Entourage 2008 for Mac Essential Training
Illustration by Richard Downs

Creating message folders


From:

Entourage 2008 for Mac Essential Training

with Garrick Chow

Start your free trial now, and begin learning software, business and creative skills—anytime, anywhere—with video instruction from recognized industry experts.

Start Your Free Trial Now

Video: Creating message folders

In this movie I want to talk briefly about the folder list in the Mail section of Entourage over here on the left. Now my folder list probably looks a little more complicated than yours, especially if you only have one e-mail account. What you are seeing right now is a result all the stuff I've set up in previous movies. Because I set my lynda.com e-mail account information on Entourage, which is an IMAP server, it has its own set of mailboxes here, Inbox, Drafts, Sent, Trash and Spam. [Program beeps.] And this Mail Import folder here is here because I showed you how to import account information from Apple Mail back in Chapter 2. So I'll collapse my lynda.com folder here and this a little bit closer to what you would see you on your copy of Entourage if you've only set up one POP e-mail account. Just ignore lynda.com and the Mail Import server and what you have left are the things that should be in Entourage by default. We've got On My Computer, and we have six default e-mail boxes here: Inbox, Drafts, Outbox, Sent Items, Deleted Items and Junk Mail.
Expand all | Collapse all
  1. 1m 4s
    1. Welcome
      1m 4s
  2. 14m 51s
    1. The toolbar
      5m 21s
    2. The Favorites bar
      2m 13s
    3. The main window and the Quick Filter
      3m 58s
    4. Components overview
      3m 19s
  3. 24m 20s
    1. About identities and accounts
      2m 30s
    2. Creating a new account
      11m 13s
    3. Configuring POP and IMAP settings
      5m 32s
    4. Importing data from other mail applications
      3m 19s
    5. Making Entourage your default email application
      1m 46s
  4. 27m 51s
    1. Importing contacts from the Address Book
      3m 26s
    2. Adding contacts
      6m 46s
    3. Display and search options
      6m 52s
    4. Creating groups
      3m 1s
    5. Working with vCards
      3m 21s
    6. Exporting contacts
      4m 25s
  5. 24m 1s
    1. Viewing the Calendar
      6m 26s
    2. Adding events
      10m 58s
    3. Sending and receiving invitations
      6m 37s
  6. 33m 41s
    1. Working with notes
      5m 58s
    2. Creating tasks
      5m 9s
    3. Flagging an item as a to-do
      6m 19s
    4. Linking items
      5m 2s
    5. Using My Day
      11m 13s
  7. 28m 53s
    1. Creating a new message
      7m 17s
    2. Formatting text
      3m 32s
    3. Adding a signature
      4m 33s
    4. Adding attachments
      5m 18s
    5. Replying to email
      2m 43s
    6. Forwarding and redirecting email
      3m 0s
    7. Sending email
      2m 30s
  8. 25m 10s
    1. Checking for new mail
      3m 9s
    2. Receiving and saving attachments
      4m 42s
    3. Managing junk mail
      7m 57s
    4. Creating message folders
      5m 0s
    5. Creating message rules
      4m 22s
  9. 16m 30s
    1. Creating a new project
      4m 55s
    2. Adding items to the project
      8m 59s
    3. Backing up the project
      2m 36s
  10. 23s
    1. Goodbye
      23s

please wait ...
Watch the Online Video Course Entourage 2008 for Mac Essential Training
3h 17m Beginner Feb 29, 2008

Viewers: in countries Watching now:

From setting up Entourage as the default mail application to managing projects across the other Office applications, Entourage 2008 Essential Training teaches users how to fully take advantage of this software. Instructor Garrick Chow begins by covering how to create and configure accounts and import Address Book information, and then moves on to explore working with the Calendar to adding and updating events, sending and receiving invitations, flagging to-do items, creating project plans, and more.

Topics include:
  • Creating and configuring new accounts
  • Making Entourage the default email application
  • Importing contacts from other applications
  • Syncing with Apple Address Book and iCal
  • Managing events
  • Flagging items as to-dos
  • Writing and sending email
  • Receiving and saving attachments
  • Creating a new project in the Project Center
Subject:
Business
Software:
Entourage
Author:
Garrick Chow

Creating message folders

In this movie I want to talk briefly about the folder list in the Mail section of Entourage over here on the left. Now my folder list probably looks a little more complicated than yours, especially if you only have one e-mail account. What you are seeing right now is a result all the stuff I've set up in previous movies. Because I set my lynda.com e-mail account information on Entourage, which is an IMAP server, it has its own set of mailboxes here, Inbox, Drafts, Sent, Trash and Spam. [Program beeps.] And this Mail Import folder here is here because I showed you how to import account information from Apple Mail back in Chapter 2. So I'll collapse my lynda.com folder here and this a little bit closer to what you would see you on your copy of Entourage if you've only set up one POP e-mail account. Just ignore lynda.com and the Mail Import server and what you have left are the things that should be in Entourage by default. We've got On My Computer, and we have six default e-mail boxes here: Inbox, Drafts, Outbox, Sent Items, Deleted Items and Junk Mail.

