Entourage 2008 for Mac Essential Training
Illustration by Richard Downs

Exporting contacts


From:

Entourage 2008 for Mac Essential Training

with Garrick Chow

Video: Exporting contacts

As time goes on, your Entourage address book becomes more and more important because all of your contact information is stored there. If you have ever lost your mobile phone, you know what it feels like to suddenly be without all the names and numbers you never bothered to memorize because you had them all stored on your phone. And your Entourage Address Book probably contains even more information than just your contacts' names, numbers and addresses. You definitely don't want to lose all that information should something bad happen to your computer. Fortunately there are couple of ways to backup your contact info. I am going to show you three methods and even though they can be used for backup, also bear in mind that they are great ways to share contact information with others or to just export your contacts into a different format so that they can be used in other applications.
Expand all | Collapse all
  1. 1m 4s
    1. Welcome
      1m 4s
  2. 14m 51s
    1. The toolbar
      5m 21s
    2. The Favorites bar
      2m 13s
    3. The main window and the Quick Filter
      3m 58s
    4. Components overview
      3m 19s
  3. 24m 20s
    1. About identities and accounts
      2m 30s
    2. Creating a new account
      11m 13s
    3. Configuring POP and IMAP settings
      5m 32s
    4. Importing data from other mail applications
      3m 19s
    5. Making Entourage your default email application
      1m 46s
  4. 27m 51s
    1. Importing contacts from the Address Book
      3m 26s
    2. Adding contacts
      6m 46s
    3. Display and search options
      6m 52s
    4. Creating groups
      3m 1s
    5. Working with vCards
      3m 21s
    6. Exporting contacts
      4m 25s
  5. 24m 1s
    1. Viewing the Calendar
      6m 26s
    2. Adding events
      10m 58s
    3. Sending and receiving invitations
      6m 37s
  6. 33m 41s
    1. Working with notes
      5m 58s
    2. Creating tasks
      5m 9s
    3. Flagging an item as a to-do
      6m 19s
    4. Linking items
      5m 2s
    5. Using My Day
      11m 13s
  7. 28m 53s
    1. Creating a new message
      7m 17s
    2. Formatting text
      3m 32s
    3. Adding a signature
      4m 33s
    4. Adding attachments
      5m 18s
    5. Replying to email
      2m 43s
    6. Forwarding and redirecting email
      3m 0s
    7. Sending email
      2m 30s
  8. 25m 10s
    1. Checking for new mail
      3m 9s
    2. Receiving and saving attachments
      4m 42s
    3. Managing junk mail
      7m 57s
    4. Creating message folders
      5m 0s
    5. Creating message rules
      4m 22s
  9. 16m 30s
    1. Creating a new project
      4m 55s
    2. Adding items to the project
      8m 59s
    3. Backing up the project
      2m 36s
  10. 23s
    1. Goodbye
      23s

Start your free trial now, and begin learning software, business and creative skills—anytime, anywhere—with video instruction from recognized industry experts.

Start Your Free Trial Now
please wait ...
Watch the Online Video Course Entourage 2008 for Mac Essential Training
3h 17m Beginner Feb 29, 2008

Viewers: in countries Watching now:

From setting up Entourage as the default mail application to managing projects across the other Office applications, Entourage 2008 Essential Training teaches users how to fully take advantage of this software. Instructor Garrick Chow begins by covering how to create and configure accounts and import Address Book information, and then moves on to explore working with the Calendar to adding and updating events, sending and receiving invitations, flagging to-do items, creating project plans, and more.

