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From setting up Entourage as the default mail application to managing projects across the other Office applications, Entourage 2008 Essential Training teaches users how to fully take advantage of this software. Instructor Garrick Chow begins by covering how to create and configure accounts and import Address Book information, and then moves on to explore working with the Calendar to adding and updating events, sending and receiving invitations, flagging to-do items, creating project plans, and more.
OK. Now let's talk about tasks. I'll switch over to the Tasks section here in Entourage. You can see I did create a task here in the first chapter, but we'll do a couple more here. So you want to think of tasks as the items that you need to do. Which can be a little confusing at first because there is also this To Do button here that also appears in the Mail section and in the Address Book section, we have these little To Do flags. We'll get to these To Do's a little bit later. For now just think of the task section as the area where you store the things you need to do, like returning phone call or getting your tires rotated or buying groceries, getting a haircut and anything else that needs to get accomplished at some point.
Your tasks don't have to be due on a specific date, although you can tag them as being due on a specific date if you want to. But you can also leave them completely open ended, basically just so there is reminder you have to eventually get something done. So to create a new task we just click the New button. That opens a window that looks a lot like the New Event window that you see when you're working with your calendar. But unlike the calendar, the start date and due dates have little check boxes next to them, indicating that they're optional. So let's say I need to remind myself to pick up dog food. Now I know I have enough dog food at home to feed my dog for at least another week, but I definitely need to get some soon. So I'm not going to bother with a start date, but I will set a reminder for myself. If I don't get any by say, next Tuesday by this time to give me a reminder at 9 a.m.
You can also prioritize your tasks from highest to lowest or just normal. Buying dog food is probably just a normal priority and isn't really that urgent. So I'll leave Normal selected there and if I have any other notes or reminders related to this task, I can type them down here, but I don't have an in this case. I just categorize this as Personal and I'll close this and save it. And now I see my task listed here and I've got a little reminder icon there. It tells me no start date, no due date.
I'll assign a few more tasks. I'll click the New button again. Remind myself here that I have to clean out the garage. I won't have a start date or end date. That's just something I wan to remind myself to do. I can even say that's sort of a low priority at this point and we'll save that and actually let me make it a personal thing too. And we'll Save. There's Clean out garage. You can see the little arrow here, pointing down indicating that this is a low priority item and you can click all these column headers if I wanted to sort by priority or by whether it is recurring or not, or whether it is a reminder.
And so on. Let's add another one. And let's say I want to remind myself to pay the electric bill. I know this is due on a particular date. So let's check due date, and it's due on the 30th. That will be a normal priority, but that does occur every month so let's just say it's on the 30th of every month. You can see here that it added that bar here that says due Day 30 of Every Month. Now if I want to further edit that, I could come in here and this is a lot like setting up an event in the calendar area.
We'll go ahead and save that. Pay the electric bill. And it has a recurring icon there now. Now I have this list of tasks and like the other sections in Entourage again I can sort on them by my clicking on the column header, by clicking Start Date or Due Date or by the Task alphabetically if I needed to. By the status or by the priority or so on and so on. Now if you get around to actually completing one of your tasks, you can check it off if just by clicking any of these checkboxes here. So if I manage to pick up dog food, I could just check that. You see that Entourage crosses that out.
And if you did set any reminders, notice that the reminder icon then disappears, meaning in that even if I double-click this, I'll see that the reminder's still set here. The reminder icon has disappeared because it's been crossed out so little reminder will no longer pop-up telling me to remember to buy dog food because I already did it. Also keep in mind, just like the other sections in Entourage you have these Views menus here so you wanted to see tasks that have changed in the past seven days or completed or that are due today and so on and so on, you can click these items here to view your tasks that way.
And you can see under Completed, Pick up dog food appears there. We also have this status menu up here that shows just incomplete tasks or complete tasks. Or I can show by due dates, Due Today or Due This Week. Let's go back and look at incomplete tasks there. Now Entourage will continue to remember your tasks so even if I go under Completed there, it will remain there, but if I do want to get rid of a task once it's done, I can select it, hit Delete. It will say, "Are you sure?" We'll say, "Delete", and then it will be gone.
Alright. So that's how do manually work with tasks. There is another way to create items for your task lists and that's by linking tasks and things like e-mails or notes but we'll look at how to link items together little later in this chapter. First I want to show you how to turn various items in Entourage into To Do items and we'll look at how to do that in the next movie.
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