You'll have Microsoft's News Server, which we're not going to be getting into, and we have Mail views, which we now are for filtering for messages. So let me give you quick rundown of what each of these folders here on my computer is for. Now the Inbox, as we probably know already, contains all messages that you receive that weren't sent to your Junk Mail folder. The Drafts folder contains any e-mails you've composed or are working on but haven't sent yet. The Outbox contains messages that are on their way to being sent. If you're connected to the Internet at all times and you have a fast connection, your messages will usually only spend a few seconds in the Outbox before they get moved to the Sent folder, where all sent e-mails are then stored. The Deleted Items folder contains messages you deleted which you can still read by clicking on them and you can still drag them back into your Inbox if you accidentally send an e-mail here.

So if you want to send this back to Inbox, just drag that back, and off it goes. If you want to permanently delete items in your Deleted Items folder. You can right-click or Control-click on Deleted Items and choose Empty Deleted Items. You'll get a warning that says, "Entourage will permanently delete all messages and subfolders in this folder. Are you sure you want to do this?" I'll cancel out for now. And lastly we have the Junk E-mail folder, which as we learned the previous movie stores any messages that you or Entourage consider junk. Now people are going to get along fine with just these six folders. But if you get a lot of e-mails, you might find useful to create additional folders to store and organize your e-mails.

For example you could create a work folder to contain all messages related to your work. And a personal folder to contain all personal messages. To create a new folder just right-click or Control-click on any subfolder, and since in some talk about messages I'm going to be receiving, I'm right-clicking on my Inbox and then we can choose New Folder or New Subfolder. A new folder will sit at the same level as the other six folders in my Inbox. while the subfolder will be placed inside whatever folder I clicked on. For example, my Inbox currently contains e-mails that were sent to both my Gmail account and to my Comcast account.

So here you can see this e-mail was sent to my garricklynda@Gmailaccount.com and down here we have some e-mails that were sent my Comcast account. Maybe I want to keep things more organized by creating subfolders in my Inbox to separate mail sent to these two accounts. So I'll right click on the Inbox and choose New Subfolder and I'll create a subfolder called Gmail. And I'll right-click on Inbox again and create another new subfolder and I'll call this one Comcast. Now I can just start dragging messages into the proper folders. So this one from Lenny here is to my Gmail.

I'll put that one in Gmail. This one is to Comcast. I'll drag that to my Comcast account and so on. But I wouldn't want to have spent a lot of time dragging messages to their appropriate folders every time they come in. I would be be much easier to have Entourage automatically place e-mails in the right folder for me. I'll be showing you how to set something like that up in the next movie. But first I want to go over a couple more things about folders. You can convert a subfolder to a main folder if, for example, you don't want or need to toggle say, the Inbox open and closed to see those folders all the time. You just drag the folder that you want to turn into a main folder to On My Computer and you can see that puts that at the same level as the other folders under On My Computer.

If you change your mind or make a mistake, just drag them back to Inbox in this case, and it turns it back into a subfolder. If you want to delete a folder, just select it and hit the Delete key on your keyboard. That folder and any messages in that folder will get moved to the Deleted Items folder. Of course you can rescue it, if you made a mistake, by dragging it back to the Inbox. I'll cancel for now. Now in the next movie, I'll show you how to set up rules in Entourage to route messages to specific folders, but also remember that you have the Mail Views area down here for searching through your messages using specific criteria like for instance, Unread, which instantly shows you all messages regardless of which folder and that you haven't read yet.

You can create your own Mail Views by again using the Quick Filter bar up here, which I showed you how to do in Chapter 3, when I showed you how to sort through your address book. Just come up here, click the plus button and you can start creating criteria. For instance, I have one set up here, To Do Flag Not Completed. So basically, any messages I flag as a To Do that I haven't done yet, are now listed right here. But for those times when you want even more control over where messages go, you can set up mail rules, which I'll show you how to do in the next movie.

There are currently no FAQs about Entourage 2008 for Mac Essential Training.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ .

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

* Estimated file size

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Entourage 2008 for Mac Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member ?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferences from the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Learn more, save more. Upgrade today!

Get our Annual Premium Membership at our best savings yet.

Upgrade to our Annual Premium Membership today and get even more value from your lynda.com subscription:

“In a way, I feel like you are rooting for me. Like you are really invested in my experience, and want me to get as much out of these courses as possible this is the best place to start on your journey to learning new material.”— Nadine H.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.