Topics include:
  • Creating and configuring new accounts
  • Making Entourage the default email application
  • Importing contacts from other applications
  • Syncing with Apple Address Book and iCal
  • Managing events
  • Flagging items as to-dos
  • Writing and sending email
  • Receiving and saving attachments
  • Creating a new project in the Project Center
Subject:
Business
Software:
Entourage
Author:
Garrick Chow

Exporting contacts

As time goes on, your Entourage address book becomes more and more important because all of your contact information is stored there. If you have ever lost your mobile phone, you know what it feels like to suddenly be without all the names and numbers you never bothered to memorize because you had them all stored on your phone. And your Entourage Address Book probably contains even more information than just your contacts' names, numbers and addresses. You definitely don't want to lose all that information should something bad happen to your computer. Fortunately there are couple of ways to backup your contact info. I am going to show you three methods and even though they can be used for backup, also bear in mind that they are great ways to share contact information with others or to just export your contacts into a different format so that they can be used in other applications.

Now we just talked about vCards in the previous movie. Again vCards are nice because they contain each individual contact's information in a single file and you can easily and quickly backup every contact in your Address Book as individual vCards all you have to do is drag your Address Book from Entourage to your desktop. I am going to make my Entourage window a little smaller here and I am just going to drag Address Book right here to my desktop boom hide Entourage and I have got a folder here called Address Book, if I double click to that and open it, you can see that I now have an individual vCard for every single contact that's in my Address Book.

It will be a good idea to burn this to a CD as a backup or you could move it to a folder on another computer and then import those addresses into another copy of Entourage. Let's go back to Entourage. The next method of backing up is to export your contacts as a text file. This is useful not only as a backup method but also if you want to use the contact info in another program like an Excel spreadsheet. You can just choose the contacts you want to export so you can hold command and click Individual Contacts if you just wanted to export those contacts or you could hit Command A on your keyboard to select all and then choose File Export.

In this export dialogue box you want to choose to export your contacts to a list in tab delimited text. That means that each bit of information in each one of these contacts will have a tab on it basically meaning the tab key on your keyboard so it will be the first name tab, the last name tab so on and so on. We also have the option here to export items as an Entourage archive which is a special sort of file that Entourage can read and import very quickly. So you could archive things like old Emails, notes, counter events and so on. But in this incidence I want to export my contacts as a text file so with that selected, I click the right arrow here to move on to the next screen.

It's going to ask me to save this someplace I am just going to hit Command D to save this to my desktop and save it as Contacts Export.txt. If you wanted to save it at another location you could just toggle up in the dialogue box here on the desktop it's fine for me I will click Save, will click Done. Let's hide Entourage again say Command H. And there is Contacts Export.txt, if I double click to open that this is what it looks like in my TextEdit program. Not very easy to read but if I open it in a program like Microsoft Excel you can see that each one of those contact information items are now in their own individual cells.

So from here I could start formatting this document however I need to. Now if you don't know much about excel, you can always checkout Excel 2008 Essential Training on the www.lynda.com online training library but we are not going to really spend much time in Excel at all, in fact we are not going to spend anytime there right now. Let's go back to Entourage. Now the third method of backing up your contacts is sort of old fashioned and that's to actually print them out on paper.

I know paper, who prints stuff anymore but it might not be a bad idea to have a hard copy of your contacts. Paper doesn't crash, hard-drives do. Again you can select individual contacts to print out, if you just wanted to select a handful of them you can hold on Command and click them or you can hit Command A to select them all and then just choose File Print. That opens up my print dialogue box. Now obviously I can't show you what this looks like on printed paper but I can click the preview button here to show you a PDF version and zoom in here, you can see all of my contacts now are printed on paper Virtual Paper in this case and they are all separated with this nice horizontal divider line.

If I wanted to, I could print from here but also bear in mind that this is Mac OS X so when you choose Print, you can come over here to the PDF button and choose Save it as a PDF Document so if you want to save this printout as an electronic file you can do that as well. Alright so there we have three different methods for exporting and/or backing up your Address Book contacts. Whichever method you choose, you probably want to go with at least one of these and then keep that file or that printout separate from your computer just in case anything bad happens to it.

There are currently no FAQs about Entourage 2008 for Mac Essential Training.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

* Estimated file size

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Entourage 2008 for Mac Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.