise files
      36s
  2. 3m 35s
    1. Making a lasting change
      1m 44s
    2. Finding your personal motivation
      1m 51s
  3. 6m 16s
    1. Addressing the myth of multitasking
      3m 12s
    2. Understanding the consequences of multitasking
      3m 4s
  4. 7m 48s
    1. Understanding principle 1: Space
      2m 46s
    2. Understanding principle 2: Mind
      1m 47s
    3. Understanding principle 3: Time
      3m 15s
  5. 26m 17s
    1. Taking inventory of your gathering points
      2m 37s
    2. Narrowing your gathering points
      3m 46s
    3. Setting up an inbox gathering point
      2m 23s
    4. Working with a portable inbox
      2m 49s
    5. Getting the most from a notepad
      2m 35s
    6. Consolidating multiple email accounts
      2m 34s
    7. Consolidating multiple voicemail accounts
      2m 56s
    8. Establishing a wild card gathering point
      2m 47s
    9. Separating work and personal gathering points
      2m 21s
    10. Taking the next step toward controlling your space
      1m 29s
  6. 11m 24s
    1. Selecting your mind clearing options
      5m 13s
    2. Clearing your mind using mental triggers
      3m 23s
    3. Setting a mind-clearing schedule
      1m 54s
    4. Taking the next step toward keeping your mind clear
      54s
  7. 14m 2s
    1. Choosing the right calendar for you
      4m 4s
    2. Using your calendar effectively
      3m 55s
    3. Saying no to others
      3m 5s
    4. Saying no to yourself
      2m 58s
  8. 4m 21s
    1. Preparing for action
      4m 21s
  9. 14m 12s
    1. Preparing to gather
      2m 40s
    2. Gathering to your inbox: At your desk
      6m 30s
    3. Gathering to your inbox: Elsewhere
      3m 49s
    4. Dealing with full inboxes
      1m 13s
  10. 31m 2s
    1. Mastering the "what, when, where" processing system
      3m 11s
    2. Processing question 1: What is the next step?
      3m 22s
    3. Processing question 2: When will it be done?
      4m 33s
    4. Processing question 3: Where is its home?
      3m 49s
    5. Filing made simple
      4m 4s
    6. Processing your first inbox
      7m 27s
    7. Setting your processing schedule
      4m 36s
  11. 18m 31s
    1. Applying "what, when, where" processing to email
      1m 53s
    2. Setting up an email resource folder
      2m 58s
    3. Creating email rules or filters
      4m 14s
    4. Processing email
      5m 8s
    5. Processing email vs. checking email
      4m 18s
  12. 18m 1s
    1. Understanding "you time" vs. "work time"
      4m 9s
    2. Establishing "most valuable activities"
      2m 44s
    3. Identifying your most valuable activities
      3m 39s
    4. Budgeting time for your most valuable activities
      4m 11s
    5. Using your time budgeter
      3m 18s
  13. 1m 38s
    1. Maintaining your productivity gains
      1m 38s
  14. 3m 0s
    1. Dave Crenshaw on getting himself organized
      3m 0s

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