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Creating tasks

From: Entourage 2008 for Mac Essential Training

Video: Creating tasks

OK. Now let's talk about tasks. I'll switch over to the Tasks section here in Entourage. You can see I did create a task here in the first chapter, but we'll do a couple more here. So you want to think of tasks as the items that you need to do. Which can be a little confusing at first because there is also this To Do button here that also appears in the Mail section and in the Address Book section, we have these little To Do flags. We'll get to these To Do's a little bit later. For now just think of the task section as the area where you store the things you need to do, like returning phone call or getting your tires rotated or buying groceries, getting a haircut and anything else that needs to get accomplished at some point.

Creating tasks

OK. Now let's talk about tasks. I'll switch over to the Tasks section here in Entourage. You can see I did create a task here in the first chapter, but we'll do a couple more here. So you want to think of tasks as the items that you need to do. Which can be a little confusing at first because there is also this To Do button here that also appears in the Mail section and in the Address Book section, we have these little To Do flags. We'll get to these To Do's a little bit later. For now just think of the task section as the area where you store the things you need to do, like returning phone call or getting your tires rotated or buying groceries, getting a haircut and anything else that needs to get accomplished at some point.

Your tasks don't have to be due on a specific date, although you can tag them as being due on a specific date if you want to. But you can also leave them completely open ended, basically just so there is reminder you have to eventually get something done. So to create a new task we just click the New button. That opens a window that looks a lot like the New Event window that you see when you're working with your calendar. But unlike the calendar, the start date and due dates have little check boxes next to them, indicating that they're optional. So let's say I need to remind myself to pick up dog food. Now I know I have enough dog food at home to feed my dog for at least another week, but I definitely need to get some soon. So I'm not going to bother with a start date, but I will set a reminder for myself. If I don't get any by say, next Tuesday by this time to give me a reminder at 9 a.m.

You can also prioritize your tasks from highest to lowest or just normal. Buying dog food is probably just a normal priority and isn't really that urgent. So I'll leave Normal selected there and if I have any other notes or reminders related to this task, I can type them down here, but I don't have an in this case. I just categorize this as Personal and I'll close this and save it. And now I see my task listed here and I've got a little reminder icon there. It tells me no start date, no due date.

I'll assign a few more tasks. I'll click the New button again. Remind myself here that I have to clean out the garage. I won't have a start date or end date. That's just something I wan to remind myself to do. I can even say that's sort of a low priority at this point and we'll save that and actually let me make it a personal thing too. And we'll Save. There's Clean out garage. You can see the little arrow here, pointing down indicating that this is a low priority item and you can click all these column headers if I wanted to sort by priority or by whether it is recurring or not, or whether it is a reminder.

And so on. Let's add another one. And let's say I want to remind myself to pay the electric bill. I know this is due on a particular date. So let's check due date, and it's due on the 30th. That will be a normal priority, but that does occur every month so let's just say it's on the 30th of every month. You can see here that it added that bar here that says due Day 30 of Every Month. Now if I want to further edit that, I could come in here and this is a lot like setting up an event in the calendar area.

We'll go ahead and save that. Pay the electric bill. And it has a recurring icon there now. Now I have this list of tasks and like the other sections in Entourage again I can sort on them by my clicking on the column header, by clicking Start Date or Due Date or by the Task alphabetically if I needed to. By the status or by the priority or so on and so on. Now if you get around to actually completing one of your tasks, you can check it off if just by clicking any of these checkboxes here. So if I manage to pick up dog food, I could just check that. You see that Entourage crosses that out.

And if you did set any reminders, notice that the reminder icon then disappears, meaning in that even if I double-click this, I'll see that the reminder's still set here. The reminder icon has disappeared because it's been crossed out so little reminder will no longer pop-up telling me to remember to buy dog food because I already did it. Also keep in mind, just like the other sections in Entourage you have these Views menus here so you wanted to see tasks that have changed in the past seven days or completed or that are due today and so on and so on, you can click these items here to view your tasks that way.

And you can see under Completed, Pick up dog food appears there. We also have this status menu up here that shows just incomplete tasks or complete tasks. Or I can show by due dates, Due Today or Due This Week. Let's go back and look at incomplete tasks there. Now Entourage will continue to remember your tasks so even if I go under Completed there, it will remain there, but if I do want to get rid of a task once it's done, I can select it, hit Delete. It will say, "Are you sure?" We'll say, "Delete", and then it will be gone.

Alright. So that's how do manually work with tasks. There is another way to create items for your task lists and that's by linking tasks and things like e-mails or notes but we'll look at how to link items together little later in this chapter. First I want to show you how to turn various items in Entourage into To Do items and we'll look at how to do that in the next movie.

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Image for Entourage 2008 for Mac Essential Training
Entourage 2008 for Mac Essential Training

40 video lessons · 8259 viewers

Garrick Chow
Author

 
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  1. 1m 2s
    1. Welcome
      1m 2s
  2. 14m 53s
    1. The toolbar
      5m 22s
    2. The Favorites bar
      2m 14s
    3. The main window and the Quick Filter
      3m 58s
    4. Components overview
      3m 19s
  3. 24m 21s
    1. About identities and accounts
      2m 30s
    2. Creating a new account
      11m 13s
    3. Configuring POP and IMAP settings
      5m 32s
    4. Importing data from other mail applications
      3m 19s
    5. Making Entourage your default email application
      1m 47s
  4. 27m 57s
    1. Importing contacts from the Address Book
      3m 26s
    2. Adding contacts
      6m 49s
    3. Display and search options
      6m 53s
    4. Creating groups
      3m 1s
    5. Working with vCards
      3m 22s
    6. Exporting contacts
      4m 26s
  5. 24m 3s
    1. Viewing the Calendar
      6m 26s
    2. Adding events
      10m 59s
    3. Sending and receiving invitations
      6m 38s
  6. 33m 42s
    1. Working with notes
      5m 58s
    2. Creating tasks
      5m 9s
    3. Flagging an item as a to-do
      6m 20s
    4. Linking items
      5m 2s
    5. Using My Day
      11m 13s
  7. 28m 56s
    1. Creating a new message
      7m 17s
    2. Formatting text
      3m 33s
    3. Adding a signature
      4m 33s
    4. Adding attachments
      5m 19s
    5. Replying to email
      2m 44s
    6. Forwarding and redirecting email
      3m 0s
    7. Sending email
      2m 30s
  8. 25m 13s
    1. Checking for new mail
      3m 10s
    2. Receiving and saving attachments
      4m 42s
    3. Managing junk mail
      7m 58s
    4. Creating message folders
      5m 0s
    5. Creating message rules
      4m 23s
  9. 16m 31s
    1. Creating a new project
      4m 55s
    2. Adding items to the project
      8m 59s
    3. Backing up the project
      2m 37s
  10. 22s
    1. Goodbye
      22s

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